00:00:09,870	It is March 19th 2024. I’d like to welcome everyone to the Mandan City Commission meeting. We’re located in the Bosch Frelich meeting room here at City Hall 5:30 P.m.. Could I ever all call, Please Comm. olson here. Camisa Air Roar Mayor Helbling here next on the agenda. Let’s stand up for the Pledge of Allegiance, please.

00:00:37,100	I pledge allegiance to the flag. Of, the United States of America. And to the Republic for which it stands. One Nation under God, indivisible with liberty and justice for all. Mm. Next up on the agenda. Tonight is the Announcements. Uh, The quarterly work anniversary recognition. Good Evening, mayor and commissioners.

00:01:16,170	We are excited to start the meeting by recognizing employees of the city of Mandan who have met their years of service milestones this quarter. In previous years. This has been recognized yearly and we’ll start the year with recognizing these employees each quarter.

00:01:35,270	So that being said, we’re happy to extend our appreciation to our employees tonight for their years of service and dedication with the city of Mandan. By presenting them with their years of service certificate at tonight’s meeting. So at this time mayor Healing and Comm. Kisa will present the years of service. Certificates now and award those that are here. From Here at an ECO. Be in the middle of And get in the middle. Wrong. Three years ago.

00:02:32,000	Thank you. Thank you. 21 for all you do. Yeah. And strong, the library director. Five years. And. We have a couple that weren’t able to show the show. You offer. Thank you very much if everybody come forward to get a picture. Should we go up? We have an official photographer now. OK, next. We’ll move on to the minutes.

00:04:35,270	Consider approval of the march 5th 2024 minutes from the Mandan Border City Commission regular meeting. And moved to approve the minutes as presented. OK? Motioned by Comm. Kisa seconded by Comm. Braun questions or comments See none. A roll call Vote, Mr Brown camisa.

00:04:58,800	Yes Yes Olsen? Yes Mayor helbling? Yes that motion passes now move on to the public hearings. Item number one. Consider a setback. Variance request for lot one block one of Midway’s 13th Edition, andrew Good evening. We’re he commissioners? I’m Gonna make sure that I have my screen share on here on Zoom for folks online. Um, give me one second.

00:05:20,300	This is a request from PK MC L LP, uh, the property that we’re looking at is Kia of Mandan on the memorial highway and I have a location map, which I will, um Scroll down to here and ask to get up on the monitors here in the room. Uh, the properties in the city’s MC industrial district. That’s that purple pink shading. And.

00:05:40,600	The request is to be able to build that 31 ft instead of 35 ft, which is the front yard setback for the district. This was brought to the Planning Commission. In February. And, uh, public hearing was conducted there. The request would basically allow. Uh, the site plan.

00:06:04,370	That, you see as exhibit number four in your packet, Uh, where the proposed addition is is closer than the building setback would allow. It is worth noting that the building today is constructed at 31 ft and Um, it was either it wasn’t caught by the city at the time or or there was some sort of error because the setback was 35 at the time of it being

00:06:23,270	constructed. It just ended up at 31. And, a rendering of the proposed addition. Although sort of stretched. Um, this is what what would be built that that glass enclosure, Uh, display area. The Planning Commission, As I said did review this request that their meeting at the end of February And. The board is recommending approval of the request.

00:06:47,100	Identified that the need for the variance is based on a special circumstance on the property and that the statement of hardship submitted by the applicant was sufficient to warrant The. Great thing of their, uh of their request, So the recommendation is for the variance to be approved. Do.

00:07:05,770	You, have any questions for me? Mayor Andrew. Uh, this will be in harmony with the, uh Improvement of the Memorial highway, the one being problem with that. Mayor Helin Comm., or we don’t anticipate any issues. Um Means you Anything further for andrew. OK with that we’ll open the public hearing to consider a setback. Variance request for lot one block one Midways 13th Edition.

00:07:28,930	This is the Kia property. Anyone like to come forward. Good evening, Mr Elmer. Good Evening, Mister Mayor commissioners Aer with independent land surveying and engineering.

00:07:53,300	Um, the civil engineer for the site plan and for the construction on the site, Um I’m here if you have any technical questions, anything like that, Uh, the the site is a little constrained North and South we are going. It is on three current parcels that we’re going to look at doing a minor plat. Where on hold with that right now because with those three parcels, we also, um Lease a portion of BNSF right away. Uh and we’re waiting for confirmation. If.

