00:00:13,570	August 5th, 2025. It is 5:30 p.m. and we are in the Bosch Frelich meeting room. Mandan City Hall, Mister Newbauer, could you please take the roll call, Commissioners Ron. Yes, roar. Here Schoberg, and Mayor Frelich here. At this time we will have Josh Axbig from the uh.

00:00:38,270	AARP to lead us in the Pledge of Allegiance, please stand. I pledge allegiance to the flag of the United States of America. And to the Republic for which it stands, one nation under God, indivisible with liberty and justice for all. Thank you, Josh. And at this time in conjunction with the AARP.

00:01:16,070	We would, uh, the city of Mandan is proclaiming August 14th. 2025. As which celebrates the 90th anniversary of the Social Security. Administration So again, we are proclaiming August 14, 2025, the 90th anniversary of Social Security. And at this time, uh, Jarek from our engineering department will give us a construction update. jerk Yes, thank you, thank you, Mayor Commissioners.

00:01:46,470	Um, I do have a Word document pulled up on the screen. I don’t know if it’ll. Show up here, um. I guess I’ll just, uh, just narrate this here. There we go, pull that up for everybody. Um. All right, uh, Memorial Highway.

00:02:11,030	We’ve been tracking about 7 projects, Memorial Highway, um, Folks, folks may have noticed in the Northside Temporary Road has been complete and traffic has been moved over completely to the temporary road. Um, that is to allow for removals on the south side.

00:02:25,470	Um, I should reiterate that it is a temporary road we’ve been hearing a lot of comments about that lately, asking questions about why it’s, why it’s wavy, why it’s, um, Why it looks the way it looks, and that is, um, to, uh, go up and down to meet access. To businesses at a grade that’s acceptable for access into businesses.

00:02:45,270	So that’s why it’s a little bit wavy, but it is a temporary solution in the final road will be concrete. Um, the storm sewer is complete from the bay to the highway, uh, near North Sky Pond, and the work on 21st is complete and um, Uh, and, and restoration can start to start to occur there.

00:03:06,070	Um, Storm sewer will begin on, on the east end of Memorial Highway and start working west. Uh, installation of water services have begun on the south side of the highway and the K K sanitary sanitary lift station is about 2/3 complete. We are just waiting for pumps and a control panel, and at that time, the lift station will be complete.

00:03:24,230	Um, for our water treatment plant, phase 3 optimization project. Oh. I am Let me Move my notes over here. Sorry about that. Um, Swanberg began form work on the new CO2 tanks lab and is completing concrete removal around the groundwater lift station for electrical work.

00:04:00,070	Um, for the Collins Avenue Reservoir, uh, structural fill, piping casements and leveling course for the newfound new tank Foundation is complete, um, the new tank Foundation slab placement is scheduled for 4:30 a.m. on August 7th, so that’s just in a couple of days here. For the 2025 reconstruction project around Monte Drive in the Lewis Lewis and Clark, uh, Elementary area.

00:04:20,370	Water main, uh, installation continues on Monty Drive. Concrete repairs and roadway reconstruction in the area around the elementary school are being prioritized to ensure that all construction activity is complete before school starts. Um, the contractor is still on track to complete installation of all water mains in 2025.

00:04:41,600	For the 2024 reconstruction project, there’s only one block of water mains, uh, water main remains to be replaced. Um, concrete repairs around Christ the King’s School are being prioritized so that work around the school is complete before, um, school, school starts.

00:05:02,430	Um, the contractor on this, on the 2024 project, the contractor does plan to request a time extension for the chips you’ll work to occur in 2026 instead of 2025, and that would just be to, um, mitigate the risk of the chip seal occurring too late in the year where it cools down and doesn’t, uh, isn’t as effective. And the last project that I have here for a an update is the rapid rectangular flash flashing Beacon Pro.

00:05:22,230	Um, the only remaining location is the custer location, um, concrete forms were placed today and we are using high early strength concrete, so we should be, we should uh expect First Street to be open again this week. Um, if you have any questions, I can try and answer them.

00:05:37,970	Otherwise, that’s what I have for an update. Any questions for Jarek? Jarek, I’d just like to remind people that The construction folks. On, um, The Majority of these projects have have lost. 3 weeks in a day to the weather. Yes, it’s been exceptionally wet. It’s had an effect on the timing of the project. Absolutely, yeah.

00:06:07,630	Um, everybody’s, uh, everybody’s doing their best to work around these, uh, the unexpected weather. Yep. Thank you. Anything else? Thank you, Jarek. Appreciate it. Uh, further announcement, uh, Chief Zeigler, we’ll talk about Grill with a cop. Chief, Mr. Mayor, Commissioners.

00:06:33,930	Uh, yeah, it’s that time of the year again, um, we do our, our annual growth the COP. Usually it’s the Thursday before school starts, um, so August 14th from 5:30 to 7:30 at Eagles Park, uh, come down, get, uh, free, free hot dogs, bratwurst, hamburgers, uh, get to meet the police department staff. We’re bringing a lot of our equipment down our side by side.

00:06:55,170	I know, uh, last year we had the canine demo. I’m hoping that, uh, Medve and, uh, Ken Oler Black will be doing another, uh, demo, uh, drones, our drone will be out there, a highway patrol is joining us this year. They’re gonna bring a couple of cars down and stuff, so it’s growing.

00:07:09,530	And uh I’d come down and meet the officers and, uh, eat some good food and have a good time and socialize. Again, she wears that out. It’s going to be at Eagles Park, August 14th from 5:30 to 7:30 and if, uh, all the previous years we’ve done this is an indicator, people will start showing up around

00:07:30,370	4:30. OK Look forward to it thank you. Now at this time. Something new for the commission. Um, we’re instituting the, uh, public comment section. So is there anyone here who would like to address the commission. Regarding issues outside of the public hearings tonight.

00:08:08,800	Again, is there anyone here that would like to address the commission? Third call for anyone that would like to address the commission. Hearing none, we will move on. And I’m looking for approval of the agenda. I’ll move to approve the agenda as presented. Second We have motion by Comm Schoberg, a second by Comm Rohr to approve the agenda.

00:08:37,600	Any further discussion, hearing none, roll call, Commissioner’s roar. Yes, Schoberg, yes, Hainan, Braun, yes, Mayor Frelich. Yes. Consider approval of the following board of City Commission meeting minutes, July 15th, 2025 regular meeting. I moved to approve the July 15, 2025 meeting minutes. Second Motion by Comm Brown, seconded by Comm Henon. Any further discussion? Hearing none, roll call, Messrs Schobog.

00:09:12,930	Has Roar Has Roar, Mayor Frelich, yes. July 29th, 2025 special meeting minutes. Make a motion to Sorry. But I moved to prove the July 29, 2025 special medium units. Second, Motion by Comm Brown, seconded by Comm Hendon. Any discussion Hearing none roll call, roar, yes, Schober, yes, Mayor Frelich, yes. We’ll move on to public hearing.

00:09:49,670	Consider a 10 year extension of the Mandan Renaissance zone program. Madison Yes, Mayor and Commissioners, uh, I have a short presentation to do before, um, anybody had new public comments. Alright, if you could show on screen. I’m so sorry. Yeah, I do it. All right. I’m just making it more difficult.

00:10:58,030	All right. OK, so. And then Renaissance zone, uh, program was established mandate in 2005, um, it’s a tool to help cities revitalize their communities. More so aimed in the downtown areas, and that’s by offering both state and local tax incentives for 5 years, both residents and business owners are provided with an incentive

00:11:23,070	to invest in the community. Uh, so far Mannon has completed 92 projects and over $30 million in private investment has been added, and on average, the cost of the property tax incentive for Renaissance projects is recouped within 2 years and 3 months after the property re-enters the tax roll.

00:11:45,030	And on the screen you can see this is our Renaissance zone boundary, uh, the Mandarin Renaissance zone consists of 37 physical. blocks along Main Street in the downtown area, including both commercial and residential properties.. 66 of those are half blocked because of federally exempted government owned buildings, so that reduces us to 34 blocks.

00:12:10,000	Um, and the state criteria for determining how many blocks, uh, community can have. It starts off by population of 5000, which 34 blocks and then after you can have a one additional block per 5000 people added to your community. So Amanda and Ken now have, um, up to 39 blocks.

00:12:38,000	All right And then in 2020, um, this chew block non-contiguous area was added, um, to the zone, uh, some of the properties are Farland properties, Faulkner Seed Metal Craft products welding, martial lumber manufactured homecourt, and XL Homes, um, in that time, the Renaissance zone committee did, uh, feel this was an area for a potential redevelopment and The Renaissance zone could

00:13:04,100	be a tool to help them. Uh, just a little side note, if there’s no activity or any desire by the majority of the property owners. For quite some time, we can move the island, um, approval from commerce, um, and the zone committee.

00:13:31,400	So the types of completed projects from 2005 to present, we’ve had 33 rehabilitation projects, 38 lease projects, 10 new construction projects for residential projects, 7 purchased with improvement projects and 3 leasehold improvement projects. Um, the most popular one by far is the commercial rehab projects and to be able to qualify.

