00:00:42,570	Uh, if she can get on, she will, and also Comm. Jackson, if they can, we’ll find out. Um, I would like to start by welcoming Bismarck City Comm. Greg Zenker to the HPC. He is our new, uh, this is in his portfolio. He’s our new liaison to the city commission. Thank you.

00:01:05,170	And thank you to Dakota Media Access for providing the remote option for the HPC to meet and conduct a regular business. Before we start, I want to remind everyone to please keep your microphone on mute unless you’re speaking, and if you’d like to speak, please use the raised hand feature in Zoom or here and you’ll be called on.

00:01:23,230	So for anyone who didn’t see it, there is a brand new city of Bismarck agenda, uh, center on the Bismarck City website. You can go there and find the uh HPC agendas. Uh, every month, and it’s a brand new, there’s a uh agenda center and just dig around in there. It’s brand new.

00:01:42,370	You can get it by the page or by the package. All right, Sandra, would you please call the roll? Craig Zenker Amy Serson. Beth Nolan here Jane Scooter Purley. To meet Engel here, Tori Jackson. John Swanson. Thank you. All right, so we will begin with the approval of the previous meeting minutes.

00:02:16,100	Um, is there any motion in second? I move approval Second, We have a motion and a second. Is there any discussion? Hearing and seeing none, please call the roll. Commission member Greg Zenker. Engel, yes, Perley Swanson. And the Vice Chair Nooblin. Motion passes.

00:02:47,530	All right, next is it’s not on our agenda, but I believe there is supposed to be a public input. And I don’t see anybody here or online. Is there anyone online? OK. So the time for public input is closed. Now we move on to the regular agenda.

00:03:20,170	Alright, so the, we’re we have Uh, 4 items on the regular agenda, some are requiring action and so we’re gonna welcome Laura Lauren Oster to uh present the first one. Wel more. Uh, thank you guysce Cha Nalan, uh, Vice Chair Nolan and commissioners at the previous meeting on June 19th,,, 3 potential options to utilize remaining 2022 historic preservation fund, uh, grant funds were provided by the historic Preservation Commission.

00:03:48,070	Options included hiring a graphic design consultant to create banner designs for the cathedral Area Historic District obtaining a booth at the Bismarck downtown or street fair, and providing a historic tour. Staf Confirmed with the state historical Society of North Dakota that these would be allowed options um to utilize the remaining funds.

00:04:12,530	Um, there is approximately $2,995 left of the 2022 HPF funds, um, and this needs to be spent before the end of September. Um, a request for quotes was posted on the City of Bismarck website for graphic design services, 5 letters of interest were received. Um, you all should have received packets of those, including a breakdown of the generally what was included in the Uh, letters of interest.

00:04:37,570	Um, based on the RFQ that we had posted 3 banner designs will be provided by the chosen consultant for the uh for the HPC’s uh consideration at the next meeting.

00:05:01,170	A copy of the original 1980 NRHP nomination in the 1997 boundary expansion, as well as other relevant information for the district will be provided to the chosen consultant to utilize, um, for their design services. Um, staff recommends choosing a graphic design consultant from the five letters of interest that were received. Thank you, Lauren. Right Does anybody have any questions? Or recommendations or comments about the 5. Responses that we got. Comm.

00:05:37,370	Swanson, do you have one? Yeah, I, I was, uh, I’m surprised that we’ve only received two local proposals, but, um. Um, And looking through them, I think the. There’d be an awful lot of. Coordination that otherwise wouldn’t be necessary if we went out of town with the proposal and tried to zoom everything I am. It’s not sure how.

00:06:04,870	That how well that would work given the deadline that we’ve got for one thing. I think it’d be nice to be able to reach out to somebody and say, can I come drop into your office this afternoon and we can talk about this, that and the other thing.

00:06:20,570	Um, Which would The I guess you could do it over the telephone, but I, I just feel like face to face is a much easier way to deal with something, especially given the time frame we got so.

00:06:37,700	When, when I was looking at the proposals, it seems like some of them have a cost breakdown of total cost uh for everything’s included and some of them it looked like and maybe I just over I skipped it where, um, there was an hourly rate.

00:06:56,430	And for if you took an hourly rate, uh, There might be need to be some clarification on hourly rate up to this many hours not to exceed so that we don’t go over that limit where, uh, if you took the other ones, you’d know how much it was, but you wouldn’t want it to go overboard on the hours that it would take to put those together. Comm., personally, I agree.

00:07:15,630	Oh I think I’m supposed to wait till you guys are done, but I am, can I? Oh yeah, I can do whatever I want, um, well, I, on this grid that we were provided, um, there are two that gave us an hourly rate uh with. Estimated hours so the brand, the can I say the names? The uh one designer, um. Brandy D said 74 hours. So you might want to write that on there, um, which. Brings that to.

00:07:42,370	Um, And then, and then the other one with ours was marketing works, which said 21 hours. So, um, I think. Those both come in under our. Remaining $2,995.

00:08:10,170	Um, the other 12 of the other ones broke it down by hours and then gave us a range that they expected it could be between on this grid, the first one and the 4th 1, um. So we have 4. Estimates of total cost, if that makes any sense, if you have a calculator. So maybe in the future can we put on there to ask for on our anything that we send out for RFQs that we get.

00:08:30,830	Uh, uh, if it’s if it’s overly and then a total number of hours so that we come up with. We can compare apples to apples. Did anybody else have any questions about the styles or? Any preferences? Anything that looked like. I thought that the glass panels were really nice, um, that we’re used in Fargo. On the first one in this package.

00:09:00,330	And I also liked the uh, the ones that look like the national park banners and the other banners. That one is not. Local, but. But as far as the. Anybody have any comments on the style or the quality of the work or? The Comm., the, the design services in Bismarck is part of EAPC as I understand it.

00:09:32,170	Which is an architectural engineering firm. Which If the people who are directly involved with this, don’t have the uh Don’t have the insights or or looking for some answers to questions architecturally. They’ve got a staff to lean on, so. Um, You know, that’s kind of an interesting sidelight to. In addition to their portfolio.

00:10:02,170	If I may, since I’m new to this, so can I ask how the RFQ was written. Um, because typically when we see this and I’ll just use the experience for the. Um, like when we’re trying to find design firms for engineering or or water, my other couple of other portfolios.