00:08:13,670	We can buy that or if we need to release it through BNSF. But with that and the power pole overheads to the north over the BNSF right away. The. The lock is very skinny north to south. Uh, And.

00:08:33,830	That’s kind of the constraints that we’re looking at to do The Three different building expansions on this parcel on this building and this one. We’re just trying to match the existing Building in the existing set or Where the existing building is built into the setback at that. 4 ft. So Got any questions? Any questions for Mr Olmer? Thank you.

00:08:58,570	Thank you anyone else like to come forward? Second call anyone else? Third and final call anyone online on the phone. OK So then I’ll close the public hearing and turn it back to the commission to approve the variance request for lot one, Block one midway 13th edition contingent upon a minor plat second. Motion by Comm. Brown Seconded by Comm. Kisa. Questions or comments.

00:09:22,600	See a non a roll call vote Players, missionaries Kisa. Yes Roar. Yes Olsen. Yes Ron mayor. Hell. Yes, that motion passes. I’d like to thank Kia for expanding and mandated. It’s greatly appreciated. We appreciate you all you do for the city of manna and the community. Uh, the second item and under bids. Excuse me the first item.

00:09:43,870	Is considered the highway six Trail construction project bids. Good evening Mayor commissioners, the department of UH, the North Dakota Department of Transportation open bids for the Highway six Trail Project On February 16th. There were two bidders Strata Corporation and Northern Improvement. Um I should go back a little bit. This.

00:10:08,300	This project would be a continuation of the series of trail projects down by Fort Lincoln. Um this particular section would connect 19th Street er would connect 19th street to the bridge just south of the golf course along the east side of Highway six. Um The DOD DT open bids for this project on February 16th.

00:10:32,430	The apparent low bid came from Northern Improvement Company at $581,000 in change, Uh, they were lower than Strats bid by about $30,000. This is funded, Uh, at about 80% of with or funded with 80% federal funds. Um, so the local responsibility would be about $110,000. The entirety of that amount would be special assessed back to Mandan Park District.

00:10:57,430	Um, we recommending, uh, awarding the bid to Northern improvement as as presented. J. This project is 100% taken care of by the park district there, managing it. They’re doing everything. Mayor. That’s correct. OK, thank you. Commissioners any questions for Derek? If not your wishes.

00:11:22,030	Move to award the construction contract for Highway six Trail project to Northern Improvement Company as presented second Ocean by Comm. Seconded by Comm. Kisa. Any further questions or comments. CNN Harry N a roll call. Vote. Please Commissioners Roar. Yes Olsen? Yes, ron Camisa. Yes mayor. Hell. Yes, that motion passes, we’ll move on to the consent Agenda Item. One consider approval of the monthly bills. Item two.

00:11:44,470	Consider a final plot for Cat Creek edition Item. Three. Consider approval for the following budget amendments and transfers. Finance Department, Assessing Department Public Works Police Department Engineering Department Human Resources Administration Planning Department Business Development and communications Department. Item four, considering the following abatements a hoffer 2023 veterans credit and a Soma 2023 veterans credit.

00:12:17,700	Uh, Also a 2022 or 2023 abatement application for Wilson at 1302 sunny road. Item. Five consider approval of a GIS coordinator. Job description. Item six. Consider a sidewalk variance request for 200 East Main Street. Item seven. Consider class BWO beer wine only liquor license.

00:12:44,800	Or a V eight RS LLC doing business as aviators and number eight consider approval to dispose of records in accordance with the North Dakota Century Code Records Management Act, North Dakota century code 54 46-12 and the city of Mandan Records management policy. Are there Any items at any Comm. would like to take off for discussion. See no.

00:13:09,370	Well, the consent agenda has presented I moved to approve consent Agenda items one through eight So I can Motion by Comm. Kisa seconded by Comm. roar questions or comments Go. Comm. Olsen. Yes, ron Camis. Yes, Roar. Yes, mayor Heling. Yes. We have no old business tonight, so we’ll jump to the new business item number one. Consider approval of the airport facility Revenue Bond 2024 and pledging deficiency tax levy. Mr Taylor and Ms Gerhardt. Good evening.

