00:00:14,370	Good afternoon and welcome. Today is September 2nd. It is 5 p.m. and we are in the Bosch Fehlik meeting room at Mand Dawn City Hall. Mister Neubauer, could you please take the roll? Comm Heinscha, here Braun, yes, Rohr He Schoberg, Mayor Frelich. here.

00:00:34,170	please stand for the Pledge of Allegiance and uh remove all headgear. pledge United States of America. to the Republic for which it stands. a nation to God visible the injustice for all OK, we’ll start off the meeting, uh, with announcements. First on the docket is Shane O’Keefe. Director of Public works. Good evening, Mayor Commissioners Well, it’s that time again falls here.

00:01:13,700	free fall landfill week. will run from September 15th to the 20th from 8:00 a.m. to 8:45. daily at the Mandan City landfill, residents can dispose of furniture, clean appliances, at no cost with proof of residency.

00:01:36,230	Tier fees will still apply and not accept accepted items are construction material, hazardous waste, or any liquids. If it isn’t a paint can, it must be dried. Duh remove it or get rid of it So Re fall landfill week coming up, guys. Don’t forget, can’t believe it’s here already. Shane, what were those hours again Uh, 8 a.m. to 4:45 p.m.

00:02:04,370	Any other questions for Shane No thank you Next up is Jarek with our construction update. Good evening, Mayor and Commissioners. Um, on my screen here, I have some project updates, uh, around from around town on Memorial Highway, restoration of 21st Street and 19th Street are complete. Both streets are open, and seating will be completed this week.

00:02:26,270	Um, 60-inch storm sewer main is being installed east-west along the highway corridor and it is currently installed from 46th Avenue Southeast to 43rd. New 6-inch water service and sanitary sewers lines continue to be installed along the south side of the highway and, um, asphalt removal is being completed at 46th Memorial Intersection.

00:02:48,370	New water main will be installed through this intersection this week. and, um, concrete paving on the south side will begin once utilities are installed and the road upgrades prepped, and that would likely begin in the second half of September. for our water treatment plant phase 3 optimization project, um, we removed the CO2 tanks.

00:03:09,100	We removed CO2 tanks slab forms and began gra grading aggregate for the concrete pad around the groundwater lift station. Um, we are planning for sheep pile installation the week of September 8th, and we are continuing to do driveway replacement work and electrical work is to begin on the groundwater lift station. Um, for Collins Avenue Reservoir.

00:03:28,870	We began concrete placements for wall and dome panels and placed concrete for the head wall and tank foundation slab. completed rebar for tank Foundation slab and headwa and concrete placements for wall and dome panels will continue. I do have a picture here of the, uh, slab pore, I think it was about halfway through for our 2025 reconstruction project.

00:03:48,530	This is around Monte Drive, Underground work is about 70% complete and the contractor is prioritizing getting 14th Street paved from 6th to Sunset Drive. Um, concrete repairs and other restoration will continue all the way up until freeze up.

00:04:05,230	so contractor’s gonna be working to do as much as they can, um, prior to the winter clothes or shutdown, um, also on this project, we did grab a piece of cast iron water main for the public’s enjoyment. Though we could show it off if you could maybe, there we go. That is that is the cast iron pipe that we removed um from.

00:04:28,530	underneath Monte Drive or around Monty Drive. Um, here I was talking about cast iron replacements a lot. Man Da proper, um, the Sweet Briar area, um, a lot of our future, uh, reconstruction projects include the replacement of cast iron water mains and hopefully that visual gives people kind

00:04:45,700	of a, a good reference of, uh, why we’re doing some of those things. Um for our 2024 reconstruction project. This also included cast iron water main replacement. All underground work is complete, uh, paving will be complete this week.

00:05:06,430	Concrete repairs, landscaping, and other punch list items will continue into the fall with the chip seal to be completed early next summer. And then the last one I have on here is the MDU uh Michael’s gas main replacement project. This isn’t a city project, but it is a project that we get a lot of questions on.