00:13:54,730	Um, to get the full incentive that 5-year property tax incentive the applicant needs to reinvest at least 50%. Into the building’s value, um. Of the beginning value. The Gid assessed value of the building. Um, and 80% has to be minimum capital improvements. For example, would be a billings true value assessment would be 450,000.

00:14:21,100	The applicant would need to put it into, uh, with improvements $225,000. Property owner would still pay land, um, value and special assessments. The Renaissance program has encouraged private investment in the zone between 2005 and 2025, a total of 97 projects that have has been completed. Adding $30 million in documented private investment in the downtown and Main Street area.

00:14:47,600	And here is a little example of our most recent completed Renaissance Project and you all probably have seen this on 1121 East Main Street. Um, this was a rehab and lease project, um.

00:15:15,330	And It is Dakota customs as of now, uh, so the beginning assessed value of this building was $295,000 and As it’s completed, um, the actual private investment was to over $2 million was put into this building, so. Large investment, um, it retained the business, um, so it was a really good project. So completed renaissance projects between 2005 and present have resulted in 12 retained 25 expanded and 21 new businesses in our community.

00:15:41,600	Other community benefits is uh generate sales tax revenue, um, have new retained jobs and additional need products and services in our community. And I love data and analytics, um, this graph shows the yearly begin beginning and assessed value versus the new assessed value from 2005 to present.

00:16:06,070	Um, you can see in the orange bar graph is the new assessed value and the blue one is the beginning to assess value, so you can see that jump in. Those values. The value of getting assessments of projects from 2005 to present total to $9.

00:16:25,830	9 million and the value of new assessments on complete projects from 2005 to 2024, increased to a total of $28.6 million. So the average new assessed property value increased by approximately 109% from 205 to 2024. And again, on average, the cost of property tax incentive for a sun zone is recouped within 2 years and 3 months after the property re-enters the.

00:16:52,000	Tax rules So during the North Coast sixty-eighth Legislative Assembly, some adjustments were made in the Renaissance zone incentives, um, including Renaissance own extensions can be granted up to 10 years instead of the used to be the capped at 5. Uh, that is the recommendation that the manager on his own committee would like to update in our, um, development plan. There was other.

00:17:16,730	Changes, but with no recommendations from, from the sunzone committee, and that would have been to receive up to 8 taxable years of renaissance on benefits instead of the 5, but. We didn’t feel that was necessary at this time.

00:17:36,430	Um, future recommendations may include to opt to have two, islands and we talked about it, the old high school site with a top contender to become an island, um, that still hasn’t been made official and It can still be talked about after, um. The extension. be made. So the next steps, um, so our current plan will expire by the end of this month. Um, they’re in a sunzone committee is seeking that 10-year program extension.

00:18:04,030	Requirements before expiration from the state law is to provide a public hearing, which is tonight in approval of our resolution from the city commission and also get letters of support from other public entities the school board, which went about last night to the school board, um, for their

00:18:20,670	approval and. It was anonymous, yes. Next week is Park District. I will go before and then by the end of the month we’ll be county commission. Yeah, if you have any questions, um, please let me know. Pub can get more information at the steammannon.com/renaissance. Any questions for Madison? Cape.

00:18:44,700	Thank you, Madison. And at this time we will open the. Public hearing And if there’s anyone here who would want to comment on the renaissance zone. First call for public comment. Second call for public comment. The 3rd and final call for public comment. Hearing none the public hearing is closed.

00:19:19,270	Look for a motion commissioners. I moved to approve the application to renew the Renaissance zone program with an update. Of the development plan and also. To approve the resolution for the extension of the Renaissance zone in the city of Manan. With the tax exemptions and credits as provided for in the Renaissance Zone Act.

00:19:44,400	Second We have a motion by Comm Rohr seconded by Comm Schoberg. Any further discussion? Hearing none, roll call. Comm Braun, yes, roar, yes, Schoberg, yes, Hainan. Mayor Frelich. Yes, uh, Commissioners, if you could move down to new business. Item number one. Which is considered the Renaissance zone committee’s recommendation of a ten-year extension of Mandan’s.

00:20:12,070	Renaissance’s own program, Madison, do you have anything more to add nothing to add. Um, I can ask Attorney Oster if since they’re all the same motions under, um, all three that was acceptable just to do the first motion and no changes.

00:20:30,370	Yes, yes, since they’re all the same motion, um, we don’t need any further motions. OK, so we’ll move to ordinances. Nope, that was included as well in looking at the motions. So, um, All 3 items have been covered. It was the same motion for each of the items. OK. So with that we are there and Commissioners, uh, Madison.

00:20:54,800	Considering the Renaissance Zone committee’s recommendation for a 10-year extension. So, so how does that affect? How does that affect the 5 year 100%. I mean, is that now spread out to 10 years and there’s, there’s no.

00:21:18,900	Um, Mayor and Comm Braun, this would just the tenure is just specifically talking about, um, the program itself, not the incentive for the applicants, so we’re just if, if I don’t get an extension on the program. Renaissance zone is gone, um, the whole program, uh, the 5 years will stay in place for The incentive for all applicants. So it’s two different things, um. Yeah. Thank you. OK Moving on to the. Consent agenda.

00:21:56,000	Are there any items, commissioners you want removed from the consent agenda. negative. Hearing none, I would look for a motion to approve the consent agenda. Make a motion to approve the consent agenda as presented. Motion by Comm Henon is seconded by Comm Rohr. Any further discussion? Hearing none roll call. Commissioner’s roar. Schoberg. Hi Sean. Yes, Ron, yes, Mayor Freelich.

00:22:29,470	Yes We have no old business. We took care of new business on the Renaissance zone, so we’ll move to item number 2. Under new business, consider the Morton Mandan Public Library 2026 B budget. Barb. Good evening bear and fellow commissioners.

00:22:50,330	Um, I just kind of want you to recognize that MMPL is not just a library. Um, we have become a hub for learning, connections and community well-being. So the, I’m gonna also kind of do the 2024 Annual Report, um, but all of that is embedded within the 2026 proposed budget.

00:23:25,030	So in 2024, um, we just want, I want you to recognize that we, um, increased our visitors, um, by 5300 people. Um, coming in our doors, so we had over 40,000 people coming in, um, passport services increased 21% from 24 to or yeah, from 2023 to 2024.

00:23:51,400	Um, and our bookmobile services also has increased, increased, so we, um, saw a total of 17, or no, sorry, we, um, shoot, that’s in my way. Um, so we had 33 monthly stops with the bookmobile. We had 7,194 people coming on board, and we did 237 doorstep deliveries.

00:24:14,000	That means anybody who maybe if it is their homebound or if they’ve just, um, they don’t like winter, they don’t like driving, they can contact the library and we will hand deliver, um, book bags of books or materials for them to read. Oh in 2024, I’m sure you’ve met some of our dynamic people that we have in the library, and we had over 253 programs that were presented and we had 9470 people attending.

00:24:46,000	Um, that’s a mix of kids programs, teens, adults, and family. We also have 39,950 e-material checkout. So that’s ebooks, e-audiobooks, and even emagazines, um, we had computer usage 2,696 minutes, I believe that is what it goes by, um, and we had 822 new borrowers coming into the library.

00:25:19,130	Also in 2024 was kind of our big um year of starting some of our strategic plan agenda ideas, and so, um, one of our focuses was on communication. Um, we wanted to look at ways that we can market new materials, services, and activities, um, expand marketing avenues, incorporate open and closed signs from several locations and then add Mort Man and Public Library identifier on the park side,

00:25:44,330	which that. part we have not done except we have our two digital signs. Um, we have really looked at ways that we can highlight displays in our, I call them trophy cases still.

00:26:03,600	Um, we had different pop-up websites through like our summer reading program last year on space and then also with um the holidays. We also tried to do as many visits to Studio 71 as we possibly could.

00:26:25,330	Another area that we were looking at was our collections, um, in 2023, we kind of halted a little bit of what we were ordering because, um, nobody really, there’s nothing written down in our collections as far as who is ordering what, um, how much we have of certain items and we just needed to get a better handle on it, so we went with a program called Collection HQ and they give us updates all of the time about how different areas of our collection. is looking.

00:26:44,600	So for instance, um, we have one that is just called Dead on arrival. So these are new books that have been into entered into our library within a year’s time, um. For instance, we had 55% of them were went out on at least more than one circulation.

00:27:03,800	We had 25% of them that never went, never left the shelves, and so our goal is to dig into those kinds of things and find out why are those materials not leaving? Is it stuff that is not interesting to our patrons, um, is.

00:27:24,070	Whatever it might be, and so then we’ll help us do a better job of purchasing materials. Um, that also tells us books that are grubby and so we literally go through and on our grubby list, we can pull up the books that are dirty, the pages are torn. Anything they we might have missed, and those are items that have probably been checked out at least 50 times or more.

00:27:43,470	Um, so that has been a really, really good thing. It’s caused us to focus in and we’ve created now um different collection, um, our departments, so somebody, a group of people is ordering just adult materials, others is ordering for juniors and the bookmobile and YA and the others focused on easy picture

00:28:04,670	books. We also decided to make ease of our for our patrons that we’ve moved our movies. It used to be on the way west end of the library. We’ve now moved it up on the back side of the cirque area, um, huge hit. They’re going like being or game busters.

