00:00:11,670	It’s November 19, 2024. It is 5:30 and we are in the Bosch Frelich meeting room, Badant City Hall on a very snowy and windy evening. Mr. Dubarer, could you please take roll call, Comm Braun, yes, Roar Schoberg Mayor Freli here. Comm Brown will lead us in the Pledge of Allegiance.

00:00:41,000	I pledge allegiance to the flag. United States of America. nation Indivisible Justice Thank you, Comm. Uh We have some announcements tonight. First up is the holiday lights on Maine. Uh, Matt from the MPO? Thank you, Mayor Mayor Frelich and Commissioners for having me here tonight to talk about.

00:01:24,470	What is happening in Mandan coming up next week for the holidays, um. Holidays in Mandan and with Mandan Progress Organization quickly becoming a A busy time of the year in the last 3 years, um, normally we’re focused on our summertime events, but, uh, We’re really kicking it up here, um, during the wintertime.

00:01:45,270	So, uh, next week on Friday, we have our grand lighting for the holiday lights on Maine um for *** and Heritage Park, which is at 6 p.m., uh, will take place on Main Street, um, and we’ll kick off the holiday season and the holiday lights on main attraction.

00:02:03,400	Uh, it will be open nightly, um, after next Friday from 5 to 10, um, through January 4th, so folks can have a great opportunity to come downtown Manan and check out the holiday lights. And uh enjoy the festive atmosphere that we’ve created the um Phase two of the visitors fund request that we had this last summer has gone fully into effect, um, we’re already seeing some of the Fruits of that with the new street light

00:02:23,070	decorations that went up on Main Street, uh, last week. Uh, we want to thank um the public works and utilities team for hanging all those, uh, those new LED lights, the snowflakes and other characters are now on the light poles on Main Street and look um look pretty festive when you’re on, on the street,

00:02:39,230	so, uh, people have already kind of commented on it and are liking those new lights, um, the, uh, the new displays in the park are up and ready to go and we’ve got the new entrance in the library and the new. LED lights on the Mortin Mandan library on the south.

00:02:55,670	West side by the entrance are up and running as well on the building, so we’re seeing all of those things coming together for next week. Um, so we kick off with the grand lighting on Friday. Saturday we have our small business Saturday, um, celebrations kind of going out promoting um shopping local here in Mandan.

00:03:15,470	And then we also have our, uh, Santa’s arrival, which takes place on Saturday afternoon. So we’ve got Santa, he’ll be coming down the street, arriving in Mandan and, and in his covered wagon that he likes to come down in and in western flair and uh so he’ll be meeting and greeting with uh visitors at the Martin Mandan Public Library on

00:03:34,600	Saturday afternoon, um, which will then lead into our second night of the holiday lights, so it should be a nice busy, um, I see cold weaken next uh after, after Thanksgiving, but uh we’ll definitely see the folks out.

00:03:53,930	Um, new coming up this year as well um for this holiday season, we will be hosting the Santaun here at Man. The MPO is taking that on, um, and continuing that tradition over here for the 11th annual Santa Run, and that will take place on December 14th. Um, and that will take place, uh, by Dykstram Park.

00:04:12,070	It will, will run a little bit of Main Street, but we will do some of the neighborhoods in South uh South Mandan down by Municipal golf course around Mary Stark. Um, and it will start and end in front of Dykesharm Park, which will be great, and we’re moving it to the afternoon that day, so people can enjoy the holiday lights as they turn on in the are finishing their 5K run in

00:04:27,530	all of their Santa suits, so it should be a fun time, but um. Other than that, you know, um, our website Viitmanan.com is going to have everything on it, um, this next coming week here with all the schedule for the upcoming events, sponsor nights, uh, nights with free hot chocolate and everything that’s gonna be happening down in

00:04:43,930	Dykesor Park, so it should be a nice busy holiday season in Mandan. Hey Matt, I don’t think you said what time is Santa’s arrival on Saturday. I, uh, Santa will arrive, I believe at 12:30 is when his sleigh touches down, right? I was watching in the street.

00:05:02,430	So 12:30, uh, he’ll come down Main Street and then 1 to 3 are um. is the visiting times at the Morton Mandan Public Library. OK Thank you, Matt. No problem. Small business Saturday, November 30th, Madison. Yes A Commissioners, um, as Matt did mention already, but Saturday will be the day, um.

00:05:33,070	Day after Black Friday, but the day after also the Grand Laing. um, so I just want to encourage community members, um, to come down and support our local businesses in Mandan because Mandan is made up of very unique businesses, so we want to support that, um, and yeah, even though it might be cold, you probably ate a lot of food,

00:05:49,800	so you should probably walk it off anyway, so. It’ll be a great day, um, yeah. Just make a day out of it and I encourage everyone on On November 30th to shop small. OK. Thank you, Madison.

