00:00:05,230	by your house. All right, I got 9 o’clock officially. Good morning, everyone. It’s uh 9 a.m. on July 11th, 2024, and this is the time and place for the Bismarck Parking Authority’s regular monthly meeting. I see that we have a quorum, including our newest member. Welcome to Amir Schmitz.

00:00:20,700	We’re happy to have you, uh, join us. Thank you for joining us as the portfolios got reassigned at the city. Uh, the mayor was kind enough to pick up the parking authority portfolio. We appreciate that. The first item of business would be consider the minutes from the June 13th meeting. Any changes, corrections? Suggestions. Reactions.

00:00:46,370	If not, is there a motion to approve? So proof. 2. All in favor say aye. Aye, that motion carries. We’ll move on to the regular agenda. The first item there would be to review the financial statements. And we have management typically will give us an overview. And then open it up for questions of the authority members if there’s.

00:01:05,330	Anything significant that Jeremy would like to point out or just give us the overview. Uh, yes, Mr. Chair, authority board members, um, financial statement in front of you that was in your pocket is um.

00:01:22,230	For the month ending through June and so for year to date, we have a half a year of daddy here through end of um And quarter 2, I guess, but reflects on January through June of 2024 and so happy to report we’re actually um ahead of budget on total income um by 40, roughly about $40,000 total combined income, um, mostly due to uh general parking, hourly parking is up by 13,000 so far year to date.

00:01:46,400	Um, a lot of that comes from 6th Street Ramp know that word is out that there’s available parking for weekends and, and after hours and events that happened at the bell, uh, and then also we have a larger um customer at the 3rd Street ramp, KLJ since they moved in downtown, uh, so that is helping our, uh, monthly parking revenue.

00:02:07,030	Um, Expenses are in line with budget, um, and, um, as a net effect with total net income here today were ahead by 50,000. Uh, compared to budget.

00:02:37,570	Um, we did do a transfer to reserves, um, from the checking balance of 300,000 that went in in June and so, um, our total reserve balance is 20,156,600 $75 combined with a checking of 145,128, the total operating funds 2,301,803 OK, any questions of management? Any extraordinary items, Jeremy, any extraordinary expenses, not, not, no extraordinary expenses in the month of June. See any. Anyone have any questions? Jeremy, If not, is there a motion to approve the finances? Move to approve. 2.

00:03:08,370	Moved and seconded any further discussion on that motion? If not, call the roll please, Sue. Josh, Kyle. Yes. Jake, Todd, Jim. Yes, that motion carries. A 3 under the regular agenda would be to review bid for arcade ramp repairs. Um, we have construction documents for design and administration of The next round of repairs to the arcade.

00:03:30,370	I think they were sent out via email a week or so ago by Jeremy and I’m not sure if Mayor Schmidt saw them or not. If not, I’ve got a printed copy to pass that down. Yeah It it was not part of the, the packet, the downloadable packet.

00:03:49,570	Um, and I think what you have there is kind of a summary from CW structural that includes the the Walker. Information, Mr. Chair, I do have extra hard copies if anybody needs it because actually I’ll take one. Yeah, we did receive that late before after the packets had went out. That’d be great. Anybody else need a paper copy? Todd would like one. Does that have the CW as well.

00:04:07,170	Why don’t you pass that down to the mayor too then and I’ll just take my, I’ve just got the summary one. hand mine back to me. Great. Thank you. No, thanks, Jeremy. OK. So we’ll let Jeremy.

00:04:30,270	It was maybe for for the uh the sake of our newest member, a little bit of background on the, the repairs that have been done at the Parque in recent years, and what this next round looks like. Uh, yeah, Mr.

00:04:51,000	Chair, authority board members, Mayor Schmidt, we, um, CW Sstructural had completed a structural uh analysis for us in the month of April, uh, of all the, the city, uh, parking ramps and uh via that analysis, they had some uh recommendations for um. Repairs that are eminent, um.

00:05:11,370	Not that anything’s crumbling by any means, but just that a a few items that need to be addressed at the arcade and primarily at the entrance ramp area where there’s some dilapidation of uh concrete uh in that area uh in years past, um, within the last I’d say 5 years there’s been um quite a few uh tendon repairs at the Parque ramp on various levels. Um, it is, um, very specialized process and so the construction costs are, um. Not inexpensive as is in that regard so um.