00:10:22,470	Um, we kind of break this down and then, and then interview either all of them or interview some of them, I mean. Just getting the information that you got here is going to be really difficult in my opinion, to make a decision as to which ones you want if you know that you’re.

00:10:38,970	Are you only looking at the the relatively 30, or you, are you trying to use funds from the other two years for 23 and 24 as well. I mean, what’s your total budget? What do we, what’s your end goal, I guess, is what I don’t understand yet. Comm. Anchor, um, We had some $2,995 left from the 2022 budget.

00:11:01,370	And so we just, we have to have that spent by the end of September and at our last meeting we kind of hurried up and said, let’s get an RFQ out right away and see, get some bid, get some responses back and try and get them contracted like this week.

00:11:18,430	And so it really was a an opportunity because we had struggled with the banner design on on another project. And so we thought we could, we would try and just find a Signer, but the printing and the everything else is in the next budgets. So this is just design. So did I answer your question? Yeah, he did.

00:11:34,700	I mean that that’s, if that’s strategically how, how you plan to go about it, that makes, uh, a lot of sense, so you, you’re just looking to get the design done for 30 or so and then pay for the banners with the other two. OK, all right, so I mean it’s end of September, I mean, I understand that it’s the middle of July today, um.

00:11:50,100	So I mean, I would. And I mean, this is the first time I saw this today, so I can’t have an opinion on who to pick and you guys have done it already, I would think that if if a couple of you had some ideas or the majority of you had an idea and wanted to just interview a few

00:12:05,970	to get that the sense of, of, uh, that they would be able to accomplish your goal with that $3000. I mean that would, that would be, um. But I’m kind of accustomed to, so.

00:12:25,770	And I think our, our goal was to make the selection today and, uh, not, but, uh, I don’t think we had talked about doing interviews. Uh Is it, is the deadline the end of September or before the end of September, I mean. Any funds, uh, can you hear me? Sorry. Uh, any funds that we’re going to utilize for any project, all of it has to be spent by the end of September, so.

00:12:46,500	If they don’t end up billing us until right before then. Let’s hope so, but if they don’t and they, there’s some issue with that, um, those funds wouldn’t be covered through this grant and there, there is a whole process that From a staff perspective that I need to get in a reimbursement request before the end of September as well for that,

00:13:05,430	which is kind of crunching it down a little bit further you have a report you have to do as well. Yep, yep, so there’s a final report and a reimbursement report that this staff person for the CLG needs to send into the state.

00:13:28,300	Um, and currently we’re spending, Funds right now that would get reimbursed, but without having that reimbursement report and and approved by the state. Uh, you can’t do that. I will note additionally, um, I forgot to include it in the packet and. Discuss with you, but the design will need to be approved by the state for the banner, so that’s also another consideration for time.

00:13:47,970	I think if you look on page 4 of the Agenda packet, um, the, the time frame that we set up was to try and contract at this select a contract this week, uh, they’d have less than a month to get the designs back to us, um, and then.

00:14:09,230	And then probably this time we’ll run it past the Shipo before we bring it here to see or bring past the historical society, the representatives at the, at the State Historical Society to make sure they approve before it comes to us. I don’t know if that’s possible, but I mean, that’s, that’s a shorter time frame that we’re on.

00:14:31,230	Does anyone want to, um, make adjustment to that or? Uh, not necessarily an adjustment, but when I look at the proposals that were here, uh, there’s two that come in well above what the money we have. So do we just we just automatically can do a way, you know, disregard those two, so we’re down to 3.

00:14:49,830	Uh, that, that would fall under how much time do we need to interview somebody? I it’s gonna be a Zoom meeting if we wanted to interview to, you know, if we have questions, what questions might have come up that we need to talk to them about or, you know, Greg’s got experience with that, you know, it, if it’s a good idea and we

00:15:05,970	can work it in and we’re down to 3, we can make that work, I would assume. And I would agree with that, with Comm. Presley’s, I thoughts, and I think, um, can we do this, Lauren, if, uh, we just set something up to have a Zoom meeting in your conference room upstairs or something and, and we would

00:15:30,000	need to do it within the next week to be yes, um, which if we wanted to, we could do that. I’d need to adjust. Timelines and stuff, there is the potential that we might need to host a special meeting, um, if we’re falling out out of the timeline and everything for this, um, not saying we would

00:15:50,230	need to, but It’s a potential possibility. Is there, is there, um, a general feeling about whether we should do interviews or not. Mind you, when I put that out there, that was just kind of what I’m accustomed to if you guys had a, a different plan or whatever as long as it meets legal, so be it.

00:16:17,970	But Comm. Engel. Hi, thank you, uh, Vice Chair. um, I I know that we are um. We have a better idea for this banner than what we had going into the other one where we had problems. Um, we have good suggestions and strong things we want to see in the banner.

00:16:39,000	And I would think that, um, professionals would be able to respond to that fairly well without necessarily getting into interviews where you’d have lots of particulars uh to sort out.

00:16:56,100	So, um, I, I, I don’t know that it’s necessary to do that if we’re talking about a price point and just designs and if they’re coming up with 3 different designs, we should. Be able to sort that during the design process, I would think, but. That’s my opinion. All right, do we have a general consensus that we’ll go this time with no interviews. And take that into consideration in the future? OK.

00:17:18,870	So now if we have limited it down to 3 that are under our Budget Limit. Um, Do we have, is there anybody, is anybody wanna make a motion to select one or? I would move that we hire marketing works. Uh, they’ve got the hourly. Numbers down and they’re within that budget number that we have. The hours of design and finalization times. 135.

00:17:51,600	What does that mean? Now that I that’s 135, of course. OK, is that we have a motion? That was a motion, yeah. That was that was a motion. We have a motion. Do we have a second? I will second that and just add that comparing the three that are actually within our budget.

00:18:16,030	I do prefer what marketing works is, um, feeling is that they’re trying to convey um where I, I really liked uh one of them, but it’s out of our price point and I would have gone immediately to them and advocated for them, but um, yeah, we can’t afford that. All right, so we have a motion in a second.