00:05:21,970	Um, I believe this is the 2nd construction season of what will end up being a seven-year effort, um, underground crews complete the replacement of underground pipe around the community. and then they usually backfill and move on to the next underground, uh, pipe replacement location. and then they are followed by either concrete or asphalt crews that are, uh, that then restore the surface.

00:05:43,800	Um, the gap between the underground crew and the aboveground crew is typically 1 to 2 weeks at this stage in the project. That gap was larger earlier in the summer or earlier in the construction season when it was, um, when the underground crews could get going and the aboveground crews weren’t quite ready yet.

00:06:00,370	Um, Northern improvement was, uh, to move into town today to start on asphalt restoration around the area that has yet to be completed, so, uh, they should be active on this project in the area right now. Um that’s the update that I have. If you have any other specific questions, I can sure try and answer them.

00:06:15,470	Mayor, as a matter of curiosity, I noticed that on the inner city you go. east of Morrell Highway and then you go to the north there along, there’s a lot of water in that dish and then it goes crossed over to where the asphalt places that takes them out to the, you know, railroad construction there’s there’s a

00:06:33,170	lot of water through there. Is that where they’re draining? Memorial Highway. Um, Mayor Comm Rohr, I think that there’s a lot of natural drainage that goes in that direction and that might be where they’re pumping, um, pumping some of their uh water out of the Memorial Highway corridor, but, uh, I’m

00:06:52,700	not entirely sure if that’s intentional or not. I just,, I just noticed I’ve been driving through that area and I couldn’t figure out where the water was coming from. That’s a good note. I can, I can find that answer for you. It’s not important, Buzz. Yeah, Curiosity.

00:07:09,500	So you have Jarek, do you have any other updates on the Memorial Highway? Are they bringing in extra crews or what are they doing? Um, yes, uh, so, uh, I know that DOT management had a meeting with 3D recently, and I know that Reddy had talked about bringing in extra underground crews as well as, um, planning to bring

00:07:31,170	in extra concrete crews once that time comes, so Reeddy’s planning on hitting it hard, and they still intend to complete the deadline of having main line, um mainline paving done prior to the winter, uh, shutdown.

00:07:50,970	So that’s still the schedule that they’re aiming for, um, and, uh they are, I think that the DOT and Reid are going to be working more closely together to manage that schedule. When you say main line paving, are you uh referring to asphalt or concrete? Uh, we’re referring to the final, uh, concrete surface.

00:08:11,230	Um, if they don’t uh, succeed getting main line concrete paving done prior to the winter shutdown, I believe that Reedy would be putting down temporary asphalt surface to get through the winter, if that were the case, but shooting for the shooting for the main line concrete paving to be completed.

00:08:30,500	And the, uh, Monte Drive paving, did you mention that? I know that the contract, so the contractor is only contractually obligated to get first lift of asphalt down before the winter shutdown. Um, but I do know that the contractor is aiming to have as much of it completely done prior to shutdown this season and um, sidewalk, they’re, they’re moving quick.

00:08:51,270	And then maybe I should say I guess I, I shouldn’t say sidewalks and curb and gutter, I think they’re, when those conversations were happening, they were talking about driving surfaces, but I can, I can double check to make sure to make sure we’re on the same page about some of that other, some of those accessory items.

00:09:06,170	OK thank you. Thanks, Sherre Now we move on to the public comment section of the agenda, Mister Neubauer, are there any submissions Kate We will move on to approval of the agenda. You’ve had a chance to look over the agenda. Somebody like to make a motion to approve it.

00:09:33,370	I’ll make a motion to prove the agenda as presented. 2 motion by Comm Heincha is seconded by Comm Schoberg. Any further discussion, hearing none, roll call, please. Messrs. Braun, Roar, asked Schoberg. Hi Chan, Mayor Freelich, yes. On to agenda item F. The minutes. Consider approval of the August 19, 2025, Border City Commission meeting minutes.