00:06:11,000	Mary Madison had a question, uh, on this small business is do do business have going sometimes this time you could go and need to have apple cider and different things like, are they going to be having that? You know.

00:06:32,870	Mayor Comm Ro, yes, um, usually on the Saturday they will have a special on that day, so, um, they usually posted online what their special will be, but they do try to make a fun day out of it with something special, so I just encourage you to go find out. OK, thank you. Jordan Good evening, Mayor and Commissioners. Uh, tonight I have our new permit technician Brittany Thomas, to introduce to you guys, um.

00:06:57,600	And, uh, for those in the community that don’t know our, our permit techs or permit tech technician, um, takes a lot of our phone calls within building inspections, uh, writes up permits and different things like that, um, and, and Brittany is, she started with us on the 28th of October, so we’ve had her for a little bit of time and been a great resource for us already.

00:07:14,730	Um, the biggest thing that we’ve been working on, and I want to plug it a little bit to you and, and even the community members out there. We have a new programming system, um, that we’re working through that should be operational by the end of the year, and Brittany’s been, uh, been helping us out, getting everything rolling and

00:07:29,470	all the kinks worked out so we can, uh, get that working, which, um, will allow us to take online payments and do some other things, a lot more um accessible online and, and Brittany I’ll be behind that. So anyway, this is our, our new permit Tech Brittany, so. Hello, Brittany. Thank you.

00:07:53,530	Welcome OK, the commissioners, you’ve had a chance to review the agenda. Are there any changes? I move that we approve the agenda for the November 19th meeting. We have a motion to approve the agenda by Comm Rohr second by Comm Brown. Any further discussion? Hearing none, roll call please, Comm Schoberg Bra Roar, Mayor Frelick, yes.

00:08:20,870	Under the minutes Keep Look for a motion to approve the minutes from the November 5th. Meeting I’ll make that motion to approve the minutes as documented for the November 5, 2024, Board of City Comm meeting. We have a motion to approve by Comm Schoberg a second by Comm Brown. Any discussion? Roll call, please, Mr. Roarberg. Mayor Frelich.

00:08:49,900	Yes. I will move to the Public hearing Section of the agenda considering his own change from MA industrial to CB commercial. For the Helbling 7th edition, Andrew.

00:09:15,270	Good evening, Mayor Freeli and Commissioners, um, on the screen is the location map for this item, uh, previous city commission meetings, the board did approve a right of way vacation and a minor platform for Helbling’s 7th edition, um, an associated component with that project was a zone change, zone changes follow their own schedule for review and and it’s kind of trailed behind a little bit, so it’s here for you this evening with Helbling’s 7th edition 2 properties were consolidated and right of way, uh removed.

00:09:36,000	and the areas of the zone change are what’s um in. Cross, uh, marks here. So the ordinance would take all of lot one block one, Helbing 7th edition and place it into the CB commercial district of CB and MA zoning.

00:09:56,430	And uh the second part would be to place those vacated right of ways more clearly into his zoning district, so they’re in the adjacent MA district that um it’s, it’s on the property. Other than that, no changes, no changes in land use, primarily a housekeeping item for you this evening.

00:10:17,130	And uh with this, I’d, I’d ask for a public hearing be conducted, and that uh the first consideration of the ordinance be approved under uh number one on resolutions and ordinances. Do you have any questions for me this evening, Miss Mer Andrew, can I off the cuff one at you? OK, on the, on the, um, And see what the 7th edition map. Um That you have in the packet.

00:10:40,070	I think it’s 2nd to the bottom there. I, I have it on my screen here. OK, uh, that lower heart river Water Resource District, um. Shading their the the western boundary of, of the area, um. The the more distinct black. Vertical line there Kind of cutting through that.

00:11:08,500	Um Should somebody decide to build? To the east of that line, is that going to cause any problems at all with, with the, uh, The Heart River District. Mayor Frelich, Comm Schoberg, there aren’t any plans for development there and, and if any were proposed, I would assure you that the city would bring it to the water resourceur district for their consideration and approval. OK. Thank you. Appreciate that.

00:11:32,330	Any other questions for Andrew? OK, at this time, we will open the public hearing. Are there any comments? Second call for comments. Third and final call for comments. Hearing none, the public hearing is closed. And at this time if you move to resolution and ordinances. Number one Looking for a motion to approve the first consideration of ordinance 1458.

00:12:25,000	Second We have a motion by Comm Brown, a second by Comm Henon. Any further discussion? Hearing none roll call, please. Commissioner’s Braun roar, yes yes yes Mayor Frelich. Yes Now let’s move on to the consent agenda. Are there any items you would like taken off the consent agenda.