00:18:33,670	Is there any discussion? Just a question, where’s marketing works out of? They’re here in Bismarck. She is. There are two of them are, I think, right, the staff. Yep, uh, marketing works, uh, is out of Bismarck. All right, should any other discussion? Questions? Sandra, you call the rule? Comm. Jameta Engel. Yes. Per, Swanson, yes. Zinker and Vice Chair Nooblin.

00:19:07,230	All right, motion carries. OK, so now we are going to and, and so my understanding is now the staff will contact marketing works and try to get that contract in place in the next, uh, week and, uh, hopefully we’ll have some draft designs due by. Mid-August.

00:19:37,130	And so if anybody has strong opinions, please convey them to staff, um, so, so that we’re in the uh. A little smoother than our last selection. Comm. Swanson, I have a question about the process after now from this point.

00:19:55,070	Are we gonna have to get together and meet with them, all of the people on the commission here or just one or two of us from the commission and how are we gonna? Um. Take care of this from this point. If we’re all meeting a notice needs to go out at a public meeting is occurring for the commission. So if there’s one or more commissioners who would be interested. Um, and being at those meetings, that would be something to discuss. Comm.

00:20:17,700	Swanson, so you’re in the past I think we’ve had this this staff has done, worked with their, with the city staff to do the contracting, but if you would like, would you like to be in volunteer to, I’m gonna ask people all day here. We got some volunteer opportunities.

00:20:36,370	I would volunteer to be part of that process at the, you know, the outset, and I think I would think, Comm. Serson would. Be interested we can ask her. We can volunteer her, but we got some other stuff for her to volunteer her for too since she’s not here. All right, thank you.

00:20:58,370	OK, so our next item on the agenda we’re moving forward a year into the 2023 historic Preservation Fund grants. Updates, um. Uh, Lauren, would you give us the summary, uh, Vice Chair Nooblin and Comm.

00:21:27,830	, uh, for the cathedral area historic District banners, um, so at the historic preserve the historic Preservation Commission is looking to use the remaining 2023 HPF grant funds, um, to pay for the cathedral area. Excuse me, they’re looking to use the 2022 historic or historic preservation fund grants, money to pay for the banner designs. However, the cost to produce and install these 20 banners will be covered through the 2023 HPF grant funds. Um, the potential cost for these services based on.

00:21:54,230	Uh, similar quotes that we we received for the Highland Acres Historic District, um, we’re looking close to 10,000 or around that range, give or take a bit, um, so an attempted obtain at least 3 quotes um should be part of the selection process in order to keep this process fair and competitive, um, soliciting for these services would be optimal either through another request

00:22:18,500	for quotes and this process if you’d like. could have interviews included in that and adjustments based on your previous comments for the last agenda item will be taken into consideration if that’s the route you would like to go.

00:22:37,730	Um, so please provide uh staff direction on the next steps for uh the cathedral Area Historic District banners for the production and installation of banners. Thank you, Lauren. I guess I have one question.

00:22:55,270	Is it typical on RFQs to put if we know what our budget is, is it, does it typical for the city to put that amount on there? So, uh, what I’ve seen in the past for the RFQs, we’ve only done a couple of them, which is why it’s, it’s been a bit of a learning process and why the format’s a bit different than what you might see elsewhere. Um, but we can adjust that.

00:23:11,430	I, I have seen prices put on there, but I, I’ve also seen ones without the. Price cap on there, so it’s something to consider. So do you need, do we need a process like a a review once if you put this, this scope out or RFP out and get uh.

00:23:37,100	Do you need a, a group of volunteers to or to review or do you just bring them all to us? Uh, in the past, there’s been selection committees, um, for. Different projects that I’ve been on, um. That would help, uh, whittle it down and interview the, the potential candidates, um, and would help with the selection process for that. Um, it is a route we could go for this.

00:23:59,770	Yeah, because it seems to me I remember in the past that we had a volunteer selection committee made up of city staff and, and one or two HPC members, and then they brought a recommendation to us.

00:24:17,970	Do, do we, with this one going forward for the cathedral district banners, do we want to do, do we want to volunteer chair sack or something. Just kidding. Uh, do we? OK. OK, Comm. Purley is volunteering to help with that.

00:24:41,370	Flo, is this one under a time crunch too, like the other one or what, how much time do you have? Uh, so the time crunch for this one, the funds need to be spent by September of next year. So it’s, it’s not as crucial as the 2022 funds, but we are getting towards the end of utilizing those funds. Does anybody else want to volunteer to help with that? Scope and review selection process, and I think we should ask to Sacherson since she’s if she’s been so actively involved in that subcommittee. No.

00:25:11,430	OK, does that give you the direction that you need? Yes, that’s perfect. Thank you. OK. Next, so, uh, one more item under this agenda item 3, just kind of giving you an update, staffing commissioners, Engel and Pursley will be attending the National Alliance of Preservation Commissions conference at the end of this month, um, as noted, uh, within

00:25:40,170	our. Uh, contract or application for the specific grant, um, a brief presentation on any notable ideas or takeaway concepts will be presented at the next meeting to the HPC, um, no action is needed on that, just kind of giving you an update. Thank you.

00:26:04,700	So Commissioner’s Engel and Perceley and when you are there, will you take? Um, maybe some social media photos we could put on our, our. So our Facebook page and would you take any pictures you see on, on like, we’re gonna be coming up and the next discussion on some things, but if you see posters or, uh, brochures or walking trail education send kit, brochures and curriculum,

00:26:27,730	anything like that where you grab those, take pictures for sure. Anybody have any questions or comments or requests for our commissioners, our staff going to the conference? All right, thank you. Have fun I’m actually looking forward to the initial. I don’t know what they call it the uh.

00:26:55,030	First meeting where they cram a lot of stuff in a few hours. To kind of go over the thing Good. Yeah. In the summer I know it’s bad so that’s why I’m wearing light clothes. All right, our next sub item is the 2024 HPF grants.

00:27:19,800	And there are 3 here, so, um, can we do them one by one the same way? Oh, yeah, we can, I, I, I guess I, I’ve only really noted one of the main priorities since that’s uh more of a priority at this time, um, it’s a bit of a deadline to that one.

00:27:42,430	so the city of Bismarck as an overview was awarded the full amount requested for activities noted in the 2024 historic Preservation Fund grant application. The total federal grant funding for activities under this specific grant is $21,990.