00:10:02,730	I’ll make a motion to approve the minutes of the August 19, 2025, Border City Commission meeting as presented. 2. motion by Comm Schoberg, seconded by Comm Rohr. Any further discussion? Hearing none roll call. Commissioner’s roar. Yes, Schoberg, yes, Heincha, Brawn, yes, Mayor Frelich. Yes.

00:10:30,170	there are no public hearings tonight, and there are no bids, so we will move on to the consent agenda. Are there any items that you would like removed. If not, I would entertain a motion to approve the consent agenda. I’ll make that motion to approve the consent agenda as presented. Second, motion by Comm Schoberg, second by Comm Heinscha.

00:10:55,100	Any further discussion hearing Donn roll call, Comm Schoberg, Han, Braun, yes, Rohr, yes. Yes. There is no old business, so we’ll move on to new business and first on the uh agenda for new business is Brady Martz. uh, Mindy Piaiaz from Brady Martz to present the results of the 2024 audit. All right, good evening.

00:11:28,170	Uh, Mayor and Commissioners, I’m Mindy Piaiaz, a shareholder with Brady Martz, and we performed the audit for the city of Mandan, and I’m going to go over those results with you tonight. So first, we’ll go over our overall reports and opinions that we express on the financials.

00:11:45,730	Next, we’ll review some financial statement highlights and then end with some items that we are required to communicate by our professional standards. So the first item, um, overall, the objective of an audit is to um provide an opinion on the financials as to whether they’re, uh, free of material misstatement in accordance with GA.

00:12:07,800	Uh, we do have audit guidelines that we have to follow as part of, um, performing the audit and those are listed on the screen. For the city’s audit, um, for the financial statements, we are expressing an unmodified opinion. This is the highest level of assurance that we can provide on the financial statements, meaning that the financial statements materially conform to GA.

00:12:29,600	Additionally, we also express another, um, we also issue another report on internal control and compliance, and that is for performing our audit in accordance with government auditing standards. Again, that’s an unmodified opinion and the highest level of assurance that we can provide. I would note that within that report, there were 2 findings noted.

00:12:46,730	The first one was, um, for segregation of duties at the airport, as the airport is consolidated and rolled up into the cities’ audit. And then the second finding was for, um, the auditors preparing the financial statements. Both of these findings are repeat findings from last year.

00:13:10,800	The last report that we issue is for performing the audit in accordance with uniform guidance. So this is a compliance audit testing the federal compliance, um, the cities require the city’s compliance with the federal grants that they receive the two programs that we tested this year were, uh, the coronavirus, state and local recovery funds and then the highway planning and

00:13:29,900	construction fund. And based on our testing of those two grants, we found that the city was in compliance with the federal requirement s by those grants. And so again, it’s an unmodified opinion on this report, which is a clean opinion. Next, I’ll move on to some financial statement highlights for the city.

00:13:49,800	The first one is looking at the trend in net position. So net position is the city’s, uh, equity or, or residual equity that they would have. Um, it’s referred to as net position for governments, but just looking at the trend year over year, um, for the city.

00:14:09,000	So you can see going back to 2019, it’s been steadily growing as of 1231-24, which was the fiscal year that we conducted the audit for ending that position was 270 million, um, this last year it increased 25 million, or about 9.8% from 2023. Next, looking at revenues by type for the city.

00:14:31,470	You can see kind of where the bulk of the money’s coming from. Uh, the largest one is, uh, 40% is coming from capital grants and contributions, um, that equated to about 27.5 million for the fiscal year 2024. 23 million of that is special assessments, um, for public work improvements, public work works improvements this last year. The next largest item is charges for services at 23%.

00:14:56,970	That equates to about $16 million and the, the bulk of that, about 13.3 million is coming from the water, sewer and street utility billing. And then the third largest revenue for the city is property taxes that equated to 12% or approximately 7.9 million for 2024.