00:28:22,800	Uh, we created some genre spotlights for just adults because they like some genre identification, so we did that. And then of course we have some pretty creative bookmobile people who decided they needed to spooktacular the high highlight shelves on the bookmobile. Um, building and grounds, um.

00:28:48,930	We have been adapt adopting kind of a plant planter concept, so we’re asking community members to come in and help us decorate these planters, um, all seasons. Uh, we used to just do it in this for the summer with the flowers, but now we’re starting to do it, um, in the fall, in the winter as well. Um, that too has been a big hit.

00:29:06,000	We’ve done some land landscaping, as you can tell outside, um, that was huge, and then we’ve also drawn some interest. into our, our entrance to the library. People couldn’t find where the front door is, which is amazing to me, but now they can. We also added an igloo on the loft.

00:29:23,070	You’ll have to come and check that out. Next, um, one of our other goals was community and so we wanna, um, just kind of make sure that MMP MMPL’s interactions are visible and tangible.

00:29:46,100	We wrote a grant and we were able to get furniture for outside on our patio, uh, we see that busy all of the time, and it can be yes for the concerts, but it is during lunch hour, all of that kind of thing. Our grant was called Fresh Faces, New Spaces, so we wanted the outside to match with the inside of the. library looks like.

00:30:02,530	We also added, changed a little bit in the teen zone, and we have now seen more teens coming in, um, especially playing on our gaming table, so if anybody’s interested in that. Check it out. Um, services we have expanded, so, um, bookmobile has done a couple of really cool things.

00:30:22,970	They have always read to Head Start out in New Salem, but now they have started adding some story and craft kits for teachers in Glen Allen. So it was K1 and 2 teachers, they would find, create some themes. They would ask the teachers if they wanted them. They would supply them with books, materials, everything they needed to teach that theme. Huge hit.

00:30:40,530	I think they’re going to now move it into Hebron. Um, staffing, um, one of the goals was that we have people attending more, attending different um conferences and so I was able to go to the ALA conference in San Diego, um, and it was a really good educational moment. So, um, very beneficial.

00:31:07,730	We’ve also had people attending our regional and technology conferences that are happening as well as state. Uh, the next thing we also wanted to make sure that we’re having regular professional development. So these are just two examples of what we’ve done. We typically have 4 a year. And now moving on. To 2026.

00:31:36,530	We have 4 goals that we are using for 2026. Um, number one is that we just want to make sure that we’re doing good for the residents. We want to promote community well-being through learning opportunities and connection, and we want to continue to be that home away from home for all people.

00:31:53,670	Goal 2 is we want to do smart budgeting. That’s using county and city funding wisely. Um, we’re gonna be cutting costs where we possibly can and we’re going to invest in what matters most, and that of course is not just up to us, it’s up to our board. It is up to our patrons.

00:32:18,230	Our next goal number 3 is to do some self-generated growth, um, about a month ago, I asked anybody who is interested in looking at ways that we can increase revenue without relying just on the city and the county, um, but also making sure that we were not taxing ourselves, um, we came up with some really good ideas, so we’re gonna be continuing to

00:32:37,500	pursue them, um, explore other funding sources. diverse revenue streams and identify paid services that are valuable to patrons. Um, I’ll be sharing some of those ideas in a little bit. Our next one is called Action, um, and we want to create a smart, future-focused budget.

00:32:58,800	So again, we’re looking at as we’re developing this, we’re really looking at what we can do with our strategic plan all the way up to 2029. Um, making sure that we’re reflecting on what we need now, but also preparing for tomorrow and then also making sure we’re fitting our mission of building an inclusive community.

00:33:21,800	So our sources of revenue, um, roughly the city of Mandan contributes about 72.5%. So I guess we are asking that um in total that they contribute, the city contributes $760,221 about 23,200 is going to come from the North Dakota State Library, a state grant.

00:33:51,230	Um, we are catching up Morton County for some reason has been um behind the um a little bit, so we’re finally getting there and they’re going to be contributing about $270,912 plus the state grant of 14,438. So our total governmental funding would be 1 $1,45 or 45 $571.

00:34:23,670	So when coming into our revenue, these are the areas that we really need to focus on, um, in all of these components we have seen our services just in the 1st 7 months of 2025 increase.

00:34:48,370	So we were going by that and we are projecting, um, our revenue changes would be like this, um, we are going to be starting to charge for large quantity printing, um, it amazes me how many times we’ve had. People coming in and wanting 50 copies, 70 copies, 250 copies. We’re kind of like the UPS store in Mandan, I guess. So we’re going to be charging 25 cents. Um, normally, we charge 20 cents a page.

00:35:08,000	Uh, we’re also gonna be doing, um, our printed photos for passports, but also for um for carrying, um, and anything else that they might need a passport sized photo is going to go from $15 to $18. That has never changed since we’ve started doing passports. Um, we’re also going to offer a new um digital photo services.

00:35:31,170	So if you are renewing your passport, you can come to us, just get a picture. We’ll digitally send it to you, and that’s $10. Uh, we’re looking at doing some mailing services, for instance, if, um, we have a lot of people asking us about this. So we can provide an envelope and a stamp and charge them $1.

00:35:51,370	25 and manila envelope. So these are just little ways that we’re thinking that can help patrons. We’ve had a lot of people lately even asking for file folders, you know, so, um, why not? Our miscellaneous revenue sources, um, again, I know every year I’ve talked about our meeting room rentals, and I really did jump it up this time.

00:36:14,200	It is truly a focus that we’re going to be working on. Um, we have increased our, um, room rentals by adding a setup and reset fee, our custodians are doing all of that and so roughly depending upon the hours are um the time frame that they’re renting the rooms.

00:36:35,200	It would increase by either $50 to 75, um, for businesses and individuals and for nonprofits and other government agencies, not the city and the county, it would be $20 to $40.

00:36:59,100	We are also offering technology assistance, um, so if they need help, um, with that or want to borrow a lot of our equipment, that would be $30. Some ideas that we have to make sure we are increasing this is to kind of create some loft experiences during the holidays and during the summer music concerts. It is again a spectacular spectacular view up there, and we need to really focus on that.

00:37:21,470	Um, we’re looking at sponsorships for a specific programs or for library initiatives, and we’re even looking into the Amazon Wish List for helping with our program supplies and materials. All in all, um, when you add these 3 revenue sources, it brings us to 1,207 $120,000. Our expenses.

00:37:51,400	Again, we’re going to really try to trim where we can and invest where it matters, um, so staff is huge. Um, we plan on only, um, If we have somebody retire, that’s the only way that we’re gonna, at this point in time, look at hiring anybody new.

00:38:12,200	Um, we might move somebody from a 29 um position ours to a 30 to 35 hours. That would be the only Increase as far as staffing. Um, the other key theme was that extra pay period, really struggled with that, not going to lie. Next, with our professional services, um, we are, we just increased by 3.

00:38:45,770	1%, so that would be auditing, that would be accounting, um, also CDL and we’ve had a couple of libraries leave the Central Dakota Library Network. So that would be encompassing Bismarck through New Salem through Hebron, uh, all of those area libraries, and so we’ve had in New Salem leave and um light of Christ Schools has also left.

00:39:07,170	But we’ve added a new one in Halliday. Uh, we increased technology support a little bit as well. Um, for insurance, we saw a 7.2% increase for building insurance and an increase of, for gas, electricity and phones of 6.28%.

00:39:41,330	Library materials, you’ll actually see that we are decreasing, um, the only area that we are probably adding is in the electronic resource area, and that is just because we’re really trying to um boost up our resources that people can have, such as newsbank, they can access the Bismarck Tribune online, um, see pictures, the full thing, um, and they can do that throughout the whole county for free.

00:40:03,200	Um, so we are looking at decreasing our spending overall by about 13,000, um, partly because there are a lot of grants that we can write for kid books um for adult books, so we’re, we feel very comfortable with that. Our collection HQ also makes sure that we’re ordering good stuff that our patrons need and want.

00:40:27,330	Um, programs, you’ll also see that we have decreased that by about 45% from before, um, our friends at the library have um decided that they would be willing to totally fund teen and adult programs for 2026.

00:40:52,270	Again, we have, it’s pretty easy for us to look for grants and donations and stuff for children and for those summer reading programs. Supplies and materials, the only thing that we kind of increased was our post our passport services. Um, We bumped that up to 3000, as you can see, we’re already at 70, 1700, sorry. Um, so we felt it was more, it was better to do that. We also decreased a little bit with office supplies.

00:41:20,070	Overall, our budget stayed the same. Um, are decreases for our repairs and maintenance went down about $2500. You will notice a little bit later on, um, oops, I’m sorry, we had a decrease in building repairs and maintenance, about 24%.

00:41:44,770	So, um, we, we feel like everything is running smoothly and we shouldn’t have to worry too much about any major things. Last but not least, um, we will continue to move over, um, our budget into capital outlay, so this year we had, um, a little bit more for um office equipment, so we’re going to focus on public services computers.