00:13:39,700	Good evening, mary Meryl. Helpling and and and city commissioners. And. Mark Taylor. I’m the Chair of the Airport Authority board. Here this evening to request approval for a Bank of North Dakota bond in the amount of a million $80,000 to enable a Mandan airport to purchase the assets of Clear skies.

00:14:02,230	This seller has accepted our offer and the, uh Bank of North Dakota has approved the bond request. There are some minor details that we’re working on. But with those look like they’re pretty well finished. Ah, the purchases for one hanger and the business Office Pilots loans, which is a combination building and the clear sky is fueling trucks.

00:14:21,970	I believe this purchase will allow the Manna Airport authority to update our business area Pilots Lounge without increasing our occupancy expense we have leases in place both within the business building and the hangar.

00:14:43,000	Uh, once the transaction is completed, updating the pilot’s lounge and business office has been on our capital improvement program for probably the last 10 years. Um And. It’s The Capital improvement program is a yearly, uh Update of that’s required by the FAA and the state of North Dakota were playing for a $500,000 grant from the North Dakota Aeronautics Commission. Um, I’m doubtful We’ll get it this year because of the timing, But.

00:15:09,430	I have talked to, uh, Kyle Warner, and, uh, he believes it’ll happen in the next year or two. Uh, How do I run the pictures here. I’ll show you several pictures. This is a picture from the north on the airport side. How. Do I move down? One. One.

00:15:47,000	OK? This is the pilot’s lounge, uh, on the left hand side that we’re speaking of Once again. It’s from a picture from the, uh, air or the as a pilot coming into Mandan airport would see Um Um A little slow tonight, aren’t I? This is our current lounge. Uh, it’s been there for quite some time. Um To call it adequate, a little bit overstated.

00:16:13,130	Uh, Lindsay gets to put up with bugs and mice and a lot of stuff in the building. Although we had updated the outs exterior, but you can see the difference between what we are currently in and what we would Like to earn in the process of Purchas. This is on the the, uh, non plot side out in the parking lot.

00:16:31,100	Once again would be looking at the building on the left, Not the center, too, and then the hangar on the right. I’ll show you a couple of pictures. This is what it Looks like interior. The interior on the second floor is a couple of shots. See, there should be a couple of more in there. Well.

00:16:55,700	Maybe I didn’t get him in there. I must not have copied them as well as I thought, but anyway significant appro, uh, upgrade. Um The FAA has Ah Uh, we had applied for an FAA. Grant, and they were only granting for someone that was doing new construction. Uh, We.

00:17:24,030	Uh, I think you guys have received the breakout of or the of what The loan is entails, And. Uh, we have $250,000 down that we’re gonna put it’ll be a 30 year loan at 2%. The lease is that we have in place should cover, uh, cover our loan repayment. So if you have any questions, uh I’d be more than happy to answer them. Commissioners.

00:17:48,730	Any questions for Mr Taylor. Mayor. Mr Taylor. You’re saying that the leases are going to cover the cost of the bond debt that is correct. Are are the leases offer or leased at, um 100% is their office open. Is there. Open space is there.

00:18:12,700	Uh are you at 100% occupancy and what’s the the average length of those leases? Well there most of them I think a REARE the five years Five years and, um One about a three year lease. Now I’m trying to Get it. Okay and I.

00:18:32,830	I asked Just because if you know we’re having a 30 year bond, you know, and pledging that You know those finances that we’re able to cover that and to ensure that you know what the you know. We’re good for five years, 10 year increments and that we know we’re able to be stable with our tenants, so make sure that we do have that, um, that revenue coming in, So, You’re not having to dip into the the Reserve account, uh,

00:18:51,100	for the airport or us having to to raise a levy to cover your cover your bond debt. Our our expectations that our our occupancy expense is gonna be about the same as we currently are. And.

00:19:07,830	We’re down to only hangar number one is it that we’re making payments out of out of the five hangers that are out there? So? We do have, uh, hanger revenue and fuel revenue. In fact our fuel revenue will increase a little bit with this purchase. So I. I, You know, I. Guess. Uh, you can ask the other board members.