00:15:21,630	Next, looking at total expenses by type, uh, total expenses for the city equated to 42.8 million this last fiscal year. The largest being public works at 23% or 9.7 million public safety at 22% or 9.4 million and then water and sewer at 19% or 8.3 million for fiscal year 2024. Next, looking at the general funds fund balance.

00:15:49,530	So the ending fund balance again you can see the historic average of where that fund has been, um, year over year. This is specifically just for the general fund. It’s on a modified accrual basis, so it’s more of a short term view versus the net position. Um, but ending fund balance was just slightly over $11 million.

00:16:08,530	Um, you can see that the fund balance dipped slightly and um from 2019 to 2022 but has been steadily increasing. I would note that the city does have a fund balance policy for the general fund, so it was that 17% of the unassigned balance of this fund balance, um, that’s the unassigned would not

00:16:32,070	be less than 17% of the next year’s fiscal budget. And so that unassigned amount, um, as of 2024 would equate to about $340,000 and the city was at 3.6 million. So just about $500,000 higher than what the policy was.

00:16:55,630	I might also note that in July, the fundal policy was changed so that that unassigned general fund fund balance isn’t less than 25% of next year’s current operating expenses. So again, pretty conservative amounts, very typical of what we see with cities, um, you generally want to have at least 3 to 6 months on hand in that general fund so that you’re able to pay bills,

00:17:13,530	um, in the event that something like COVID, um, would ever happen again. Next, looking at the budget versus actual. So you can see for revenues, revenues actually came in higher, um, than what was budgeted by about 1.2 million on the expenditure side, expenditures came in 134,000 less than what was budgeted for.

00:17:38,170	So, um, positive, positive both ways on both the revenues and expenditures for the general fund. Lastly, for the financials, just noting the debt that the city does have. So as of 12:31, you can see the different categories of debt that the city has and what those balances are.

00:17:56,900	Um, on the left-hand side, those are just the principal amounts that are recorded on the right-hand side, these are actually principal and interest, um, amounts that are due for the next indefinitely until these bonds are paid off.

00:18:18,230	Uh, it’s just slightly below $10 million annually is what what’s required to pay on current debt for principal and interest payments on those. And then the last item to just go over, um, our professional standards require that we go over these items with the board upon completion of the audit.

00:18:41,170	So just bringing to your awareness that there are estimates for the net pension liability, and then the other post-employment benefit or OPEB liabilities that are recorded to the financials. uh, during the audit, we didn’t become aware of any kind of unusual transactions, nor do we have difficulties, um, or disagreements with management and, uh, accounting principles or obtaining information. As part of our audit, we did have one uncorrected misstatement.

00:19:00,530	So this was an item that we came across during the audit, during our testing, um, that was posted, that was not posted and reflected in the financial statements, but it wasn’t material and so, um, that’s why it was not posted to the actual financials.

00:19:21,630	Also, as part of our audit, we do require representations from management, um, for them to assert that everything’s recorded in accordance with GA and that they gave us full access to all the accounting information. And then I would also note that we did issue, um, a separate management letter for some housekeeping items on improvements that the city could make.

00:19:39,800	And we did go over those with, um, the mayor, um, and the finance team and the city administrator at a previous meeting. Lastly, my contact information is included in the agen or the, the slide deck that was included in the agenda.

00:19:59,100	So if you do have any follow up questions, feel free to email or give me a call, um, otherwise, that is all I have unless anybody has any questions on the audit, I’m happy to answer those. May I have a questionendia. When we look at the revenues by type and then talks about, uh, grants and contributions the term contributions is that mostly referring to federal and state distributions and cost sharing.

00:20:24,700	in projects Um, Mayor and Comm, so that that would not, that would include federal and state grants. You know, it says grants and contribution and contributions, contributions typically are from, so this next fiscal year, this next fiscal year, you’ll have quite a bit for the, the man or the memorial Highway project because all that is going to have to get recorded on the city’s books because you’re ultimately, um

00:20:46,000	responsible for maintaining the road once it’s built. However, a lot of that’s being funded by the DOT and federal grants that they received. Um, I would have to, I can get back to the specifics, but the bulk of it was federal and state grants. State aid is actually flowing into a different line.