00:42:09,970	Hopefully, then next year we will not have to do that. Um, we will be on board, but yet we still have some set aside in case we need to, um, with our bookmobile will still transfer that money over and for our building fund.

00:42:25,230	Again, we don’t see any need for a huge, um, Things repair bills this um 94,000 was with the upper roof that we had done last year. And that whoops is what I have any questions? Any questions for Bark? May and Burr, uh, just on your total count of people at the door, I think you put it as, are you including all the, all the

00:42:55,770	events you do in the park and stuff and capturing the, the accounts of those people as we possibly can. We literally, if they come through the hallway there, we count them as ours, so, yeah. Very good. Thank you. yep.

00:43:25,500	Any other questions for Barb? Commissioners, what are your wishes? A move to approve the Morton Mandan Public Library 2026 budget is recommended by the library board of trustees. Second, motioned by Comm Schoberg, seconded by Comm Rohr. Any further discussion? During non roll call, please Schoberg Roar please Schoberg please Schoberg Roar please Schoberg please Schoberg Roar. Mayor Frelich please Mayor. Yes. Thank you, Barb. Thank you to the uh.

00:43:49,000	Board of trustees. And um You’ve done a nice job over there. We work really hard and we really like what we’re doing. So it, it makes a difference. Thank you guys. Next item under new business, considered the Mandan Airport Authority 2026 budget. Lindsay, Hi, good evening, Mayor Commissioners.

00:44:21,600	Here while I pull this up. I’m asking this evening for your consideration and approving the airport’s 2026 budget. I have a short presentation for you.

00:44:52,200	Um, just like to give you a few statistics on the airport every year, um, right now we have a 100-based aircraft, uh, 5 airport owned tea hangers that are at capacity with a waiting list of about 13 people. Uh, one airport owned community hangar that’s nearly full, but I do like to keep a few spots open for transient aircraft. Uh, 16 privately owned hangars that bring us land lease income.

00:45:13,930	A full-time aviation maintenance facility, uh, egg sprayer operation on site, they spray, uh, approximately 80,000 acres per season. An aviation medical examiner on site, uh, several flight instructors on site, North Dakota Civil Air Patrol headquarters, um, at Mandanw Airport with a fleet of 3 Cessnas. And, um, one federal a federal agency aircraft on site at the airport.

00:45:40,130	Uh, certified flight simulator and an aerial surveyor on site as well. There’s an average of 60 operations per day, um, approximately 200 additional operations in the month of July just from Oshkosh traffic, and I did have a, a short video here of our flying, just some highlights from our flying, but the video didn’t really jive when I sent it over to the city,

00:46:02,030	so I’m sorry about that, but there this year we had 1750 people approximately attend our annual planes and pancakes, um, event and uh if you’re out there, it was a really windy, it was really 20 years, so, um, it wasn’t quite as good as 2024.

00:46:21,930	We had a little over 2000 in 2024, but it was extremely windy this year, but they did still come for breakfast and it was still a successful event. Uh, the services we offer, uh, snacks, drinks, and ice cream for uh pilots, a full kitchen, a picnic area. Hanger and tie downs, jetty and Hunter Lola, uh, there’s two pilot lounges of flight planning room, a sleep room.

00:46:44,870	Uh, men’s and women’s showers and two courtesy cars to get to town. Our revenue, um. We have, we sell, uh, fuel at the airport, so jet fuel and A gas, um, after the cost of that, uh, in 2024, we brought in $92,575 in fuel sales.

00:47:16,200	R 5 tea hangers and unit 40 are community hangar, uh, brought in 230, a little over 232,000. And they said that’s also in 2024. And land leases for the 16 private and commercial businesses out at the airport brought in 24,400.

00:47:37,770	Um, the developments that we did this year, uh, we had quite a bit of movement this year and finally some old projects that we’ve been talking about in here, uh, to you folks for several years, and it’s good to see we had, we had quite a bit of movement on those. Um, as you know, we bought a new airport terminal in 2024 or I’m sorry, April of 2025.

00:47:52,570	And uh our old terminal is there on the left. Our new terminal on the right, and, um, so this year we did quite a bit of improvements to the new building, out of the ADA ramp on the front, uh, finished out the men’s and women’s showers that were, um, roughed in but never finished in the building

00:48:09,730	and did some improvements to the kitchen and out of the sleeping room, things like that. Um, this is a, this is a pilot’s view when you first walk into the airport terminal. It’s it’s absolutely beautiful.

00:48:28,900	Um, the kitchen area for the pilots, uh, we, we call it the Cle prop malt shop. They come in and they can uh have ice cream with their families, they can, uh, make malts and shakes and um just enjoy the atmosphere there.

00:48:46,870	We have a vintage pinball machine for them to play, and they can purchase snacks from the airport and just uh hang out and relax while they’re their flight planning or spending the night. Um, I don’t, uh, if you saw our old boardroom in our old terminal, it’s seated about half the capacity as, as we do now. So, um, we have a really nice and high tech, uh, boardroom that we can have our board meetings in now.

00:49:08,830	Um, another project that we’re, uh, starting on the 18th of this month is the Runway 13 and 31 concrete maintenance project. There’s quite a bit of small repair that needs to happen out there some old repairs that are now failing, um, and, uh, joint crack ceiling and things like that are going to be removed

00:49:29,130	and replaced. As you can see in these pictures, um, here’s some of the, the damages that will be repaired by, um, it’ll be August 18th through September. that the main runway will be closed.

00:49:47,330	Our grass strip will be open almost the majority of the time so we can still, uh, have people landing. And uh included in that project we’ll get all new lines painted on the runway, which these are 1212 year old lines. So we’ll have nice fresh new paint on the runway. Included in this project is the asphalt crack ceiling.

00:50:07,630	So from Highway 6 all the way to the concrete threshold of the runway and everything in between that’s asphalt. Will be a crack sealed. And again, that project starts August 18th through September 12th. So, uh, the wetland modification project has, has been on, on the radar since 2019.

00:50:29,500	We started, uh, trying to come up with A solution for this, um, a really long time ago, and it’s been a struggle and a battle, and um it’s good to see we’ve finally got some traction and some movement on this, but this is a, a view of our wetland, the FAA determined, I believe, in 2019 that it was a, a wildlife attractant, a wildlife hazard.

00:50:48,330	We have uh quite a bit of um. Ducks, geese, pheasants, and even cranes that, uh. decide to make the Mandan Airport their home and uh birds and airplanes just don’t mix, so we needed to mitigate that wetland. Um, another aerial view of that and um.

00:51:12,270	Uh, this is right along Highway 6 there that’s kind of facing north, northwest. So you can see it’s right next to the highway. Here is a view of the plans.

00:51:31,530	This would be um north to the top there, so you can see our 5 T hangers there on the bottom of the page, right to the north of it, that delineated area is our, our wetland area and the pink inside it, um, that represents all the drainage tile that was installed. Um, and a little bit to the north of that drainage tile is, uh, the lift station that was installed.

00:51:54,430	Not only does this mitigate the wetland that we have, but it gives us more developable space out at the airport, so, um, we, we do have those 13 people on a waiting list, we would like to build another tea hanger, um. When the funds are available to do that, cost of steel is pretty high still right now, so, um, But we, we do have it on the airport layout plan.

00:52:08,370	Anything you see in pink on this picture is um. What we’d like the airport to look like, uh, the hash marked buildings are the ones that are already there.

00:52:22,070	So as you can see once the wetland is gone, we do have room to build 3 more tea hangers. So as of, I took these pictures 2 weeks ago. So, um, as of now we do have all the controls and the electronics installed for the lift station, as you can see kind of in the background there, it was pumping water that day.

00:52:41,870	It was really pump. It was after we got that 3 inches, so it was really pumping water that day. Now the water. Isn’t being held on to the airport.

00:53:00,570	It is pumped into the DOT right of way, goes under a culvert in the highway out to the west of Highway 6 and then follows its natural, um, flow through USDA property. Um, there’s a, a photo of the lift station that was installed and again in the back you can see it’s, it’s pumping and doing its job. So, uh, any questions about 2025 and what we’ve done so far.

00:53:26,800	2026 projects coming up and what we’d like to do next year, um, the apron access road and parking lots ill and overlay design. This is just the design, this is not the project itself, um, as you can see, the asphalt all the way from the Highway 6.

00:53:46,100	Up until the concrete runway, they’ve, it’s seen better days and um we’d like to do a melon overlay on, on that asphalt and just get it, um. Looking better so that it lasts so that it lasts another. 30 years. Um, we’d like to construct a new airport sign.

00:54:04,730	It’s, um, after working the budget, I really feel like we, we do have money in the budget this year to give ourselves a sign that we can be proud of, uh, the sign that we have right now is great, but It’s really not, um, Representative of, um, the airport that I think that we have, we, you know, we have the biggest general aviation

00:54:22,870	airport between Minneapolis and Seattle, and I really think that A great sign out at the road, um, would, would really do some good for the airport. This isn’t the the sign itself. This is kind of just a mockup of, of an example that I put together.