00:28:06,000	The historic Preservation Commission is expected to provide a 40% match consisting of donated labor for the grant activities, um, works on work on project for this grant is now allowed to commence since the grant contract has been signed by the state and the city. Um, the awarded funding is expected to be used for 3 proposed activities, priority 2 is, uh, as noted in the grant application is for local history school resources.

00:28:31,570	Um, priority 3 is a survey of 6th Street Bismarck, and priority 4 is for the, uh, yearly CLG conference, um, this year it’s being hosted in conjunction with the Mountain Plains Museums Association conference. This will be held in Bismarck in October. Um, project narratives from the grant application are attached uh in the packet.

00:28:54,570	Um, immediate priority for this grant is that CLG conference, um, as I said, it’ll be held in October, um, and Uh, the Bismarck CLG is looking to host it from the CLG perspective. Um, a copy of the mountain Plains Museum Association agenda is also attached, um, just to give you an overview of what their portion of that conference is looking like? And staff has an initial meeting set up with the state to start discussing items

00:29:19,130	for that. Um, the state has uh set up some preliminary potential speakers, um, and session ideas, so hopefully, uh, after that initial meeting, we can provide more clarification um to the US the Bismarck HBC on next steps to go for that.

00:29:42,000	Um, however, if you have any additional input for that specific priority at this meeting that you would like conveyed at. That meeting with the state, uh, please feel free to provide it. Um, additionally, uh, staff just asked that you provide direction on the next steps for all the priorities. If you have any at this time. Thank you. Thank you. OK, so, um.

00:30:05,970	To give next steps and direction, I think, uh, why don’t we go through them priority by priority, starting with priority 2, if everyone’s OK with that, which is the uh. Grant Um, funding that we got to create a uh sandbox or kit that we go to local schools to, um, incorporate the history of Bismarck into the, uh, curriculum that is being taught.

00:30:34,870	And the funding includes, um, Developing the kit and the worksheets and activity sheets and a teacher guide. Um, and then identifying 15 to 20 specific objects that could be hands-on and that kids could touch. So, um, this will be done in conjunction with the State Historical Society and with Bismarck Public Schools.

00:31:05,270	And so the, um, The, you can see in there on the 2nd page that they’re Um, there is, there’s funds in there for developing each of those things on page 8 of 19. So this is going to take uh some volunteer.

00:31:30,330	Expertise and some a lot, I think some there’s staff interest in doing this too, but the The goal is to come away with a kit that meets all of the North Dakota standards and that the teachers can use without having to have any special training. It’s all self-contained and, and all within the kit, like the other send kits that go out in North Dakota.

00:31:49,000	And so this will be mostly in Bismarck, public and private schools or anywhere I guess man and Lincoln anyone who wanted to check it out. Um, one of the things I think it’s really important in here on page 7, you might notice that it says.

00:32:07,700	Uh, if we’re gonna match this or mirror this with the 8th grade North Dakota studies unit, then there’s a time period that they’ve used, which is called Waves of Development, 1861 to 1920, which is pretty. Broad a lot happened between uh 1873 or before, but when Biz Bismarck’s founding in 1920 and so.

00:32:37,630	I am, um, not clear as to how far along any kind of topic selection has been made if you need the HPC to help with that if we need, if you, if we need to form a subcommittee or if you already have that worked out and are we Is this a project of the HPC or is this a project of The of a consultant and external consultant.

00:33:01,100	So I’m gonna, I’m asking that of Lauren. That was a long awaited question. So based on how our budget was laid out. More than half of the requested. Funds or or the budget that’s laid out for the specific project is through our HPC grant match through donated labor, uh, assuming that the HPC would be conducting a lot of the work

00:33:32,100	for this specific um, in the writing of the narrative for the grant proposal that you sent in. Um, because I wasn’t involved in this part, was there a discussion of this? Is there, is this already um outlined and figured out, or is this are we starting from from scratch right now? There was a

00:33:49,270	brief discussion about. Uh, the potential. Where were you brought up the waves of development, um, there was initial discussion, I believe, with chair Sackerson on. Uh, based on how that unit is laid out for the 8th grade that.

00:34:13,400	Um, that would be potentially the best area to start with for figurine and uh whittling down a topic um specific to that area, um, We did not specific, uh, education. Uh, benchmarks that should be. Reached as part of the sun trunk as well, um, which could also be another area to look at, um. For what should be included uh within the educational items.

00:34:39,500	OK, so is, so let me open this up to questions to people. Is there any uh I know Cheerson has worked on a s trunk in the past and it’s probably something of great interest to her, but is there anybody else who’s interested in working on parts of this too of helping select the topic or helping to write the to develop and work with

00:34:59,100	the, uh, the 8th grade teachers or the others on uh what the worksheets and what activities would be. I would help with the worksheets. Comm. P Perceley has said Perceley has said or anything when we were looking at this a couple of years ago on a uh. A proposal of, of fundraising proposal.

00:35:22,670	We, there are some available teacher guides and curriculums from other cities. And so we can collect those and take a look at those and see if there’s parts that would Work for us or not or if that’s what we wanna do. Since the inventing the wheel.

00:35:44,430	Anyone else? And I’m interested in helping on this too, so. Um, So I suspect that’s 3 of us. I I I would thank Comm. I would thank Comm. I would thank Comm. Jackson might be too I would thank Comm. Jackson might be too I would thank Comm. Jackson might be too if he’s not on the commission.

00:35:57,430	So let’s, uh, so we have, we have a group of people too who are, um. Who seem who are willing and will be willing to help. Move this one and find a topic and find the The process. OK. So, um, I don’t think that one needed any action other than volunteers.

00:36:23,030	The next steps will be to gather some samples, some templates, and to. Uh, get a, get a group to start to make some decisions and move and try and ask for some collaboration with the other educators, OK? OK, so our next, anybody else have any other comments on that priority? OK, priority 3, the urban survey of 6th Street and Bismarck.

00:36:49,630	I believe this is a full-on hiring of an outside consultant, so this will have the same. Process, you know, of putting in our out an RFQ, having a selection committee to narrow it down and maybe make a recommendation and then contracting and then reviewing what comes back to us.