00:19:25,200	I’m extremely conservative, but I believe that our occupancy expense won’t change and we’ll be able to pay it off fairly easily. Especially, Um, I’m. I’m very comfortable with what my conversation with kyle is. You know he did. He didn’t commit to the paying us the 500,000 this year, but he more or less assured me that it would happen and, you know the next 2 to 3 years.

00:19:43,970	Thank you, Mr Taylor? Uh, Lindsey. I Think The. Last Statistic I heard was we were the fastest growing general facility in North Dakota. Is that correct? Well. We’re currently I believe at 94 based airplanes. When I got on the board 20 years ago. We had 37. That sounds great, but it does require infrastructure.

00:20:04,300	And maintenance of that infrastructure. I would I would hazard a guess that we’re probably the largest peer general Aviation Airport between Minneapolis and Seattle. There’s UN D has their their flight school. You know there’s there’s different places that have commercial but as far as pure General aviation to the best of my knowledge, where one of the largest Thank you.

00:20:25,500	Anything else for Mr Taylor. Just for the public’s knowledge. This opportunity came about because of the passing of Shannon Gangle, who I believe on these buildings before and was a very active out at the airport. And. I don’t think this is something that you are really Pursuing until his passing.

00:20:45,300	You know that’s that’s the reason this came about and I looked over everything. It looks like a very good opportunity for the airport. In turn the city of Manda. And so I think. Um, we we had actually looked into this.

00:21:02,900	I said that it was on the C IP and just the engineering cost because it’s The FAA has to get involved, I guess, um It would cost it would cost significantly more to build just a pilot’s lounge at the Mandan airport than it than it would to buy the the pilot’s lounge and the hangar. Thank you. Thank you, Mayor, Helbling and commissioners.

00:21:28,070	I moved to approve the resolution of the airport Authority board to issue airport facilities Revenue Bond 2024 and pledged Efficient tax levy. Second Motioned by Comm. Brown Seconded by Comm. Kisa. Any further questions or comments. CNN hearing No a roll call vote, please. Commissioners Brown. Yes camisa? Yes. Roar? Yes. Olsen. Yes, Mayor Helbling. Yes that motion passes again.

00:21:54,070	Thank you for all you do out at the airport. Keeping it going. We’ll move on to number two. Under new business consider approval of a property tax exemption for improvements to a commercial and residential buildings. North Dakota century code 57-02 0.2 Kimberly. Good evening Good Evening, Mayor and commissioners Tonight.

00:22:21,970	I have an application for an exemption for residential building located at 306th Street northwest for Patricia Verde. The property consists of a A dwelling with the breezeway and an attached garage. The renovations are that she’s planning to do include replacing the central air system in the House. New flooring throughout the main level of the house.

00:22:46,500	Um In, the kitchen living room hallways, a kitchen upgrade bathroom upgrade and possibly new windows. Um, we’ve reviewed this application. It does meet the requirements for For these improvements for the exemption and we recommend approval. If. You have any questions? Questions to Kimberly. Wishes. I moved to approve the application for improvements at commercial and residential buildings, according to North, Dakota century code 57-2 Dash two, or 0.

00:23:16,470	2, located at 306th Street Northwest. Motion by Comm. Kisa seconded by Comm. brown any further questions or comments CNN hearing, no Roll call Vote plays Missioners Camisa. Yes Roar Yes Olsen. Yes Braun. Yes, mayor. Hell Yes that motion passes Item number three. Consider the 2024 Gate City Bank and city of Mandan Neighborhood Revitalization Initiative, andrew Air.

00:23:41,630	He Comm. is just real quick wanted to take the opportunity to make, uh you all aware, and any members of the public tuned in to tonight’s program, uh, that the gate City Neighborhood Revitalization Initiative launched yesterday, March 18th and applications are going to be accepted through October 31st of this year as a reminder.

00:24:00,170	This is a program that offers reduced interest rate home equity loans to Mandan homeowners, um, owning eligible properties that are 40 years or older. Um And, making certain improvements to them. That align with The City’s community development goals this year, the interest rate will begin at 4.

00:24:29,500	99% with the 10 to 15 year terms ranging from 10 to $100,000 per property, and, um, staff is involved with this a little bit in terms of our initial acceptance of the application to determine compliance with city program goals. They are then transferred over to gate Citibank. Who, um, kind of takes it from there. Um, And.