00:54:45,230	Um, in 2026, I’d also like to purchase, uh, at least 100 horsepower, snow removal tractor, um, and grass mowing tractor. The KCX 60 that I currently use is almost 20 years old.

00:55:04,400	Um, it has been experiencing more and more maintenance issues and in the last two years, I’ve had to put approximately $4000 into it in repairs, and it currently has no air conditioning, and I pulled it out of the shop yesterday and it started, um, spraying antifreeze out of it. So now there’s, there’s something else going wrong with it. So, um, It, the tractor has definitely, definitely see it’s it’s ears.

00:55:23,130	Um, uh, another project that’s been on the CIP for several years and we just haven’t had the funds to do it, but I believe we do in 26 is um the Tee hanger 2 through 5 maintenance. I did not include Teahanger one on this because Thanger One was built in 2019 and it’s in very good shape.

00:55:39,270	It doesn’t, it doesn’t, it really doesn’t have any damage to it at all. Um, I’d like to have a company come in and do an inspection of the limiters, um, examine the motors, the belts, the pulley keys, the hinges, and the cables, um, there’s presence of crinkled tin and I’d really like them to

00:55:56,730	identify the damaged and sunken or raised aprons as well, and we can, we can fix those up. Um, the big project that, that, um, the board and myself really would love to pull the trigger on is, um, we’re proposing a 12,000 gallon 100 low lead self-serve upgrade and a new 12,000 gallon jet A Self-serve.

00:56:21,800	Um, currently we have a 2000 gallon Hunter low lead self-serve that I move fuel from the fuel farm out at the highway in 850 gallon trips. So, um, Aircraft fueling would be on the air side and fuel delivery from the trucks would be on the roadside.

00:56:42,270	This would eliminate semis coming out onto the active and um. Rolling their heavy equipment over our asphalt on the active side as well. Um, this would also eliminate the time it takes for me to transfer fuel from the fuel farm to this tank. Um Potentially it could eliminate um 3 fuel trucks.

00:57:03,670	Um, if I’m not moving fuel from the fuel farm, we really don’t have the need for fuel trucks and the maintenance that is required that goes into them. It would also eliminate the need for me to be called out for Jet A fills if uh helicopter or a turbine engine or a jet comes to the airport right now and I’m at home.

00:57:21,700	I’m going out to the airport to fuel them because I’m The only one on site that can do that. Um, and it would also potentially eliminate the need for the fuel farm out at the road, which some might feel is eyesore. So it would really be a, you know, a standalone system.

00:57:45,270	Uh, funding for this fuel system is fully dependent on North Dakota aeronautics Commission participation, um, they’ve expressed interest in this, and they have extra prairie dog funding that they’re motivated to distribute because airports like Grand Forks International Airport and the Bismarck Airport received a large federal grant this year, so it did free up a lot of the

00:58:04,500	prairie dog funding that North Dakota Aeronautics has to distribute to the littler guys like us, so they’re, they’re very motivated and helping us with this project. Typically, it would be a 50/50 split with this state agency. And determinations for this would be made in early 26.

00:58:29,970	Um Additionally, I’ve given the airport narrative to to Comm Schoberg. I think he had distributed those to the Mayor and commissioners, um, and this is a great breakdown of what we as an airport contribute to the economy, both locally and statewide. It was put together by myself for the 2025 economic impact of aviation.

00:58:51,270	Uh, for the North Dakota Aeronautics Commission. And I hope you have, uh, you all have a chance to read that. And uh finally and quickly I’d like to read some of the notes and reviews that we got just in July from some of our patrons that, that stopped out at the airport.

00:59:11,070	Some of them leave me handwritten notes and some of them left me some Google reviews and um. Lindsey, thank you so much for the hospitality and for running such a great FBO. It was great to meet you and we’re grateful to use the sleep room, lounge, and crew car. Have a great day. For your car facility and outstanding municipal airport.

00:59:30,200	Thank you for a wonderful stay. The FBO, the car, the sleep room, the shower, priceless. I’ll be back for sure, Mike Z. Um, Lindsay, once again, thank you again for the overnight loan of your courtesy car on July 9th. We just returned to Oregon yesterday after our cross-country trip from the West Coast to Illinois and back.

00:59:49,930	Along the way, we were lucky enough to dodge quite a few thunderstorms. I also wanted to let you know that all the FBOs we visited during our trip, Mandan stood out as by far the best. Your hospitality truly made a difference.

01:00:08,670	Another, we just finished a cross country round trip from the West Coast to the Midwest in our diamond DA40. Mandan was easily the best FBO we visited along the way, the staff was welcoming, welcoming amenities were top notch, and the self-serve fuel was both convenient and competitively priced.

01:00:27,000	We’ve also never visited an FBO that provides ice cream in their snack room. I highly recommend a stop at to any pilot passing through. Another I fly here several times a year, good self-serve fuel prices, nice air conditioned pilot lounge, a great section of snacks, including ice cream, simple, clean, low cost, a GA dream, a courtesy car too, the gas here was cheaper, has cheaper self-serve gas compared to

01:00:52,530	Montana and Wisconsin stops. And finally, we were exhausted and Mandan was the oasis we needed. We were unable to feel we were able to fuel up and have a meal in their full kitchen, shower, and have a little ice cream. The best of all, we got some much-needed and restful sleep.

01:01:12,330	The staff there were incredibly friendly and helpful. One of my favorite FBOs we’ve stopped at during our trips between Washington and Florida and our Cessna 172. It’s incredibly nice and comfortable. So, um I really Thank this commission for, um, you know, their support and uh helping us.

01:01:33,530	get into the new terminal last year, and I think it’s really making a difference for the transient folks and for um local pilots that are frequenting our airport. So if you have any questions for me? Lindsay, how many gallons of uh jet A and Avgas do you sell? One moment here. Believe I had that I believe it’s around 90,000 gallons a year in A gas.

01:02:12,030	Let’s see. Around 80,000 gallons a year in a gas and around 13,000 gallons a year in edda. Just one other question, when these, the, the people and it’s great that they wrote you these notes. That’s a huge compliment to you, um.

01:02:44,070	So how does the the airport when you get a A couple flying from Going back to Oregon from Illinois. How does the airport make money outside of the fuel cells. Well, we can, we also do transient hangar on their aircraft too, so if they’d like, if they don’t want to leave their airplane out on the tie downs, then, um, we store the airplane in the hangar for them

01:03:02,200	as well. And if not, they not they tie down. And is there a charge for that? There’s no tie down fee. Typically at general aviation airports, there is no tie down fee. Any other questions for Lindsay? If I may, mayor and fellow commissioners, I’d just like to make uh a comment, um.

01:03:32,170	Lindsey does everything out there by herself almost. That’s a huge undertaking for one individual. Um, I think Mark will appreciate that and agree. Um We are, are exploring an option to, to, uh, get a part-time person to take some of the load off of Lindsay so she can focus on. More administrative.

01:03:55,630	Functions However, uh, at this point, she does everything. From weed whacking to, to, uh, Uh, preparing, uh, budgets and, um, construction improvement, uh. Work bidding.

01:04:29,730	Project, um Specifications with the help of our engineer, um, But this, this young lady here needs a hearty pack on the pat on the back for everything she does for the city. Um You know The Upper Midwest is sometimes deemed a flyover zone. From east to west. But as you’ve heard already, Um No more. Because people want to come here to our airport. And come to our community.

01:04:58,070	And that’s because of the lady standing before you. So Lindsay, thank you very much and I thank Mike will agree you had the portfolio before I got it. That, uh, she works her tail feathers off so thank you, thank you Comm. Thank you. I thought I’d ask for your approval. Oh, I’m sorry. Go ahead, go ahead.

01:05:15,670	Questions. Um I’m going back about a year ago when I just uh started here. There was a comment about different levels of aircraft from what I remember, if we hit a certain level, we were a different tier of airport and um, so once, once we hit a 100 based aircraft that qualified us for

01:05:40,800	an extra $100,000 in federal funding under the bill funding, that’s the bipartisan infrastructure law. That was a 5 year grant. And unfortunately that is um done so we kind of we we teetered at 99 aircraft that whole time.

01:06:04,270	And now that we’ve hit our goal, that that particular grant is um come to an end. So, unfortunately, We missed that opportunity by one airplane. The only other question I had then was, how do How do you market to people that are traveling, so they know you have these amenities and you know the uh these great amenities like how do, how do you get the word to Pilots So

01:06:28,800	as a pilot, um. We use several different online, there’s um 4 flight and uh Global A and ANav and every pilot has kind of their favorite.

01:06:49,130	There’s Garmin, and so what I do is I, I have a checklist of all these websites that I go on and update our information on them. And a lot of these websites pull, um, the information about our amenities and what we offer rate off of the FAA website, and I have to report that to the FAA once a year and update that with them.

01:07:03,530	So some of these sites I don’t even have to do anything because they pull it directly from FAA information that I update once a year, and some of them I do have to go on and update things on them every once in a while, but I, I actually have a flow chart of, of these websites that anytime anything changes, I will go on there and update them, but

01:07:21,930	every pilot has their preference of, of what, uh, navigation site, they like to use when they’re flight planning. I, I like Aav. I know Mark likes 4 flight. So, but I do go on those sites and update, um, the amenities and what we offer on each one of those sites. Thank you.