00:13:01,070	If none Refer a motion to approve the consent agenda. OK a motion by Comm Brown is seconded by Comm Rohr. Any further discussion? Hearing none roll call, please Fisher’s Brown. Mayor Frelich. Yes Let’s move to new business. Consider the approval for the purchase of an air burner firebox S220. Service administration. Director of Public Works, Shane O’Keefe.

00:13:36,370	Good afternoon, Mayor, Commissioners, Public Works seeks approval for the purchase of an airburner S 220 firebox. As previously approved in the 2024 budget with an allocation of 175,000 after reviewing multiple purchasing options. We have determined the most cost efficient approach to buy the firebox directly through General Service Administration.

00:14:01,530	This method allows us to leverage existing government contracts that have already been competitively bid. Other vendors were contacted, but none offered more competitive price than the GSA option. The Air burner S220 is a specialized piece of equipment designed for efficient and environmentally friendly disposal of a organic waste. Including tree limbs and brush.

00:14:26,470	It operates at a high temperature, significantly reducing waste of volume and minimalizing environmental impact compared to traditional burning methods. This purchase will enhance our waste management capabilities and ensure compliance with environmental regulations. In addition, the firebox will streamline operations by reducing reducing personnel time, illuminating the need for trench digging and ash clean up. It will replace the current air curtain offering greater efficiency and environmental benefit in waste disposal.

00:14:51,600	This purchase alliance with our goals of improving waste management infrastructure, and reducing our environmental footprint. I recommend approving the purchase of the air burner Firebox S220 from General Service Administrations. All open for questions.

00:15:17,830	Commissioners Mayor Shane, first of all, I’d like to commend you and, and I’m assuming, uh, for Chief Bits had a little bit to do with this, um. Research Um, prior to your arrival on scene. And I just want to extend an appreciation to you for um, Exploring all opportunities and all options available for a budget wise purchase of a Machine that’s already been proven.

00:15:47,070	Um Is it true that this machine could also be used, uh, to facilitate quicker cleanup should a natural disaster hit our community, tornado and such. Comm Salberg. Mayor Fre like, yes, this, um, if emergency would happen, we would be able to move it into town and do a clean up with it because it’s on skid plates, right? Yeah, we’d put it on a roll truck and bring it in. Awesome. Thank you.

00:16:06,800	Yep. Thank you. Any other Questions? Moved to approve the purchase of the air burner firebox S220 from General Service Administration. 2nd. We motion by Comm Brown, seconded by Comm Hendon, and a further discussion. Hearing none roll call, please, Monsieur Schoberg. He roar, Mayor Frelich. Yes. Second item under new business, consider acceptance as a guarantee Agency.

00:16:43,600	2022 grant for the Lower Hart River flood risk reduction Project, Mr. Dubauer, Mayor Frelich and Commissioners, that is a mouthful, but in essence it is to accept um some FEMA grant money to help assist funding of the lower heart Water Resources District project of, um, the levy on the south side of Man An, um, this award really is

00:17:06,730	related to phase one of the project, which includes the, the engineering and design to ple that to get it ready to go to bids, um. The award is 2.7, we’ll talk kind of round numbers $2.7 million out of the $4.

00:17:30,070	8 million expected cost on this project to get us to that point where we can bid this project out. The local funding share would be $2.1 million. The city commission back in February and March of 2022 approved a citywide assessment district um for this project, there would be, um, Both commercial and residential properties included in a tier 1 and then tier 2.

00:17:51,770	Tier 1 would be for those areas that would be inundated on a potential flood from the Heart River. Tier 2 would be the rest of the city, um, we set it up that way because we know that if. We have to have those properties in the inundation area by flood insurance. It’s gonna be a significant detriment to the community as a whole.

00:18:11,800	Therefore, we created this district as a citywide and there would be different levels of funding, um, set up. Um, in that assessment district. So And as this, in short, again, this is the acceptance of the $2.

00:18:33,900	7 million for the phase one of the project, um, that would get us to into the phase 2 and then um that contract would also work towards getting us the additional money that’s been obligated for the construction of this project on the phase 2 part, um, which again is, is about $11.1 million so.

00:18:56,300	Um, timeline of this would be we’re looking at, again, as we mentioned earlier in February of 2022, the assessment district was created, uh, in talking with the engineers, um, we’re looking at potentially a fall of 2025 bid package to go out, that is, these are estimates, so please don’t. Don’t hold our feet to the fire, but that is what we are looking at as far as a project bid time.

