All the men and Park District board meeting to order. Today is October 13, 2025. Uh, any additions or deletions to the agenda? Seeing none, we’ll move into the public communication from visitors. Looks like we got an open room tonight, uh, so second call open, uh, public communication from visitors. seeing none will close the public communication. First order of business is uh approval or corrections of the minutes from September 8th regular season meeting. where the board’s wishes I’ll make a motion to approve of September 8th, 2025 regular meeting minutes. I’ll check it We have a motion from Comm Frelich and a second from Comm Mutter to approve the September 8th regular meeting minutes. All those in favor say aye. I all those opposed? Same sign. Minutes are approved Uh, going down to our regular agenda, item number one. Consider approval of amending our current contract with KLJ to design synthetic fields. Director Higlin, Comm last month we approved to proceed with phase 2 of diamonds 11 and 12 at the Mann and Baseball Club was here. That will be 100% responsible as part of that, we were waiting for the um amendment from KLJ, the engineer for the civil design work. We received that in your packet. It’s in the amount of 89,500, which is right around 3.5%, which we were pretty confident that that was a very fair rate to be charged, so our recommendation is to move forward with KLJ. Again, we’ll be amending our current contract because of the timeline of the way it’s been tied together where we just completed it this past year. We’re just gonna to amend the contract, add this component on for diamonds 11 and 12. Thank you. Any questions for Director Higlin? I got one real quick question, um, as far as expenses, had, did they go up any from the last time we did this? You’re talking the engineering fees. No, they actually went down. because we did a lot of preplanning in advance. We knew we were going to do phase 2, just didn’t know we’re gonna do it in 206. We’re thinking 27 or 28, so a lot of the pre-design work was done as part of phase one project in preparation for this phase two. So that’s why the fees went down. Sure I moved to approve amending the KLJ A agreement in the amount of 89,500 for phase two to add, to adding synthetic turf fields, diamond 11 and 12. Second. we have a motion from, uh, Comm Mutter and a second from Comm Scott. Any other discussion? Hearing none, roll call vote, Commission Scott. Aye, Comm Frelick, I, Mister Mudder, I uh, motion passes Item number 2. Consider approval of proving a joint powers agreement with Sourcewell Cooperative Purchasing. Comm, in your packet, you can see that there’s legislative language regarding House Bill 1198 NDRPA and others testified to get this opportunity for park districts. um, Sourcewell’s been around a long time. There are some other uh cooperative purchase agreements that are out there. Um, this is the one that we are presenting to you tonight in order to proceed with using Sourcewell for cooperative purchasing, we would require this joint powers agreement that’s in your packet to be signed and approved by the board for us to be able to purchase from that. doesn’t mean that we’re gonna bypass local spending. It just gives us an opportunity for items that are not around our state that we can go through source well. They’ve already done the bid bidding for those requirements and then we can purchase directly through Sourcewell. um, for example, we were looking at buying a truck for 26, uh, park operations manager Fleck looked at Sourcewell, then also looked at our state procurement and it was in his best interest to go through state procurement, so basically what we’re trying to say is that we’re going to look at Sourcewell as an option, but we also will look at our local vendors to make sure we’re getting the best deal for our park district and then obviously being con conscious of regarding the fees that we’re trying to pay, but it’s a great deal, I think. A lot of hockey stuff is being purchased out of there, um, for things that we just don’t have in this state um, lighting and some of the other things we can look at, but we would need a motion if approved and agreeable to participate in a cooperative purchase agreement. Thanks, Cole. Any questions from the board? I got one and For, I don’t know why I’m thinking about this, but as far as warranty work that still goes through the companies even if we ordered through Sartswell. That is correct, yep. Sourcewell’s just a third party vendor that’s facilitating the contracts and then once we’re whatever vendor we select, um, then we can purchase directly with them and then our warranties directly with them. OK, thank you. Any other questions or comments? Uh, what are the board’s wishes? I would recommend the approval for the Mandan Park District to enter into a joint powers agreement with uh source Sourcewell Cooperative. uh, purchasing program. I’ll second motion from Comm Scott and a second from Kushner Freelich to uh approve a joint powers agreement with Sourcewell Cooperative purchasing, uh any other discussion Uh, hearing none, roll call vote. Comm Mutter, I, Comm Frelick, I, Comm Scott, I motion carries. At number 3, an update on the 2026, 2028 strategic plan. So we’re in the process of updating that as we speak, as you know, we have Portfolio meetings happen at the end of this month with each Comm and the respected manager in that portfolio. I emailed out the um strategic plan for 25 to 27 and again it’s always revolving so every year we’re updating, editing, making changes that we either weren’t able to accomplish or want things have changed. We want to pivot a little bit, so that’s been emailed to you. please review that please bring any ideas or concepts of thoughts that from a commissioner’s standpoint that maybe you’re hearing from the community. um, to our portfolio meetings we will build them into that process where goal is to have it somewhat done by December and then presented in January for a final approval, um, so we got about 3 months to get it completed, but we’ll have one portfolio meeting in October and then um November. staff will continue to fine tune it and update it. We probably have another meeting in December we’ll present it at this level. Allow any feedback from the commissioners, and then we’ll have it approved at our January board meeting. Thank you. Any questions for Comm Hicklin? or, uh, Director Aden OK, no action required, so we move on to item number 4. The authorization payment of monthly bills. to authorize payment of the monthly bills. Second we have a motion from Comm Frelike and a second from Comm Scott to authorize payment over our monthly bills. All those in favor state aye. Aye aye. I was opposed, same sign. Item 4 motion carries. Item 5. Comm Staff reports. Comm Higlin, none. or Director Higlin, we’re gonna get you up here sooner or later, huh? Attorney Ruff. Mr. Mutter I just want to congratulate the MAC program for, um, they have close to 300 kids in the bank program, and I think we gotta make sure we emphasize that how great that is for our community to have that program. Thanks. you, uh, Comm Frelich. I’ve got nothing. Mr. Scott Uh, just wanted to mention, uh, with the municipal golf course closed and maybe coming down to the final two months or so at Prairie West. I hope, uh, I just wanted to thank all of our staff out at the golf courses for a wonderful, uh, golf season. Um, the rounds were up and, uh, the golf courses were in gorgeous shape all year long and I just really appreciate, uh, the effort that all the staff, uh, take to take care of our golf courses. Thank you. uh, and for me, uh, starting Thursday, the state Boys’ High School soccer tournament. It’ll be hosted here in Mandan at our Star in sports complex. So, uh, if you want to go see some pretty good competitive soccer. Go check that out. Uh, Thursday, Friday, and Saturday. With that, we’ll go to a future meeting dates for Park Board Commissioners, all portfolio meetings will be at the Park admin office. There’s 2 on October 23rd. Parks portfolio at 7:30 a.m. The golf portfolio at noon. uh, October 24th, the community engagement portfolio will be at 8:30 a.m. on October 30th, administration portfolio will be at noon. Uh, our next Park Board Comm meeting will be November 10th, 2025, right here at City Hall. Uh that’s the end of our agenda, seeking a motion to Adjourn. Move to Adjourn Second of a motion from Comm Scott a second from Comm Mutter, to Adjourn all those in favor, said I, I.