00:37:11,130	So I am willing to be on any kind of a review or uh. And uh. So it in the, I don’t know, I don’t, we may have a scope. Is there a scope already developed for this? Um, there’s, uh, there’s not a specific scope written for this, um, we were going to look at the Highland acres, one that was previously put out, um,

00:37:39,400	and revise what did and didn’t work based on uh the work that was conducted for that uh survey, um. Initially, uh, we, I have talked with the state and an initial meeting with state Resenatives from Chipo would.

00:38:02,970	Be ideal before starting or putting out an RFQ or RFP for this process, um, just to make sure we’re aware of their criteria that they would like included within this. Sounds good. Can I ask you a question while you’re there? So this one has this element of the story map.

00:38:26,900	Is that different from our talking trail one that we already have? So, uh, a talking trail, um, that we have our our talking trail that we have within Bismarck is it’s run on a third party website, completely separate from the city, um, we pay that fee for them to keep that up, um, a story map is slightly different, um, we can host it on our own website through our GIS, um, and you can do very similar

00:38:48,170	things with what you have on the talking trails you can do. Include uh Video or Just uh music or any type of thing in there, you can include your maps, you can include any photos with that, um, so there, there’s many possibilities to have that in there, um.

00:39:11,030	I, I personally have a lot of experience working with Story map, so from a staff perspective, I, I could assist with that for this. Great. Anybody else have questions for Lauren? No, except thanks. I’m glad you have experience with that, um, and if you guys needed another reviewer, I’d be happy to help if you need to, so.

00:39:40,430	Um, So that one is one that it’s in-house and and and we don’t have, we won’t have an annual cost for maintaining it, correct? Correct, yep, it’s, it’s already covered through our GIS, uh, licensees. OK. Um, so do we, do so for next steps.

00:40:10,430	Do we? The staff need help with? Uh, developing that scope or, or can you do it with the weight lessons learned from the Highland acres and, um, I would potentially. Uh, not potentially. I will put it out for your review and everything before it gets posted, um, if you are open to joining staff with a meeting with the state to get their input, um, since you might have a bit better understanding of some of the

00:40:34,370	concepts they’re talking about for that. Um, that would be another great step to do before the RFP goes out. OK OK. Any other questions or comments on priority 3? OK, let’s talk about priority 4. Which is the conference that is coming up, uh, combined CLG and Mountain Plains Museums Association conference. And for Comm.

00:41:14,000	Zenker, um, just as a little background. 2 years ago, the CLJ conference was here in Bismarck and HBC hosted it and it was held up at the Tommy and, um, I think there were 9 other CLGs in the state who came and.

00:41:40,070	Basically, the staff, um, staffed it and did most of the arrangements and catering, you know, got all of that organized and And then we did a bus tour of the Highland Acres Historic District. And um. And it, it was, uh, I learned a lot, I think everybody else did too from the other. Uh CLGs in North Dakota, so yeah.

00:42:01,000	So, so it’s coming back, it, it wasn’t until the next year, that was in 2022, right? It wasn’t held last year and so now it’s coming back here because the greater the Mountain Plains Museums Association conferences here, so we’re piggybacking on that, so it made sense for us to do it again.

00:42:18,500	So there is, there was a lot of coordination, a lot of work done by the HBC last time and by this especially by the staff. So. Um, I don’t know what, so what we can talk about is part of this, and we’ll find out more from Lauren is are there Things that we as an HPC want to say or present, uh, about Bismarck’s

00:42:41,470	HPC as part of the element of this joint conference that is. About the CLGs and we, and so that will be a question for the, uh, For the organizing committee, the greater organizing committee is what role do they, does the Bismarck do we have in the, uh, beyond the staff because I know it’ll

00:43:02,770	be a lot on, on your plate too, probably so yep, so, um, I just wanted to. Basically, for this one, I wanted to get your input on any potential sessions that you might want to see or like uh Comm.

00:43:23,630	Nooblin pointed out you did a bus tour in the past, um, just briefly talking with the state, um, uh, CLG coordinator, um, she did mention that was a potential idea we could do again, um, potentially in a different historic district if we wanted to, or we could do some sort of other event or activity, um, that can highlight Bismarck. Uh, as a historic dis or district historic landscape, um.

00:43:47,670	It, it’s, that’s kind of what I’m looking for going forward or any other considerations that you want me to specifically ask or bring up to the state. Sorry, excuse me, I will say that Comm.

00:44:13,830	, uh, or chair Soccerson will be attending that meeting as well, so, um, if you want to, uh, Join you can, but we do already have a representative from the HPC joining as well. So one of the questions that, um, is of our, of the cathedral historic District of the Downtown district. Uh Uh, you know, is one of those worthy of doing a bus tour.

00:44:40,970	There were 30 people on the bus last time and we and, uh, I believe Emily Sackerson developed a walking, uh. Bus tour map for everyone that was quite nice for the Highland Acres one. Um, or if there’s another. Historic area that we wanted to focus on. I mean, we can think about it if you, if anyone has any brainstorming ideas right now. We could think about that.

00:45:06,700	And then the other question, I think last time, I think most of us went to the CLG conference when it actually was going on. Um, so we should let staff know that if, and it’s in October uh Saturday, Sunday, Monday and Tuesday. So if you. Plan to attend.

00:45:28,930	Um, We did a presentation on our timeline there. Um, I think 3 or 4 of us did. Maybe 4 or 4 of us did a presentation on the making of the Bismarck historic timeline. So if there’s anything like that. That we wanted to do. It’s in 2.5 months, so. Like if there were You know, just depends on what they, what the, uh, conference organizers.

00:45:55,630	I mean, we are the conference or half of the conference organizers, but it’s like what, what did they, what, what role should the Bismarck HBC take? Like we could do. Um, I don’t know if uh someone be interested in hearing about our Highland acres National Register Historic District nomination. I mean, that that might be something or.

00:46:26,270	We have, we’ve done so many projects too, we could do an overview of our projects, so some of the other CLGs like there’s a small, there’s one town in North Dakota where they’re their focus is on, um, restoring their historic high school, so they focus all their effort on The HPC does like the work of renovation and rehabilitation

00:46:46,770	of a historic high school. Um, there are other CLGs that focus on More on development and and protection of structures. I mean, everybody has a different, some that focus on a local historic site.