00:19:17,600	Um, potentially 2026 and 2027 construction wrap up things in 2028. Um, it’s kind of like the Memorial Highway Project. It’s a significant project a lots of timelines and significant dollars um involved. We’d wrap up in 2028 with, um, leftover construction and then assess the, um, project would see that on your property tax statements in the November, December of 2028, um.

00:19:42,770	Again, in in big general terms, um, the total project costs are about $24.5 million estimated federal funds would be 13.8, um, state funds would be also used to offset this project of $5.1 million leaving the local share on the special assessment district of about 5.5 million. So, um,, $25 million project,, $5.5 million is our local share.

00:20:06,730	That’s a pretty good deal, um, in my opinion on this project, so again, we’re looking at, uh, approval on the phase one portion of this grant exception, acceptance to be for tonight. If there are any questions, I’ll do my best to answer them.

00:20:30,230	Here, do you mind, I didn’t notice the Pro one previously the engineering that he’s about 24% if I calculated right, um, a lot of our major projects for She is that more like 10 or 15% for engine for a.

00:20:49,970	Getting things ready for engineering, Mayor Flake and Comm Rohr, uh, this project has gone through many iterations, I should say, um, and there are several, there have been changes at the FEMA level and the specifications, um, it, it is a complicated and complex project. Therefore, I think the engineering costs in there are uh higher than a normal street improvement project would be.

00:21:12,030	So, and again, partners in this project are, um, the city mandate and Lower Hart Water Resource District where it’s um the city would be doing the financing on this project and uh repayment would be through special assessment district on the local side. Do you have that number? Assessment number for tier 1 and tier 2.

00:21:42,230	Tier 1 and tier 2 again back in um February of 2022 and March, the tier one assessments we’re looking at for the commercial properties of, um, roughly 2200 per property in 1700 per property and uh the tier two’s would be a total of roughly 529 and $423. That was when we estimated the local. share to be about 7.7 million, um, because we’ve been able to obtain additional grant money for this, that local share goes from 7.7 down to 5.5.

00:22:05,470	So you might see about a 20% reduction. In those numbers provided all those numbers hold true. And that would be a payable. Those are not per year of specials, those would be payable over a 15 year period.

00:22:26,400	So you’re, if it were a tier 2, at $529 over 15 years, you can divide that out and come up with your yearly cost. Jamai Project Time from time it starts to completion. Yep, how many is that several years or more? How long is the time estimated Mayor Freelich and Comm Rohr, um, we’re looking at potentially, again, these are potential date numbers or date years we’re looking at bidding the project out in the fall of

00:22:47,400	2025 if all goes really optimistically, we’d be constructing in 2026 and 2027. And then with wrap up in 2028. And 2028 property tax statement is when you would most likely see those special assessment costs on your statement.

00:23:13,100	This project, it’s not going to be an incumbent on any movements around town or businesses basically, it’s going to be confined more to the dock area areas I don’t, what I’m getting at is the project itself and it gets under construction is not going to be impeding much in the way of the business and activities within the city.

00:23:31,370	Well, Mayor Freeli and Comm Rohr, um, individual businesses should be fine, um, the effect will be on, uh, one of the big effects will be on the Mandan Municipal golf course along hole 4 or on the, on the West side of the muni and those details are to be worked out on trying to be least impactful, um, to the golf course as possible. I think I hit that OK.

00:23:51,570	Looking at, uh, Fire Chief Bittz, who is a member of the Lower Hart Water Resource District Board, so I think I got that right. Other questions. No further questions? Can I get a motion? I move to accept the non-disaster grant fiscal year 2022 award. Second We have a motion by Comm Brown, seconded by Comm Schoberg.

00:24:19,970	Any further discussion, hearing none, roll call, please. Comm Bra, yes, roar. Schoberg Mayor Frelich. Yes. Unto resolution and ordinances, we already took care of. Item number 1 Item number 22 consideration of ordinance 1457 related to the Keltate annexation, Andrew.

00:24:49,170	M Freli and Commissioners, uh, this ordinance was introduced at the previous meeting, which brings in the property that’s shaded on the map into the city’s corporate boundary for future single family residential development on the parcel, no changes have been made. This is its final consideration. Do you have any questions for me? Any further questions? Moved to approve the second consideration of Ordinance 1457. 2nd.

00:25:16,070	The motion by Comm Brown, a seconded by Comm Henon. You know, the discussion, hearing none, roll call, Comm Braun roar, yes, Schober, Mayor Frelich. Yes Any other business before the commission tonight? Seeing none, I will read the uh upcoming dates for commission meetings. December 3rd, 2024 at 5:30. December 17, 2024 at 5:30 in January 7th. Get this right, 2025.

00:26:00,900	At 5:30 Without Nothing else to discuss. Except be kind to your neighbor, and it’s onward and upward, man. Good