01:07:43,670	I think it’s also important to note that that both, uh. The chair of our airport authority Mark and, and Lindsay are, are currently pilots. So they walked the walk and they talk the talk both. Thank you. Thank you. OK.

01:08:12,600	Commissioners, what are your wishes? I moved to approve the Manan Airport Authority 2026 budget as recommended by the airport Authority Board. Second When motioned by Comm Hendon a second by Comm Schoberg. A further discussion. Hearing none, roll call, Comm Hanshaw, Bronn, yes, Roar Schoberg, Mayor Frelich. Yes, but Lindsey, thank you for your presentation and thank you to the Mandan Airport Authority. Thank you, ma’am. Thank you, Commissioners.

01:08:37,400	Let’s move on to item number 4 in the new business. Consider a change order one for the Collins Avenue Reservoir project, Jarek, Commissioners, good evening. Um, for you today, we have change order one on our Collins Avenue reservoir project.

01:09:05,900	This change order is related to unexpected conditions encountered by the contractor on the site during the removals. Um, at the, uh, at the reservoir location, um, the contractor encountered, uh, abandoned reinforced concrete foundations of old reservoirs that were unexpected. Um Uh, Dean tanks, uh, kept track of time and materials associated with the, um, costs. Um, for the removal, disposal, demolition of that foundation.

01:09:34,530	And the uh. We had our consultant kind of review those costs and the times associated with that unexpected, um, work and uh Dean Tanks is requesting 9 days of additional contract time and $135,000. To, um, account for that. Um On the $6 million project, this accounts for about 2.

01:10:01,270	3% of the overall project cost, um, during our project estimate. Um, we had accounted for 10% of contingencies, so this is within the contingencies, um, that we plan for the project and we do expect the State Water Commission to participate at the 27% cost share reimbursement for this additional work.

01:10:24,670	Um, it’s our recommendation to approve the change order as presented, but I can try to answer any questions, and Tyler Fody from AD2S is also here, and he’d be able to answer your questions as well. Any questions for Jarek? Jake Uh, Mar Commissioners, uh.

01:10:44,330	I’m, I’m not an engineer, but, but when they’re preparing for something like this, isn’t there some kind of ground surface radar or or previous plans that have been looked at to. Say, well, we’ve got these structures. Let’s, let’s look deeper into this. So we, we did review the, um, old. Uh Structures on site and it was um. Miscommunicated or the removals were misinterpreted.

01:11:11,270	The the intent or the impression was that all of the structure and substructure had been removed for those old, um, reservoirs, but the substructure just was just abandoned in place and buried, but So, um, we don’t do any ground penetrating radar surveys, um, we usually just do surface level surveys along

01:11:29,470	with um utility locates and stuff like that, and we did not encounter it during the preliminary design phase. So, so is, is this, is this common? um. Because it was an oversight. Now, now we have to cover down on this.

01:11:51,800	Um, Mayor Comm, I, I would say, um, An oversight in the sense that the, the impression we did check in on it and the impression that we got was that the substructures were removed and we didn’t dive deeper than that. So Pretty hefty mistake for not diving deeper, yeah. It should be noted that the, you know, there might have been cost savings in identifying it earlier, but um.

01:12:14,200	Time and materials still would have been. Um Used, had it been identified earlier. OK, thank you. Jerry when the tank that you discovered, the remnants of the tape that, uh.

01:12:46,930	What was the year? We probably took it out in 1950, but when was it built? How do you know? The rebar was discontinued in 1940s, so we don’t know the exact construction date, but, uh. Yeah, 80, 80 plus years old. But this Um So the one that we took out of commission that was built in the 50s, the dome one, right? OK, so this predates that. Yes. So, 1920, 1910, something like that.

01:13:11,000	I think that’s a fair estimate. OK. Any other questions for Jarek? Um, reference, uh, Comm Brown’s commentary. Is this something that we could look, look at, uh, asking the engineering firms to do in the future. Uh, what do you, what do you call that, uh, groaned. And a trading radar or something like that.

01:13:39,070	It’s something, it’s something, yeah, Mayor Comm, um, Schoberg, it’s something that we could consider, um, I think that this is uh A fairly unique site. In that there have been so many. Um Structures requiring foundations all at different times along the same um site.

01:13:59,530	Um, so this might have been kind of a special, uh, circumstances, but Absolutely, if we encounter something similar to this again, we, that is something we could look at. I’m just wondering in case we find other, uh, uh, burial grounds, if you will of, of uh concrete and, and steel. Um, OK, thank you.

01:14:24,530	Commissioners, what are your wishes? I moved to approve change order number one as presented. Second motion by Comm Rohr, second by Comm Hendon. Any further discussion? Hearing none roll call, please, Comm Braun. No roar. Yes, Schoberg Ha Shaan. Mayor Frelich, yes.

01:14:53,370	Item number 5, consider petition for storm sewer improvements in engineering service agreement for the shores at Lakewood Phase 2 jerk. Commissioners, um, these next three items are, uh, Separate items on the agenda but are all towards the same goal, um, they are mostly revolving around two parallel projects, and that would be a storm sewer project in the shores at Lakewood Phase 2. Project Area, and a water and sanitary sewer project.

01:15:17,930	In the same area here I will bring up a map so that everybody can orient themselves. I can Um, shores at Lakewood phase one was Dutton circle constructed just west of the New Lakewood Elementary School on the north side of McKenzie Drive.

01:15:49,330	Um, phase two would include an extension to the south of Mackenzie, uh, and tying into oxbow trail on the south end of the development. Um Item 5 on item K5 on our agenda is related to the um Developer, petitioned for a storm sewer project to complete it, to be completed for this development.

01:16:15,000	And we have, um, The resolutions necessary for the creation of He and he um engineering service agreement related to support on that, on these districts. Um The total cost of the storm sewer we’re estimating to be about $450,000 and the um engineering service agreement were estimated to be about $45,000 and this would all be assessed back to the um.

01:16:46,570	Shores at Lakewood phase 23, and 4 developments, um. Prorated by how each phase benefits from the improvements. Um I can try to answer any more questions on this, but we’re recommending approval of the resolutions in the packet, um, necessary to to create the district. As well as the Engineeringer agreement with mountain plains.

01:17:13,730	To support the project. So basically all um. All costs pertaining to this. This, um Work The developers has agreed to, um, Shoulder that Um, Mayor Comm Schoberg, uh, yes, in the sense that they had petitioned for the creation of an assessment district, so the cost would be assessed back to the properties, um, included in that district. OK. Thank you.

01:17:51,370	Any further questions? Hearing none, what are your wishes? I moved to approve the resolutions creating storm sewer improvement District 33 determined determining the sufficiency of the petition approving the engineer’s report and the feasibility report, I also moved to enter into an engineering service agreement with mountain Plains LLC.

01:18:21,030	Second You have motion by Comm Hendon is seconded by Comm Schoberg. Any further discussion? Carry none, roll call, please. Commissioners roar. Yes, Schoberg, Ron, yes, Mayor Frelich. Yes. We move on to item number 6 under new business, consider approving plans and specifications for the three-way agreement. Of shores at Lakewood phase 2.

01:19:01,470	Mayor and Commissioners, um, this would be a parallel effort to the storm sewer improvement project that would include the construction of water and sanitary sewer. Um, infrastructure in the shores of Lakewood Phase 2 area.

01:19:24,470	Um, the Plans and specifications have been uh reviewed by the city and we are recommending approval of the plans and specifications. Um This project would be paid for by the developer, um, and we would, uh, after bids are let, come back with a three-way agreement with the developer, um. Uh Setting the terms of that three-way agreement.

01:19:52,500	Um So tonight, what we’re asking for is just approval of the plans and specifications. To be brought out to bid, and we’re recommending approval. Of that um resolution. Here jerk, are these, uh. Particular plants here are these something that are 20. 2026 2027, what’s the uh time frame for these things.

01:20:20,000	Um, we would bid, um, we would, I think that the intention of the intention is to get them bid out this year to evaluate. Whether they could be completed. This season yet, the underground work, um, with the, uh, knowing that we could pivot and rebid relet in the, in the spring for a 2026 construction.

01:20:41,930	But the intention is to try and get a bid right now just to see what the. What the um Condition of the market is, I guess. That’s a very large area that’s gonna have to be very incremental. how this is applied. Absolutely, yes. It would likely regardless, it would likely. Bleed into 2026, anyways, yeah.

01:21:13,930	Any more questions for Jarek? If not Entertain emotion and move to approve the resolution of proving plans and specifications for the three-way agreement for shores at Lakewood Phase 2. Second Motioned by Comm Brown, seconded by Comm Hendon, and a further discussion. Hearing no roll call, please, Commissioners Schoberg Ha, Ron, yes, roar, yes, Mayor Frelich. Yes I don’t remember item number 7 under new business consider bid advertisement.