00:47:10,570	Um, sort of a range of what HPCs do and so there, there’s usually a session where the the CLGs all stand up and describe what they do. To each other, which is really interesting to hear what the others do. And I mean, you can, we can set our direction in any way that we want, which is what we’re kind of working on. We’re gonna hear about, but it’s sort of a.

00:47:27,030	So what we have done are a lot of, you know, our sesa Centennial and then the Highland Acres and then the timeline and we’ve done all the things that we’ve accomplished along the line, so. Hm Comm. Perley, is there any best practices that we could share? Uh, was smaller.

00:47:46,830	HPCs and some of these towns, you know, some of them are small and you say they focus on one thing where maybe we have, well, not necessarily me, but you guys have done this for a while to know, uh, these are some tricks or these are some things you can do, how you can, you know, leverage this to get this done

00:48:02,900	that maybe you could share your expertise with some of the local. Or smaller HPCs that might show up. I think they had the uh the staff person at the historical Society do that last time for everybody too. They do several section sessions on, on that too. So.

00:48:23,330	I wouldn’t, I don’t feel like I have that level. expertise and so I mean your Sacherson might. I mean, we could, we can talk about any of our individual projects, um, that worked, you know, and that that would be. Oh Vice Chair Non.

00:48:51,430	I’ll get this chair stuff thing uh figured out at one point, um, so it seems to me that our our our HPC and our CLG is Through all of our activities that we’ve done so far, um, both before I came on and since then is really community engagement and just trying to like promote and get the the public engaged, uh, with what we’re presenting and what we’re trying to do, um,

00:49:09,700	STEM kits and everything else, um, and the timeline is great. Um, so, uh, perhaps we could, um, When it when it comes time for us to stand up at that meeting and say what we did or what we focus on. I think public engagement might be one thing to highlight.

00:49:26,570	Um, As far as an entire session, I don’t know and I’m hoping to be really inspired when we get down to West Palm Beach beginning of August, so, um, I might come back with more ideas. OK, so Um, So for next steps on this CLG.

00:49:55,530	Um, if Chaserson attends the meeting at the State Historic Preservation Office with staff. And then we all, I mean, it’s 2.5 months away, so it’s time to get rolling on, uh, if we’re gonna do it, uh, organized tour and have to organize a bus and a map or a brochure.

00:50:19,970	And that will, that’ll be another endeavor that will uh call for a volunteer, um, And so Uh, so we’re gonna have an August and a September meeting before that CLG. Conference. We have 2 meetings and so. Um, do you know when the meeting with the, I’m sorry, I keep asking Lauren questions. I don’t know. um, when the, uh, meeting with the State Historic Preservation Office will be. It’s next week. Next week, OK.

00:50:41,370	So maybe we should wait to hear how that goes and what the goal is and if. I just had a question. When is the deadline? When do they need to know what we’re doing? Um, based on the last timeline that was laid out for the 2022, um, registration would open approximately a month before.

00:51:07,430	Um, the conference, which would be before our September HPC meeting, but, um, If we have a general layout of sessions, um, and the agenda and everything that would happen, um. figuring out the final details at that September meeting would still. be perfectly fine. Um, we would just need to hammer out the, the general idea by next meeting.

00:51:32,130	So maybe one thing at your meeting next week, you could ask is if they, if they would like a session, um, on. On the Bismarck Historic Preservation Commission’s public engagement activities. If that cause it cause it’s combined together with the museums and so it, it would be if there are, there are pullout sessions or concurrent sessions, so that would be.

00:51:58,270	You know, something that we could talk about if that would be. Um, something that would be of value to the conference. It, it’s not exactly clear how combined the conferences are, um. Our CLG coordinators. Kind of has a general idea, but she wasn’t able to really answer.

00:52:24,430	How, how closely related they are, so I’m hoping to get a better idea at that meeting, um, to see how much of an overlap between sessions will happen between the CLG and the Mountain Plains Museum Association. OK, well, that would be helpful because the last time when we had a full agenda of our own.

00:52:42,530	And so if, if we’re, if we’re just shoehorning in on the edges of that conference and then it’s much less. But if we are having to coordinate or figure out an entire conference that’s a. A whole nother kettle of fish.

00:52:59,730	So if you could find that out and then if there’s something that we need to do before if we only have one more meeting before registration opens, then maybe we have to have a some more communication about that. I, I will have a general layout of agendas and everything ready for your consideration at the next meeting. Um, I just wanted to make sure that I wasn’t missing anything that you wanted added to this before I had.

00:53:20,100	That, so that, that, that was my main and if there is a, if they aren’t overlapping and it looks like on their, their sample or their preliminary agenda in here that there is, there are tours all day, and so if the CLGs aren’t. Part of those tours, then we should try and have our own tour. We should try and do that again.

00:53:40,270	And so that’s, I don’t know if you how to make who made the reservation with the bus and that kind of stuff, but That would be the kind of thing that if, if we’re not. If the CLG isn’t folded in enough into the greater conference then. We should move forward since we have the funding for that.

00:54:00,000	Uh, that’s what I think anybody. I don’t disagree. OK Anyway, so I, I mean I don’t want to leave it so that all of a sudden there’s a CLG conference and we haven’t organized anything. But you’ll find that out next week, OK.

00:54:26,300	Does anyone else have anything on the conference? And I don’t think that there is any action steps on those, right? OK, so the next, next item on our agenda, we talked about last time, which is, uh, historic preservation award. And uh This is another one where Lauren’s asking us for next steps, so. Uh, Vice Chair Nooblin and commissioners, um, at the historic Preservation Commission meeting on June 19th.

00:54:51,330	It was determined that additional time was needed to review material related to this request. Um, other community, historic preservation organizations around North Dakota and the US have a similar type of ward. Um, they do different.

00:55:15,700	Uh, they do it differently, so some of them have different criteria and how they assess um the different projects for uh this type of award. Um, The draft nomination form that was included in your packet. I didn’t update it from the last time, um, I wanted to get a bit more clarification on where I should be updating items, um. Uh, at the previous meeting discussion included reevaluating what would be a nominated.