00:05:37,970	Uh, we had asked CW Structural to uh give us a bid for uh engineering design and um construction management. Uh, for, uh, those particular repairs, uh, and then with those documents we would use those to go out for RFP for construction companies, um, to do those repairs. So this bid received, uh, free from CW structural, um, is a combined bid. They actually have um.

00:06:01,970	CW structure would be the point company and Walker Consultants would be the sub under them. Walker Consultants consultants is out of Minneapolis, and so they would have um.

00:06:25,500	They wouldn’t be doing the on-site management and so that’s where CWB structural comes in being a local company would be the on-site, uh, engineer overseeing the projects and so they’re combined bid total between the two companies with 810,900. Um, also we did only receive one bid, uh, we have. In the past Went out for bids to other companies and even at RFP for construction. Documents and CW structural, uh, has historically been the only bidder, um. Of of this work.

00:06:59,200	Which raises the question, should we decide to pursue or proceed with these, the next round of repairs. And maybe Janelle can answer, but are we required to go out for another formal RFP? Or can we seek sole source. Approval from the city commission. Given this is a very highly specialized area.

00:07:21,100	entities in our country that can do this work. You can go ahead and do Souloce. My guess is that’s not the case. My guess is when you do the RFP you’re going to have one bidder. OK You But yeah, you’ll have to, I’m afraid.

00:07:37,200	So when you say our country, you mean like the United States of America or do you mean like Western North Dakota? Wherever you choose to reside at this point, it means the United States, OK.

00:07:59,900	So Jeremy, um, how long will that process take roughly, um, so yeah, it would take, well, about a month for um administration and management to put together the RFP then for advertisements is a 3 week process, so bid opening would probably be about 2 months out. 2+ months, um, but I mean, given that. The timeframe, you know, CW Sstructural did make mention that they could. Uh, expedite this to get repairs done yet by the end of 2024.

00:08:21,370	However, that would potentially inflate costs from construction companies since their plates are full at this time, so pushing it out to repairs for spring of 2025 would probably be to our benefit anyway, so we give ourselves some time. OK.

00:08:42,570	Well, it appears we have no Control over that aspect of it, um, and again, these, these repairs we’ve been talking about these for 4 years, right? Since 2020, some of them. These were items that were in their um prior years, um, reports of to eventually be addressed. So as Jeremy said at the outset, it’s not something, it’s not the, the ramp is not in danger of. imminent Failure Put it that way, but they do need to be taken care of.

00:09:03,500	These are big old concrete and steel structures that This one in particular is about 60 years old, I think, so it’s getting up there. Um, questions of Jeremy? Well Jake. I just had one question on the proposal from CW structural. Um, If we’re reviewing that today on page 3, it looks like they’re, there’s a math error.

00:09:31,330	So, on bullet point B, the phase 3 engineering services during construction, they have the $30,100 lump sum total, then if you go to task one and task 2, those two items don’t add up to the lump sum total, so I would just. Yeah error there, so I just have CW.

00:09:58,030	Take another look at that, I guess that’s pretty nitpicky, but yeah. Something I looked at. OK. They’re structural engineers, they just. Yeah. a while scientific guess. All right, make that correction, uh, any, anything else, any other comments or questions? Anybody have anything for for Jeremy? What are your wishes, um.

00:10:25,370	The, I guess the action here today would be to proceed with the RFP. Uh, just one more question, um, so would there be any reason why we went on the, uh, on the proposal, uh, required or basically asked for the work to be completed in 25. really the Jeopardy reason to try to.

00:10:44,870	Push it for 24 or recognizing that the cost factor is probably gonna be higher. We’re probably more opt to get even though we have one bidder probably for the opportunity to look at spring work.

00:11:06,270	Um, Chair, uh, and parking Authority board members and Kyle, um, so to your question, so this proposal is only for the construction documents and um management of the project, so the actual um, so the first step would be RFP for this part, and then once those documents are in place, then RFP for the actual construction work, which at that point then we would put in the objective is to be completed in 20, but you know, we put that time frame out there. Thank you. OK, good question.

00:11:24,670	Anything else, anybody? So again, we would need a motion to proceed to direct management to proceed with the RFP for the design services. You I’ll make a motion to proceed with the RFP for the design services, um, for structural engineering. Is there a second? Seconded by Todd.

00:11:56,630	Any further discussion on the motion? If not, would you call the roll, please, Sue, Josh, Kyle, yes, Jake, Todd, Jim. Yes, that motion carries. Thank you. Under other business. Pete, do you want to talk about the uh. The effects of 3rd Street construction is having on Downtown businesses and possible remedies.