01:21:44,400	For storms who were improvements SSI 33 and a three-way agreement related to shores at Lakewood Phase 2. Jerk Commissioners, this is the 3rd item related to these. pair of projects, um, the. Uh, proposal would be to Uh, combine the two projects into one bid package. And advertise forbids, um. Uh, with one.

01:22:13,730	One bit award for the parallel projects. Um, we’re recommending approval to direct advertisement for bids for the paired bidletting, and I can answer any questions if you have any. Any questions for Jarek? Jarek, by doing so. We’re eliminating some redundancy.

01:22:39,970	Is that correct? um Mayor Comm Schoberg, yes, I think the, the intention is to, um, The intention is to prevent the red disturbance of ground for, uh, storm sewer installation with street work and also to, um, maybe have some cost savings related to awarding a an underground contract directly to an underground contractor rather than awarding an underground contract with a street contractor as a pass-through.

01:23:02,900	For that underground work. Um, I know in the previous phase, we, we did award. Storm improvements to northern improvement, and they then Subcontracted the underground work to a to a uh. To an underground contractor and there’s just some inefficiencies there that we’re hoping that uh to Um, maybe cut out. OK, thank you.

01:23:30,600	Any more questions for Jarek? Hearing on what are your wishes? I’ll move to approve the resolution directing advertisement for bids for the storm sewer Improvement District 33 and the three-way agreement. Second. Motion by Comm Schoberg, seconded by Comm Henon. Any further discussion? Hearing none roll call, please roar, yes, Schober, Mayor Freling.

01:24:00,100	Yes. Like a jerk, we will now move on to resolution. And ordinances. I’m number 1, 2nd and final consideration of ordinance 1469 in ordinance. To amend and reenact section. 22-2-2 of the Mandan Code of Ordinances relating to the city’s sales, use, and gross receipt tax under the Home Rule Charter. Of the city of Mandan.

01:24:32,000	Greg, good evening, Mayor Commissioners, as presented to the last city commission meeting, uh, the purpose of amending this ordinance is to add um sworn police officer and career firefighter personnel positions created on or after January 1 of 2025, uh, since the last city commission meeting, uh, city staff has not received any, any comments of

01:24:59,200	any objection to amending this ordinance, so it’s before you. For a second consideration and approval. Any questions for Greg? If not Entertain a motion. I moved to approve ordinance 1469. Second Motioned by Comm Hendon, seconded by Comm Rohr. He further discussion, hearing none, roll call, Messrs. Braunn, yes, roar, yes, Schoberg. Hi John Mayor Frelich, yes.

01:25:39,330	We will move on to item number 3. Consider the introduction of the first consideration and call for public budget hearing of ordinance number. 1473 making the annual appropriations for the expenditures or expenses of the city of Mania, North Dakota. For the fiscal year commencing January 1st.

01:26:04,400	2026 and ending December 31st, 2026. And making the annual tax levy for the year of 2025, Greg. Just waiting for the presentation. Thank you. Um Mayor Commissioners of the city is required to prepare the annual budget in accordance with the North Dakota Century Code.

01:26:30,000	Uh, the city’s annual budget process is coordinated by the finance department under the direction of the budget and Finance Committee, uh, Justin Schulz, the assistant finance director for the city will present. This evening the city’s preliminary 2026 budget, uh, Justin will begin the presentation by recapping the city’s budget planning process this year.

01:26:54,070	He will briefly summarize North Dakota House Bill 1176, better known as the 3% property tax cap. Justin will then present the major financial highlights of the city’s preliminary 2026 budget and then after his presentation, I will come back up to the podium and identify the next steps remaining.

01:27:10,700	On the city’s budget calendar and then Justin and I will stand for any questions that the city Comm may have. So I’ll turn it over to Justin. Good evening, Mayor Commissioners. Starting out, we’ll, we’ll cover the long term plan process that the city has went through from January to April of 2025, the city commission conducted several several working sessions with department managers to review and discuss the city’s

01:27:38,400	long-term plans for 2026 to 2030. Personnel, machinery, and equipment, public facilities and infrastructure. And in July of 2025, more engineering and advanced engineering and environmental services presented a capital improvement plans for infrastructure projects to the city commission. And moving into the long term financial planning.

01:28:07,770	In May of 2025, Budget and Finance Committee reviewed, discussed, and presented funding recommendations to the city commission for the city’s long-term plans that went through 2026 to 2030. In July of 2025, advanced engineering and environmental services Nexus Group presented in the utility rate analysis update to the city commission.

01:28:38,130	Which takes us to the 2026 budgeting process in May of 2025, department managers submitted an operating budget worksheets to the finance department. And in June of 2025, the finance department reviewed and updated the revenue expense and fund balance projections for the 2025 budget. In July of 2025, the budget and Finance Committee reviewed and discussed recommendations for the preliminary 2026 budget.

01:29:04,330	Prior to getting into the 2026 budget, just wanted to cover House Bill 1176. House Bill 1176 limits a taxing districts such as the city of Mandan to a maximum increase to the district’s total property tax levy on existing property at 3%. The bill has several exemptions with the most prevalent being an exemption for new growth.

01:29:25,270	Training was recently held by representatives from the state of North Dakota, North Dakota Association of Counties and North Dakota League of Cities to help each taxing district, understand the bill and how to properly compute the maximum allowable limits. It’s important to remember that the maximum cap is on the taxing district’s total property tax levy and not on individual properties.

01:29:48,730	So moving on to the 2026 budget, starting with expenses. Total expenditures of 41.3 million. 18.1 million of that being salaries and benefits. 11.5 million for operations and maintenance. 9.6 million for debt services and 2.1 million for capital outlay. There’s roughly a $3 million increase from the 2025 budget, which breaks down for salaries and benefits of $1.

01:30:21,130	4 million dollar increase. Operations and maintenance in the $611,000 increase that service 1.4 million increase in capital outlay, a decrease of 497,000. Callaries and benefits, the $1.4 million dollar increase from 2025 breaks down for 7 full-time positions for a $578,000 increase.

01:30:54,800	Normally there’s 26 pay periods and a calendar year, roughly every 11 years, there’s a 27th pay period, just the way the calendar falls 2026 ends up being one of those years, so for a budgetary standpoint, it’s a $417,000 increase because of that twenty-seventh pay period. 3% annual salary adjustment of 283,000 and other items, smaller items being, you know, part time, overtime, Social Security tax, um, account for $159,000 increase.

01:31:27,870	The 7 new full-time positions fall within the general fund. They consist of a real property appraiser, a computer information systems specialist. Domestic violence detective, which was a grant funded position, um, that’s being funded from the 50 cent sales tax fund, um, if there is no new grant that becomes available.

01:31:54,670	Three firefighter EMT positions, um, funded from that half cent sales tax fund. The city has also submitted for a federal grant. We have not received notification of award, but if there were to be an award, that would just reduce the sales tax fund. Need for those positions by the amount of the award. And then a street equipment operator.

01:32:23,400	Operations and maintenance, the $611,000 increase, 275,000 and that being in professional fees and services. $98,000 decrease in supplies. Repairs and maintenances of $313,000 increase in subsidies which are a revenue passed through for the city but has to be budgeted as an expenditure as well. There’s $121,000 increase. That service a $9.6 million total increase, 7.2 million of that being in principal payments.

01:32:54,930	2.2% interest payments and 259,000 is service charges and issuance costs. Capital outlay, general fund accounts for 700,000 of the $2.1 million dollar total. Half cent sales tax is 246,000 fire equipment reserve Fund 821,000. Water and sewer utility fund 290,000.

01:33:30,300	Breaking that down a little further, the general fund primarily comes from information technology department equipment, and street department equipment. A half cent sales tax fund, it’s 3 patrol vehicles for the police department. And the fire equipment reserve fund is a pumper apparatus replacement for the fire department. Revenues total of 49.2 million. 15.

01:34:02,130	4 million of that being charges for services which primarily is from utility fees that come on your utility bill of that 15.4 over 13 million of that are utility fees. City sales and use taxes of 8.9 million. Intergovernmental of 8.3 million, that would be. You know, funds from other government entities state. Fed, other local entities, property tax is 7.3 million. Special assessment 6.3 million. And smaller other items totaling 3 million total.

01:34:30,570	Want to point out the property tax is a 7.3 million. You know, if we look at, you know, just fire department and police department themselves, the budget is 10.4 million expenditures for those two departments. So property tax. Doesn’t even cover, you know, some of our public safety, um, we fund a lot of that through other revenue sources.

01:34:56,670	Looking at the general fund total expenditures of 20.1 million. Funding for that comes from property taxes of 6.9. State aid and highway distribution 3.9. City sales and use taxes of 3.9 million. Utility fund transfers of 1.6 million. Investment earnings of 1.2 million. Licenses and permits and charges for service of 1.1 million.

01:35:24,930	Other operating revenues of 1.3 million and then a $202,000 unreserved fund balance usage, um, to balance that budget of 20.1 million. Looking at the overall property tax statements that residents receive the city of Mandan accounts for 23% of that. Um, the vast majority of the rest being Manan school district, Morton Coney in Vanan Park District.