00:24:49,170	I have a picture in here from the launch, and that’s really all I have, uh, I just wanted to make you aware of it for this year. Thank you. Andrew requested for the public. There’s no city of man and money funds going into this project, correct or hoping that it’s correct. Uh, this is this is funding. It’s not really funding. It’s.

00:25:07,430	It’s a reduced interest rate loan that gate City is offering so any, um Any Any money that would be made or lost on. It would be gate City. The city of Mandan involvement is really just to, um, accept the applications and then forward eligible applicants on to them.

00:25:28,830	And the reason I say that I notice Bismarck just went through this process, and I think this was their first time they’ve worked with this program, and there was a lot of comments on their Facebook page that were negative. The City should be putting money into it and a lot of different things in there. The city of Mandan is not putting money into it.

00:25:44,770	It’s just facilitating the applications, uh, and turning them over to Gate city, So it’s a good deal for the community all around and Mayor helping. We’re very pleased with the partnership with Gate City on this, So thank you. Commissioners he wishes I move to approve the 2024 Gate, Citibank and city of Mandan Neighborhood Revitalization initiative. Motion by Comm.

00:26:12,030	Kisa Seconded by Comm. Ro. Any further questions or comments. Roll call vote, please. Commissioners Roar Wilson. Yes Ron. Yes. Camisa. Yes mayor Helbling. Yes that motion passes item number four. Under new business, Consider, a raw water intake project change orders. Mayor commissioners.

00:26:38,630	Um, we have a group of, uh, change orders related to the raw water intake project. Um these change orders would include, uh, chip sealing of river drive, Um, making some improvements around the intake site. Uh, that would make, uh make them more maintainable. And, then, uh, it would also extend contract dates to accommodate marathons. Uh, preferred start up schedule.

00:27:05,570	The remaining work on the intake project is, uh, essentially to decommission the existing intake. And, um Uh, Marathon is starting up starting starting to use their new intake this month, and they would prefer to have a few months. Of using their new intake before we decommission the current one. So this project. There are these.

00:27:30,970	These changers would also include, uh, moving He got a completion date to this fall rather than this spring as it is currently set. Um we do have representatives from a two S here if you have any specific questions, they’d be more equipped to answer them than I would. But. We recommending approval of this group of change orders? Commissioners any questions for Jared or a two S? Mayor Dere.

00:27:52,930	Uh, all of the increases with the work order that’s all covered within the contingency amounts of the projects. There is no additional funds being requested beyond what was approved for the projects. Mayor Comm.. Absolutely. Yes. I should have mentioned that the total of the total of the change orders would come to just shy of $500,000.

00:28:13,200	And if approved tonight, there would be about $1.5 Million of contingencies remaining on the project. Thank you. We further questions. Your wishes. I move to approve Change Order number G Dash six with Swanberg Construction Change Order number M Dash five with Central mechanical and change Order number E seven with yes, An Amendment Amendment number four

00:28:46,870	with a two S for the Mandan raw water intake project. OK? Motioned by Comm. Kisa seconded by Comm. Brown. Questions or comments. Roll Call vote Comm. olson camisa. Yes Roar. Yes Mayor He. Yes that motion passes. I don’t put number five under new business consider entering into an agreement with KLJ for the downtown Reconstruction project.

00:29:15,730	Um, Mayor commissioners. I’m just gonna get myself set up here. I can find. I’m just gonna pull up a map here so I can Talk with that on. Sorry about that. Um All. Right. Here we go. I Think we’re right here.

00:30:01,630	This project has kind of a storied history and I’m gonna do my best to, uh, go over it, but, uh, to get everybody up to speed. Um, back in April 2019, the city of Mandan was awarded $2.4 million to construct. Um what was a project along first Street, uh, northwest from Sixth Avenue Northwest all the way to Collins Avenue.

00:30:27,630	Um, this was funded through the North Dakota Department of Transportation’s urban grant program. Um, we were awarded about $2.4 million for this. Um, at the time. At the time of application the city was using an estimate of about $6 million. After award. We.

00:30:46,870	Uh, we went through an RFQ and, uh, brought K LJ on as the design engineer for the project and through the preliminary design, project or process. It was identified that the the actual estimated construction cost was closer to $12 million. Um, that $2.4 million was capped and wouldn’t couldn’t be raised. So what essentially happened was that that 2,000,002 $0.4 million was less effective at reducing the local costs because of the Revised estimate. And.