00:12:21,570	Sure, uh, Chair authority members Kate Herzog with the Downtowner since we have a new member, I want to introduce myself, um, Couple things. You just took those portfolios so you could spend more time with me, which I’m really excited about.

00:12:40,300	Um, Couple of things, yeah, 3rd Street, um, and it’s not as long and as arduous of a project as we had in 2022 downtown because the repairs are more mill and overlay and it’s not like full panels necessarily for concrete repair, but um, With 3rd Street and 3rd and Tha, particularly that intersection being closed for like a couple of weeks, that’s really affected um those couple of restaurants that are in, I guess what I would call the district still, uh, fire pit, Nara, ramen.

00:13:01,670	Uh, jail beers has a pretty strong following, but I’m sure they’re probably a little bit down, um, and then a couple of our retailers, uh, like Lulay and modernize that are kind of right next to the ramp.

00:13:17,600	So one of the property owners had reached out to us asking if there are a possibility to, um, you know, have the ramps open, you know, just for this limited construction window a little bit more um free for customers. So we reached out to Jim and uh Jim and Jeremy chatted a little bit.

00:13:36,830	Obviously the And Ross or lot is sold and that that would be tough to open up during the day, um, but Jimmy, you had talked about the rooftop. Are you and Jeremy had talked about the rooftop at 3rd and Main. So right now the free hours are 40 p.m. to 2 a.m. um, and so this would just be, you know, through that construction time if we could, um, maybe utilize that a little bit more.

00:13:54,270	Let’s let’s visit about that before you go on to other downtown of Germany and I did talk about it, uh, the rooftop does have available availability. It would be a question of Oh. Thank you, Mayor. Thank you.

00:14:16,970	Appreciate, um, so the, the question would if we want to do this to open the rooftop up for free parking during the duration of this construction project. Because they’re gonna have to figure out how to manage that, obviously. I’m gonna grab the schedule too while you guys chat and Jeremy, feel free to. To give us your thoughts on that yet, Mr.

00:14:35,130	Chair, authority board members, um, uh, again, Jim and I were talking about this and I discussed with uh Corey our parking authority manager as well, because it would, you know, ultimately behoove the onsite um team there to be able to kind of regulate and um watch that because if we started to get too congested, uh, to the point where our current monthly paying customers are unable to find spots we’d have to.

00:14:52,630	You know, Turn off the, the extra flow, so to speak, uh, but the absorption at this point, um, the rooftop it has quite a few available spots, I think 50 plus, uh, at this point.

00:15:11,270	So if it was only for a 5 to 6 week duration, uh, I, we don’t foresee at this point where it would be an issue where we’d, uh, you know, wouldn’t have available parking for our current customers as well be able to absorb those normal, I guess, um, patrons of the downtown 3rd Street businesses that normally park On the street and I, you know, from my perspective, I don’t see the users being necessarily from Naro Rahman, which is 3 blocks

00:15:28,430	up the street. They’re going to park by the post office and walk or whatever. But for sure, the what’s the, what’s the boutique on the corner, the ones that So how would you see that working? How, how are they going to direct their customers, make sure they park on the top level, and then validate that

00:15:47,100	that it’s a free. We’d have to, I mean, we’d put some marketing together for them that they can, they would be able to use it just so you guys know, um.

00:16:03,100	The road closure at the intersection of 3rd Street and Thayer Avenue should be opened up to live traffic Wednesday, July 17th, concrete repairs on Rosser Avenue should be completed later this week with traffic control pulled to the side middle next week. Then concrete repairs on Broadway Avenue from 3rd to 4th Street, and from 6th to 7th Street should be completed early next week in traffic control pulled to the side.

00:16:21,300	Um, Northern Improvement plans on beginning the milling operation the weekend of the, or the week of the 22nd, so the mill and overlay, um. All streets in the project will have traffic control devices in place and will be no parked at that time to allow for the milling machine to, you know, Kates get get milled and overlaid, you know, can you name the streets

00:16:39,370	is a 3rd Broadway I can send you the the project map, um, 3rd Street’s gonna get some mill and overlay, um. I’ll send you the project map because some of it is the curb cuts for ADA accessibility.