01:35:59,730	City property tax levy, there’s a $204,000 increase or 2.3% from 2025. The general fund accounts for $274,000 increase with other funds being $105,000 decrease. Library was a $14,000 increase in the airport at $21,000 increase. So looking at a residential property valued at 300,000 plus 3.

01:36:33,430	5% average valuation increase and based on the city’s projected mill rate an $8 annual increase on a $300,000 home. So the utility bill and our utility rate analysis that we’re working on city staff and officials are currently reviewing the utility rates and charges for 2026 and future years. The impact utility bill customers has not been determined at this point.

01:36:58,430	An update will be provided before the end of 2025. There I’ll turn it back to Greg to cover some next steps, and then we’ll open it up to any questions that the commission may have. Thank you, Justin.

01:37:23,570	um Mayor Commissioner’s next steps in the budget process after this evening, after the approval of the introduction and first consideration of the city’s uh preliminary 2026 budget, uh, the city is required by, um. State law that honor before August 11th that the city is to provide a notice of the public budget hearing date to the Morton County Auditor.

01:37:45,930	Um, and by August 31st, the Martin County treasurer will provide a written notice to each owner, uh, of each parcel of taxable property in the city. What is different about what the Martin County treasurer is required to, um, provide is in previous years, it would be the notice of the public hearing.

01:38:07,270	On that, on that notification and also the estimated property taxes for that property, the estimated property tax information on that notice is no longer required to be provided according to uh legislation that was passed.

01:38:28,700	So the only thing that the Morton County Audit, the treasurer rather has to provide it’s just the notice of the public hearing date, time, and location. Uh, for which for the city of Mandan are public hearing will be at 6 o’clock uh at City Hall on September 16th, and that will be the um the only order of business for the budget is just to conduct that public hearing, um, prior years after the public hearing that same

01:38:50,130	meeting, we would normally have the 2nd and final consideration and adoption of the annual budget, um, I think going forward starting this year, uh, we’re just going to hold the public.

01:39:08,530	hearing and then The following meeting, uh, we would then have the 2nd and final consideration, uh, approving the, the annual budget. In this case, that would fall on October 7th would be, um, would be that date of final adoption.

01:39:29,400	And then the city is required by law on or before October 10th to submit a certified copy of levy as adopted in a certified copy of the final budget to, uh, the Morton County Auditor. So those are the remaining dates to the city’s budget calendar and uh with that I will answer any questions at the city commission may have.

01:40:02,170	Commissioners Questions Mayor and Comm Greg, is this the first time that the, um, in the Preparation of a budget that the department heads and the elected officials have gotten together for a period of 8 meetings to Ash this, so Air Comm in my 30 plus years with the city, I would say this has probably been the most intensive budget planning process that I can ever recall.

01:40:27,600	We’ve had budget working sessions in discussions but never um as comprehensive and as um detailed as we Went through this year. Thank you. Yeah, so You merely commenting that further. I’ve been working with the city in Some administrative capacity to deal with, uh, budgets for 36 years. It’s quite some time.

01:40:49,630	And then Dealing with silly bugress over a period of time in the early years, you know, the more there was a greater focus on the year to year process and, and a much lesser focus on looking at the long term how. Things will be going future down the road and this year with the leadership of Mayor Freli here. Uh, we’ve taken a different direction actually to come up.

01:41:10,970	And have a way to approach to looking at the future in a more systematic way. And of course, first thing we had to do was develop a blueprint and Mayor Frelia. Come up with other department heads and other people to develop a blueprint on how to do this.

01:41:27,870	I think it’s been a very successful one and working with the engineering firms that do a lot of projects, uh, that put input into what’s going on in the city. There’s a lot of movement going on in these areas that affect the budget and uh.

01:41:41,970	You know, we don’t have a crystal ball, and right now we’re looking, you know, to 35 years or maybe longer down. Uh, it’d be nice to have a crystal ball, so. It’s an educated guess, but it’s an educated guess based upon the expertise.

01:42:03,200	And the knowledge of the department heads, the engineering, all the people that put the input into this and Comm Schoberg was talking about these intensive get-together sessions and I can honestly say that by getting together in these sessions here, all the years I’ve been around, it gave me a greater insight. Let’s say predictability. Profile of where the city’s going to be gone, you know, further down the road.

01:42:20,370	It’s, it’s a great instrument and to keep this up and I’m sure Emil Fre has this in mind as one of his objectives in his administration to do this, uh, my term here is gonna be more shortened as time goes on, but, uh, hopefully, you know, new ones coming in, we’ll be able to adapt to this, but the blueprint is there, and I thank

01:42:37,930	the Mayor for leading us to that and, and the other people, many other people that worked in this, this is. White labor intensive if it wasn’t me anyway, um. And very informative.

01:42:54,000	So I just want to make that comment, and I think, uh, We’re on the right track here in terms of being very across the board with our citizens to have a, a system that addresses the future growth while trying to maintain a fiscal responsibility each and everyone citizens out there. I mean, it’s difficult and Over the years, these projects get bigger and bigger.

01:43:16,630	You know, you look at a street project, having to a wastewater plant, you’re talking about millions of dollars, and, you know, the Vietnam put it in to find alternate sources just to make sure through this plan that we have revenues and sources to pay for these things. Amen. I’ll jump on, I’ll jump on his coat tails in my short tenure. I, I haven’t seen a more intensive.

01:43:42,470	Uh Working With all the entities involved to come up with a plan. Um, and moved down the future right now we’ve set it out for 5, and I know we’re going to be looking farther out than that because Basically, it’ll make it.

01:43:55,600	I don’t want to say easier, but, but it will. Over the long term, so I was very proud to be part of this. Next step OK. Mess, what are your Wishes I’ll move to approve the introduction and first consideration. And call for a public budget hearing of ordinance number 1473. Making the annual appropriations for expenditures or expenses of the city of Mandan, North Dakota.

01:44:34,800	For the fiscal year commencing January 1, 2026 and ending December 31. 2026 And making the annual tax tax levy for the year. 2025. Second A motion by Comm Schoberg is seconded by Comm Heinschellen. And he further discussion? hearing none Roll call, please, Messrs roar.

01:45:04,230	Yes, Schoberg, yes, Hein, yes, yes, Mayor Frelich. Yes, and at this time I would like to think. City administrator Neubauer. Greg Welch? Justin And all the department heads, uh, and everybody’s alluded to this intensive, uh, intense. Uh, meeting we started January. 6th Early. Somewhere in there. Uh, So we’ve been at this a while.

01:45:36,200	And uh. There were, there were a lot of things that we had to compile and you guys did a wonderful job. Um You used my name, Dennis, but, uh, this is a reflection of all the department heads. Um, and Mr. Neubauer and uh. Years of experience, so.

01:45:57,670	Yes, I think it meets the needs of the citizens of Mandan, and yes, it is fiscally responsible going forward. And so again, thank you very much. OK, with that, we’ll move on to item number 4.. .

01:46:24,270	2nd consideration of ordinance 1470 is own change from TV commercial to RMH residential Mobile Home Park District. For lots 3 through 6, block 2 Meadowlands subdivision. Mr. Neubauer, arent Commissioners, I’ll sound like a broken record here for uh for these next items, but, uh, we have had, uh, no further comments based on the first consideration of ordinance 1470. Any questions? I, I’ll move to approve the second consideration of ordinance 1470.

01:46:56,870	Motion by Comm Henon, seconded by Comm Brown. Any further discussion, hearing none, roll call. Comm Schoberg. Hi Ron, yes, Roar. Mayor Frelich, yes, we’ll move on to item number 3. Consider the introduction. And nope We’re gonna flip the page on that. Uh, number 5. Consider second consideration of ordinance 1471.

01:47:31,000	A zone change from RM residential to PUD planned unit development. For Clover Grove, Mister Neubauer E Fred Freelich and Commissioners again we have received no further comments since the first introduction, um, so we would look for the passage of the second consideration of ordnance 1471. Moved to approve the second consideration of ordinance 1471. Second.

01:47:56,270	Motion by Comm Brown, seconded by Comm Schoberg. Any further discussion? Hearing none, roll call. Messrs. Hanon roar Hanon Hanon roar, Schoberg Mayor Frelich. Yes, item number 6. Second consideration of ordinance 1472 is own change from CB commercial. To our 7 residential. For Lot 2, block 1. Schaf estate’s 3rd edition. Mr.

01:48:26,030	Neubauer, Mayor Frehlich, and commissioners, should I change it up a little bit? Yep. We have had really no further comments from the first consideration of ordinance 1472. OK, with that, with no further comments. Would somebody like to make a motion to approve the second consideration of ordinance 1472. Second Motion by Comm Brown, Second by Comm Rohr.

01:48:55,330	Any further discussion? Hearing none, roll call, please, Comm Bra Roar Schoberg Haha, Mayor Freelich, yes. And with that, uh, there is no other business before the commission. Future meeting dates for the board of City Commission. August 19, 2025 at 5:30. p.m. September 2, 2025 at 5 o’clock p.m.

01:49:27,330	In September 16, 2025 at 5:30 p.m. And with that, Be kind to your neighbor. And it’s onward and upward mandan