00:21:07,970	um and I can’t remember. Oh, it’s 4%. It’s, um, it’s the dark blue amount is actual state aid. That would not be included in that amount. Mindy, something pretty foundational, but I, I’ve out, out, out there, I’ve, I’ve run into some people that think that the city commission still is responsible for the Park board and School District,

00:21:36,270	um, but so this, uh, is not inclusive of those separate. governing bodies, correct? Correct. Um, so this is just an audit of the city. However, I would say the entities that are included would include the library and the airport, and that’s because of the relationship that the city has, um, and there’s specific, um,

00:22:01,330	control and, and if you’re responsible for any kind of financial responsibility that the city might have. Uh, those are usually triggers where those are going to get consolidated into the city’s audit. The, um, Park District has a separate, they have their own separate audit.

00:22:20,500	They have their own separate governing committee, uh, the city does receive the their share of the property taxes and passes it through to the Park District, but there’s no financial responsibility that the city has to the Park District other than passing their share of the revenue through to the park district.

00:22:36,170	And that’s would be the same for the school district for the school, yep, the school has their own separate audits, separate elected board, um, so as part of all the audits of these governments, we do look at the related entities and their specific governmental, um, accounting standards that we have to follow, whether they get brought into this entity or not into this entity, and it

00:22:55,800	has to do with financial control and financial responsibility for those entities. Thank you very much. Appreciate it. Any other questions for me? Thank you. Thank you Miss, I moved to approve the results of that winning 24 audit as presented. second motion by Comm Rohr, seconded by Comm Hainon.

00:23:33,700	Any further discussion Roll call, please, Comm Hanonn, Bra, yes, Rohr, Schoberg, Mayor Frelich, yes, and I’d like to say thank you to Greg and Justin. and Mister Neubauer, um for the work they put into this and the audit results Thank you We’ll move on to item number 2. Consider approval of proposed infant at work policy, Amy. Yes, good evening, Mayor and Commissioners.

00:24:01,500	Uh, the city is seeking tonight your approval for the proposed infant at work policy. and this policy was designed to support employees during early months of parenthood. Uh, it proposes a structured and thoughtful approach to allow eligible employees to bring their infants to work under specific conditions and with appropriate oversight.

00:24:25,630	So the idea behind this policy is to have a program in place to support work-life balance during one of the most critical times of a parent’s life within the 1st 6 months after birth, adoption, or foster placement. This initiative with our broader commitment to making the city of Manan family friendly and supportive employer is the goal.

00:24:49,530	Um, and also to offer flexibility while still maintaining, uh, operational effectiveness. This policy was developed in close collaboration with department leaders across the city, and their input was essential in ensuring the policy would be practical and manage manageable across different uh departments.

00:25:19,970	um, in developing the policy, we also had the benefit of looking at a strong model as the state of North Dakota does have an infinitework policy already in place for multiple years, so, um, from what we were able to find. It’s been well received and publicly highlighted in a positive light.

00:25:40,730	Uh, so we were able to use this program as a reference point when we’re looking at shaping our own policy. Um, so I’ve included in the Agenda packets, the proposed policy draft, the participation request form and the plan, um, a waiver of liability and a manager review form for post-program evaluation. And I just wanted to point out some of the key policy highlights.

00:26:08,000	It applies to regular and temporary employment, um, anyone returning to work after childbirth, adoption, or foster placement. Um, and infants must be under the age of 6 months, uh, to participate. and participation is completely voluntary, and it would require a series of approvals.

00:26:34,800	It would go through, uh, their first supervisor and then be reviewed by the department director, as well as the city administrator and the HR director. And then the HR director would also provide program oversight and support for both, both employee and department. Uh, we also recognize that not all work environments will be suitable for the program, and we did address that in the policy.

00:27:00,900	Uh, Each request will be reviewed individually based on the nature of the employee’s duties and the workplace safety and sustainability, and this is to ensure minimal disruption and continued productivity.