00:16:55,530	There’s, they’re doing quite a few different sort of things, um, that part of the project will go on for a few weeks or so they’re starting on the 22nd All Streets and the project have traffic control devices after the milling operation is complete, Northern Improvement will pave the surface uh with as you know, the the asphalt, um, Because my initial thinking is that, you know, if we’re, if we’re going to be done with

00:17:13,070	substantial. closures by the middle of next week by the time we get the word out and all that then but if it’s there’ll still be no parking there until for a few weeks on that street, that’s important to understand, OK.

00:17:30,470	Right now it’s no driving and then I’ll go back to no parking, right? Questions of Kate. Anybody? So, um, obviously to, um, best satisfy the retailers that are there and you know, say that obviously we’re trying to do something for them perspectively, but I mean, what is the factor of having some type of a surge of, you know, 50 cars, right, at any one point in time, if there are, so.

00:17:50,730	I mean, I guess I can look at it going that I think it’s a good gesture. I think Jim’s point about the timeline is, is it really something you can do and effectively make a difference because it’s, it’s a pretty short window in that regards.

00:18:05,300	However, you know, what jeopardy are we out of having some type of a surge. I, I think we need to do what we can to try and help. Um And we did look at, we talked about even the 3rd and Rosser surface lot and that just doesn’t work for free parking during the day. People pay a monthly fee, they have, you know.

00:18:21,500	It’s, it’s full, so. So, oh, go ahead, one more question from management perspective, I mean, what, uh, what challenges does that pose, uh, with regards to the situation of just monitoring it and for whatever reason there’s a surge that you’ve got.

00:18:40,130	Dial it back because I think obviously if it’s something that the parking Authority board decides to provide some type of relief, even if it’s for a short time, um, you know, is it some caveat that says it’ll be monitored and if there’s a need, um.

00:18:55,500	Go to that a little bit, yep, uh, Chair authority board members, Kyle, um, so yeah, I mean it would be just kind of playing it by ear at this point, uh, because I, you know. For the quantity of vehicles that would normally park on the street, um. That could potentially get tight, but It would just we would just have to monitor like on a daily basis, you know, and then if it becomes too big, if it becomes an issue, adjust I guess so um.

00:19:15,230	You know, as far as how to um. control the flow. I think that you know, administratively it might be cumbersome as far as trying to get um validation vouchers out there at this point in time. It might be more of just to open the gate.

00:19:34,570	Uh, you know, there’s risks, of course, with that too, but at the same time, um, quantity of Parker’s. We may only see, you know, 20 or 30 vehicles that that normally park on those streets at those times, uh, and then, um, the other part is just, you know, I guess kind of getting the word out and how to facilitate that part of it.

00:19:52,730	Jeremy, would it require, and if it does require additional manpower staffing, if you will, at that ramp for the next few weeks, do you have staff available that can step up and if we need to put more bodies in there, I guess I’ll defer to Corey on that as far as available time and how many.

00:20:09,200	Trips, I guess that they make over to that ramp on a daily basis. But right now we wouldn’t have any additional. the And that we You get Where’s OK. Or you might get overtime. I don’t expect that, uh, I mean, we just want to give an additional option for everybody.

00:20:52,600	I don’t know that we’ll pull every street parker onto the rooftop, but um. The other maybe some of the other things complicating it is some of the side streets they would normally park on are also closed to to parking, um, including at least halfway, you know, into the next, uh, on the east-west streets and um on Forest Street, uh, KFR is going

00:21:11,100	to be doing a food truck thing, so it’s gonna close that block as well. So it’s just, uh, there’s a lot of closures for different reasons downtown right now and not to get ahead of the agenda, but the food truck thing, is that going to take the place of the Thursday? I think that they’re kind of

00:21:26,170	workshopping that this year to see if they’re going to do it annually, but yeah, what sort of kind of be a new urban harvest time this year, they’re gonna do a few weeks of it, yeah, OK, Kyle.

00:21:39,370	Just one more comment and I think one of the things you have to be careful for too is that we set a precedence where we. Let’s say we open this up and then you shut it down and it seems a bit confusing to people.

00:21:52,170	It’s like, well, it was open last week, but it’s not open this week, you know, so, once again, I feel a little bit mixed on it, you know, just do you bear through it, uh, at the same point, do you provide something for those retailers and businesses that are there, but also understand the caveat that you began to set a precedence and it’s then how do you just like, well, we’re no longer gonna do that and then all of a

00:22:04,570	sudden you look uh pretty negative with regards to the um to the, you know, they did it for this, why can’t they do it for that and. Jeremy said we’ll have to play it by ear, figure it out maybe we can send DOT a bill.