00:55:45,370	Um, so it currently only has uh the main categories would be for an individual or an organization, um, previous discussion at the last meeting involved, uh, Using a project type instead uh for that nomination category, um, so this could include um rehabilitation of uh built environment or the site, um, education, leadership, or publication within the historic preservation sector, um, so the staff is just asking for

00:56:15,870	clarification on What, uh, type of nomination you would like if this is if we’d like to go forward with the historic Preservation award, and then uh just provide some clarification on what items you’d like me to update on this form. Thank you. Thank you, Lauren. All right, uh. Comm. Engel.

00:56:46,130	Thank you Thank you um, I, uh, looking over this, um, and I’m I. Involved in some other organizational um awards like this, um, it seems to me that perhaps we need to include an agency. Uh, nomination type as well. Um, agency or government entity, I don’t know exactly where you want to do that, but there’s, there’s been some really good like.

00:57:09,570	Like over and above, uh, things happening, they’re making sure that they’re they’re doing some projects, um, so I think that should need to be included at that point. But Thank you. OK, so let’s, let’s talk about this one that came up last time and give some direction on going forward.

00:57:30,370	So we have two choices, there’s more choices, but the two right in front of us right now are individual and organization or this list of other things that could, that our leadership publication, education, rehabilitation or agency. So would we rather do, would we rather do it some an array of them, the best of. Or would we rather do the individual and organization.

00:57:55,430	Does anybody have any questions or ideas or feelings about that? This is in this paragraph 3. On page 16 of 19. So does it, does it make more sense to make it just either, you know, really Basically it’s just a. Person or a group or give specific awards for for the end product for the result.

00:58:30,170	Is it for the doers or the result? Yes Comm. Engel. I didn’t really understand the question until you put it like that. So that makes it easier, um, how I organize this in my brain, and yeah, that’s strange anyway, but, um, I assume the nomination, um, the nominee would be um individual organization, government entity like those three, I was

00:58:57,370	actually suggesting another category by the government entity, um, under one of these project types. So for their nomination, they would be like, well, I’m going to So we would do an, an individual an entity and an agency for each of them. Yeah, or it would be open, we would award.

00:59:18,170	One, but they could select the category that they’re applying for the award. So it kind of highlights the difference, get people thinking about how they could nominate themselves or others. Uh, for those. Kinds of different projects that they’re doing. Um, but it wouldn’t have to be pigeonholed. Necessarily, you know, um.

00:59:40,570	So it could be any one of three types, it could be, you know, you are nominating someone underneath the education. Sector or something, you know, like I don’t know, it’s so what, what do you, does everyone think of that idea? Last year I, I don’t like watering things down too much if you don’t have to, if you can all those other subgroups fall under organization or

01:00:04,130	whatever else you want to call it. Then you have your two, you have an individual and something else every year, you know, that way you’re, you’re recognizing an individual and maybe a group has one or two of these things that maybe they completed two things and this, that’s the group that’s gonna win it this year because they

01:00:21,170	did these two projects, um, rather than. Trying to give out, you know, 5 different awards or 6 different awards every year, then it just kind of waters things down a little bit, I think.

01:00:52,800	OK, another question, uh, in this is are those four categories, the ones that we would want to award or it uh if we did individual organization. So I’m gonna go. From 10,000 ft for a second, is another question that I’m hoping that we can get is what would be the process for selecting what’s the selection criteria for the winners so that we aren’t, it isn’t sort of arbitrary based on. Who the individual.

01:01:16,830	You know, who’s best known versus someone who’s doing something that this is the first time we’ve heard of. And so, um. So I, I know you guys. I know I do this all the time, but. Do you think that we should come up with a pro.

01:01:36,570	With a subcommittee or a process, is there anybody willing to volunteer to work with the staff to Formulate this, or do you want, we can have this discussion, um, as a group here, but I’m, I just, it seems like we still, we didn’t, we haven’t made a lot of progress since last time. Um, And we had asked for it to come back to us, um.

01:01:59,430	But How do we make this decision? How do we decide what gets who or what gets awarded for what and how do we, what are the selection criteria? Is it based on? The dollar amount of a of is it based on a.

01:02:18,030	A quality is it based on number of audience reached? I mean, is it just how we feel, how the group feels that day, so. I, I think there needs to be a subcommittee, uh, uh, or something, a group. That could develop the criteria and try to narrow this down a little bit. I, I kind of tend to agree with Comm.

01:02:37,900	personally that You know, it gets too watered down. And 1 or 2 awards is probably adequate. I, I mean, you know. For what Our purposes are anyway, I don’t know. OK, so let’s let’s just a show of hands, how many people agree that we want to give awards each May for historic Preservation Month.

01:03:01,830	OK, so we do want to do it, OK? All right, how many people want to work on narrowing down the selection, uh, or the criteria categories, I guess it’s called categories. We need to work on the categories more. OK. Alright, we got 2 volunteers here. Comm. Perley and Comm. Swanson. And, and then we can ask Comm. Jackson and uh.

01:03:27,670	Zerson if they would like to as well. Um And they will work on fixing this form for you and figuring out a process and I mean if you said there are other organizations in the state to do this, maybe we can get copies of what their selection criteria and categories and processes are.

01:03:46,230	I, I’ve been in touch with uh Grand Forks on this. They’re one of the major ones who does this, um, I, I need to actually talk with their coordinator. It’s been a lot of phone tag, so haven’t been able to before this meeting, but I can get that information to both of you. OK.

01:04:02,630	Our goal is to be able to give an award. By next May. Our deadline, so we need to know before it’s far enough in advance so we can have a plaque made or whatever we’re gonna do, you guys can figure out if it’s a ribbon or a plaque or make a recommendation of what you would think it would be and

01:04:18,830	then is that the kind of thing that we, if the HBC is giving that award that we need to take to the city commission as well. Um, so what Grand Forks does, they do it with their HPC and then city commission as well as, um, and I know the city commission does their.

01:04:39,570	Like the historic Preservation Month of, uh, Nominate or not nomination award that’s presented before the meetings. I, I could speak with admin about this, but I think it would fall under something similar for that. So we should have it to them by in April so that it can be produced so. OK.

01:05:00,870	OK, that gives you the next step. Anybody else have any comments or questions on that priority? I think it’s great and I really appreciate the work that went into the grant, um, to get these funds for us to be able to do these projects, so. All of their projects. Thank you.

01:05:24,170	OK, so now, uh, hearing no other questions or comments, we will move on to other business, and I believe we have an update on one of our subcommittees. OK Comm. Engel, are you giving that? OK. Lauren’s gonna help me out if I forget anything major.