00:31:14,730	Um, it was determined at that time that the local costs were going to be too high and the city returned. The funds returned the authorization of the funds to the North Dakota Department of Transportation. And, uh, Uh, came up with another plan to continue.

00:31:37,570	Um, we continue to work with KLJ to strategically split the project into three phases, and you can see these three phases on my screen now. Uh, phases 12 and three We had the ND DOT had solicited, Uh, applications for fiscal year 2025 and 2026 for the Urban grants program.

00:32:02,700	We, uh, simultaneously applied for Phase one and Phase two, Phase one and 2025 and Phase Phase one and 2025 and Phase two in 2026. We were awarded for just Phase one and that is the project that I am presenting on. Um We Had We had an agreement with KLJ. To go through the preliminary design that was put, uh, that was put on halt back in 2019 or 2020.

00:32:28,070	And we had about $205,000 left in that. Um, the the, uh Engineering Service agreement before you today would essentially replace the agreement that we have in place with them today. Um This.

00:32:55,130	This agreement would include preliminary design for Phase one and some preliminary design for phases two and three as well to make sure that everything is tied, tied together appropriately and we will work together. Um I do have Brad Krogstad here from KLJ today to answer any further questions Or, maybe correct me on some of the history to the project that I might have gotten wrong.

00:33:17,500	Um, we are, uh, planning on Designing this project in 2024 for a February 2025 bid and I have and start construction in 2025 for this project if approved, but, uh I’m available for any questions, And, uh we would recommend entering into the agreement with KLJ as presented. Any questions for Jarre or KLJ. Mayor Derek.

00:33:41,070	Uh, Can you speak to how I know we’re focusing on phase one right now, But, can you speak to or maybe KLJ could speak to how the boundaries for Phase two and Phase three were drawn. Because you have you see? The. Phase three goes north and then it jogs westward, you know? Well, you know the rationale behind how that is. And. Are we ensuring that we have, you know a good balance of properties.

00:34:00,900	When. We start looking at special assessments that were not gonna have inequality among those phases. Um, mayor Comm.. I think I can speak to that. Uh, I think that the phases were drawn this way one for construct and then two for, uh Push Second Avenue Northwest, further or further down the line because we have some

00:34:27,430	potential proposed improvements between The City building and the county building, and we wanna make sure we have as much information as possible before we go and reconstruct that or define define a scope for that project, so that so that we’re not. We’re not redoing, redoing work.

00:34:49,770	Um As far as the Assessment district goes, we would include the Storm Storm drainage area that which extends, uh About halfway to division to the North. Um The Assessment district if you were just going by storm water delineation with the these three phases would probably overlap each other, but we would we would administratively separate each other so that we would prevent that and prevent

00:35:16,570	a a stacking assessments on, uh, properties up the hill, but that the the details of that have haven’t been gone through yet. Thank you. Anything else for J. Your wishes. I moved to enter into a preliminary design and engineering agreement with KLJ for the downtown reconstruction project, as presented Second A motion by Comm. Kisa Seconded by Comm.

00:35:46,370	Olson questions or comments CNN hearing non a roll call vote players. Commissioners bra. Yes camisa. Yes, Yes. Yes mayor Helbling. Yes That motion passes something for staff to consider.

00:36:10,030	I’ve been getting a lot of Calls on the 19th Street trail project from last year, as well as the roads on the new high school and what’s going to happen there. So at the next meeting. Or within the next couple of meetings. At least It’d be nice to give the public an update of what’s going to happen this year and then also the next couple of years. What.

00:36:25,900	The plans are for different areas around the community, so we can explain that and give us an update on what’s happening on the trail project to make it usable, So. It’s not a swimming pool and and things like that are going on. So that would be great if you could do that. OK. That’s the end of our printed agenda tonight.

00:36:41,370	Is there anything else to come before the board? OK, the future meeting dates of the border city commissioners. April 2nd. At 530. Please note that there’s a Board of equalization meeting at seven. May 16th and Or Excuse me April 16th at 530 in May 7th at 530. With that I entertain a motion to adjourn. So moved. Second all in favor.

00:37:04,700	Opposed the motion carries Thank you everyone and have a