00:22:19,930	They’re, they’re doing the project, so maybe the good news, Kyle, for this board is that we just give direction and they have to implement it so they have to figure it out, so. Other thoughts or questions on the Topic, what are your wishes? I think we should move ahead with it personally, but.

00:22:38,330	Some more Take that in the form of a motion. I, I would move that um that we allow, uh, parking, uh, during this time frame if we want to set a specific time to this, uh, this, um, trial, I guess, and leave the discretion to management. The time frame being the construction project, is there a second? Se.

00:23:08,100	OK, any further discussion? Anybody If not, call the roll, please sue. Josh, Kyle, yes, Jake, Todd. Jim, yes, that motion carries. Kate. What else do you have for the good of the order.

00:23:28,400	Yeah, and Jeremy, I’ll get you hooked up with Kyle at the engineering department who’s handling the project so you’ll get probably more frequent updates and timelines on where they’re at with the, uh, mill and overlay. Um, the other thing I wanted to mention is we, uh, we talked about this at the City commission on Tuesday night. Um, we have access now and I think we’ve mentioned it here too, access to location based software now um.

00:23:45,230	And I, I, I’ll I’ll give this to you at the end and you can kind of look at it a little bit. I pulled a report for the Radisson just to look at how that, you know, how they’ve been doing, you know, year over year, um, you can see spikes in their traffic where people are coming from, um, a lot of people coming from the

00:23:58,700	Delta terminal and going right to the Radisson, um, you know, going from the gallery to the Radisson, which is is interesting. So, um, partly we can use this, I think, to look at what’s happening in the existing ramps.

00:24:15,830	Maria is um essentially we’re going through and putting all the Points of interest within, uh, the downtown into the software. Um, so we’ll be able to see the ramps and be able to pull them out separately, we can look at, you know, traffic patterns, who’s going, where they’re coming from, um, which I think is going to be really interesting for you all.

00:24:30,230	On the uh looking ahead side, I think it’s gonna be very helpful for us as we’re looking at a potential new parking ramp as well. Um, and we can look at that lot as it is, we can, we can do a number of things, how people are.

00:24:44,170	We can also look at what roads are taking to get there, which may inform us a little bit onto entry and exit points of a, you know, new possible ramp, things like that, so, um, just wanted to let you know that it is available now. We can certainly pull any reports for you that you would like um to look at. Whether it’s the.

00:25:00,700	We’ll be able to see what that did also to our, you know, uh, 3rd Street folks as well, um, we’re also able to look back to 2016 so we can look at things like COVID recovery, um, you know, um.

00:25:18,430	Just in terms of foot traffic or Who’s coming to places now, what times of the day they’re going to places, um, so for us it it shouldn’t form a lot of really cool things for you all, um, and then looking ahead. Working on a new parking ramp and maybe goes back to 2016. Yeah so we could look at each year. Cell phone locations.

00:25:40,770	And you look at the Radisson and obviously, you know, when I looked at 3 years, year to date, you know, 3 years ago it was a huge spike, you know, they were up. 50%. Well, it’s because 2020 and 2021 were terrible. But there, you know, I think this year they’re up like 2% or something, you know, just kind of some steadier increases, I think that we’re seeing.

00:25:57,370	So to me it looks like it’s getting more normal from A year to year increase in foot traffic. So we’re able to pull a lot of cool things where they go could inform, you know, advertising things as well for you all or for businesses, um.

00:26:14,030	The possibilities are endless, so we probably want to pick a few things we want to get out of it and um utilize it that way, but. It’s pretty cool. We also see spike in events as well so we could look at the ramps and see. You know, I would think that would be very useful information.

00:26:29,500	I look at the elbow room when we were talking with the city commission on Tuesday and you can see the big spike from McQuid’s weekend and you see a big spike from. Um, New Year’s Eve and, and Saint Patrick’s Day and stuff. It’s it’s very cool information. So at your disposal, if you’d like us to pull any reports for you, please let us know. Thank you.

00:26:46,430	Any questions? Anything else, Kate, for Fair September 13th and 14th. I know it’s only July, but it’s really only have a couple more meetings until. All right, thank you. Anyone have anything else for the good of the order this morning? Um, if not, and if there’s no objection, we stand adjourned until August 8th. Thanks