01:05:53,170	So we met, um, and, uh, several members were, were, uh, absent, but we had one new, uh, member join us and Lauren, I don’t know if you’ve got all the names of the subcommittee or if we Yeah, do you want to share those quick and then I can move on.

01:06:10,930	Um, so, uh, part of our subcommittee so far, um, we were missing some members, um, one member did drop out, uh, but our members who I believe are still part of the subcommittee, um, our Comm. Engel, Comm. Jackson, um, Comm. Swanson. Uh, Amy Blier. Um, John Brinnell, uh, Matthew Heileman and Stacey Cornett. Um, those are our main 10, and what Emily, Emily Sackerson. I’m sorry. Completely forgot. She sat next to me the last minute.

01:06:40,770	Alright, um, so we have a really good uh group of, of individuals that are helping out in the community and from the HPC itself, um, and this last time, uh, from since the first meeting. Uh, several of us have been working on smaller areas of the plan.

01:07:02,100	Um, And uh so we’re compiling that and we’re going to um have a shared document either on Teams or Google. Um, so that everybody can be working on it and we can see the changes being made or recommended, uh, we’ll probably be doing those through strike throughs. So if there is a discussion when it comes in front of the HPC.

01:07:19,230	Uh, for anything that we’ve decided to change from the original draft. You guys will see those changes and can yay or nay, uh, those as well. Um, I have, uh, personally started developing the plan to development summary, comb through all of the minutes from inception, uh, up to date, um, and, uh, so that’s largely

01:07:42,830	captured to date. Um, we will finish that obviously when the plan is finished. Um, we are talking about it being a very um. Public friendly, um, interactive sort of usable document online.

01:08:04,630	So uh it’s going to be guidance for the HPC on what our plan is, but also so that the members at large of the communities can search for it, and if they have any questions about their own property or about another property in town. They can work through that document and find those answers without having to go through a bunch of jargon that they don’t understand. So those are the big things where um. Going to make it as exciting as possible.

01:08:22,730	Right now it’s very flat. Um, but we’re, um, uh, excited about pulling quotes from not only from current, uh, uh, Bismarck residents, but also going into the past because they were residents here and so we’re getting quotes from from Inception all the way through, and we’ll sprinkle those in to to generate excitement.

01:08:46,430	And we’re also looking at adding an FAQ as well, uh, for the different tiers of people who might be using them, other organizations, um, businesses, uh. Individuals or other, um, city, uh, factions that want to see what we’re doing. Um, so those are the big things, um, we have renamed one section we had called it the Bismarck timeline.

01:09:09,170	Um, pulling a lot of some of the historical summaries through that, but we have renamed it to not be confused with the timeline that’s online. We’ve renamed it to Bismarck’s History and Historical contexts.

01:09:27,300	So, Gives a little bit more uh robustness and As you can, I don’t know if you can see that, but with all the arrows we’re trying to figure out the order of how we want to present these things and pretty soon it’s probably going to be back to the original. Um, we are, um, going to be combing through those individual survey results as well.

01:09:46,600	Uh, the, uh, city website Changeover happened in between our meeting and this meeting, so, uh, we haven’t been able to, to start that yet, but we are just putting out a general thank you to the public, um, that Lauren uh has has created just to say thanks for helping us out with the survey. So that is it so far. OK. Does anybody have any questions or comments or? thoughts and I’d see a hand raised.

01:10:07,500	I probably forgot something. Thank you, Lauren. Lauren, do you want to add to that? Just one note, so the subcommittee did, uh, decide to create a standing meeting every month, um, so we’re not kind of moving things around and it’s a little bit easier for people to schedule around so this, uh, subcommittee meeting will be

01:10:25,500	held this 2nd Thursday of every month from 4 to 5, and it’ll be on the 2nd floor, um, in the David Blackte conference room, um, and members. Of the public, even if they’re not on the subcommittee media or subcommittee are more than welcome to join if they want to.

01:10:43,970	Um, it, it is a public meeting, um. But yeah, just kind of noting that there that there is. A standing meeting now for that. Thank you. So we should let people know too that this is the guiding document for the HPC.

01:11:01,700	This is sort of like the bylaws or the articles of incorporation for the entity that we started working on the first time we met and uh um it kind of lays out what the special flavor of the Bismarck HPC is and what we’re going to focus on is so over time we’ve done various brainstorming sessions to say, uh, What is it, and you know, like we knew the Saskat Centennial was coming.

01:11:20,530	We knew that we wanted to do some of these surveys. And so I, what they’re using these, this public survey to look at what is the community say that they want the HPC to do.

01:11:39,400	So this is a kind of a guiding overarching document for us to guide us in future HPCs for the next, you know, it’s like a strategic plan, maybe. Um, so what is it, what is it we feel we’ve, what is it we’re empowered by the city commission to do is it we’re empowered by the state or what is it we’re by ourselves, what are, what’s our goal and what, what is it that is important to us to accomplish.

01:11:58,930	So that’s what this document is meant for, so. We’ve been working on it since the start. That we’re getting there. Anybody else have any questions? One quick thing to add um for timeline for finishing this uh document or getting getting a draft.

01:12:23,470	Um, we’re hoping to get the text of it, largely accomplished by the end of the year. So then over the winter we will be able to start putting in those those images and more bling sort of thing to to poss it up. So, uh, hopefully by the time the The spring rolls around, it’ll be. Ready for rock and roll.

01:12:44,800	OK Any questions or comments? Thank you for all that work on that too. It’s just. It keeps the sand keeps moving and I was gonna say I, I would say ditto because going through all of the minutes seeing everything that you guys did today before the timeline derailed everything. Yeah, yeah, that’s a lot. One small chapter. was the is supposed to be the timeline.

01:13:05,100	It’s in in these documents generally you give the the context of the city that it’s in. And so we started writing ours in 2.5 years later. We ended up with a 90 page timeline. But back on track. Thank you for everything. All right, so I think you guys have all the direction that you need there.

01:13:29,630	Um, is there any other other business? All right, hearing none, we will adjourn this meeting the next regular historic Preservation Commission meeting is August 21st at 3 right here in the Tom Baker room. Thank you, everyone.