00:27:28,730	Um, employees may also request a short-term telecommuting option as part of their return to work plan, uh, and this would fall under our existing telecommute policy to provide extra flexibility during that time of coming back to work. Um, it also complements the city’s current breastfeeding policy, uh, further expanding our support for working parents. And also after participation ends, the employee supervisor will complete a manager review form to assess the effectiveness of the program.

00:27:55,900	So, uh, when it comes to fiscal impact, we do not have any expected impact there, participating employees would be responsible for providing all necessary equipment for their infant. and the goal would be to enhance employee satisfaction or attention and engagement, particularly for those new employees that are transitioning back to work. Um, departments may also see reduced absences within their departments as this policy helps minimize disruptions.

00:28:26,800	and we do realize that there may be occasional challenges that come up, such as avoiding disruptions and maintaining productivity, uh, but we failed the policy is structured, uh, with the approval and the language within it to uh have those safeguards available if those, uh, challenges do come up.

00:28:57,430	Uh, we did have this policy reviewed by our city attorney Amy Oster. And with that, staff recommends approval of the proposed InfoNettwork policy as presented and available to answer any questions. Thank you, Amy. Any questions for Amy? Mayor Amy, does the final determination as to the feasibility and adaptability of this program rests with the department head.

00:29:24,000	I would say the final uh decision would rest with the department head as well as the city administrator as a collaborative discussion. I just want to get the chain of command here who is going to make the the uh the call if, you know, there are issues. OK, thank you.

00:29:44,270	Any other questions Well, Amy, you guys have done a wonderful job putting this whole program together, so thank you. Yes thank you Mayor and Amy, I would say that I believe this is the norm in a lot of environments, um, the only concern I have is the like diaper changing stations at our facilities have adequate changing tables, so it’s not in

00:30:06,270	a, somebody’s office, and private room. I see it’s a, you know, it’s addressed to be in a private space, but the only concern I would have is if we have appropriate changing tables and, in all our facilities.

00:30:25,270	Yes, Mayor, uh, Comm Henschon, that’s a valid concern, and I think as we develop the program, we can look at each department to ensure that there’s a designated space with our, uh, breastfeeding policy. We do have a designated space for feeding, uh, that is private, separate from a bathroom, so, um, we would definitely look into that to make sure there was a spot, uh, as people apply.

00:30:46,070	Any other questions Thank you, Amy. Thank you. Commissioners I’ll move to approve the infant at work policy as presented. Second, motion by Comm Schoberg, seconded by Comm Hainon, a further discussion hearing none, roll call. Comm Braun, Rohrhr. Yes, Schoberg, Heinscha, Mayor Frelich. Yes. Item number 3, consider lead service line inventory task orders, Jarek.

00:31:23,000	Mayor Commissioners, good evening. Um, before you today, we have a couple of task orders from E2S. that would be related to the lead service line inventory as well as the future replacements of those lead service lines around town.

00:31:40,230	Um, I’m gonna do my best to try to give a good background, uh, to set, set the stage here. um, in 2024, the state of North Dakota contracted directly with, uh, engineering consultants around the state and paired them up with communities to complete the first phase of lead service line inventories.

00:32:01,970	Um, we were paired up with AE2S and we, uh, completed that initial phase and um sent out letters to to the community, and we had identified um just under 4000 service lines around the community that were either identified as lead or unidentified on the private and public sides of the curb stop at residences. um.

00:32:24,370	the, the, uh, state is continuing this effort through a kind of a phase two of this lead service line inventory where they are directly contracting with consultants and, and pairing them with cities to refine these results.

00:32:44,730	Um, they are starting with smaller communities and moving up um as we kind of get as we get through this process and becoming clearer and clearer that um Mandan is probably too large to uh benefit from this. direct state assistance again, um, though we are still obligated to complete lead service line inventories and begin our lead service replacement plan by 2027.

00:33:14,530	So, um for, for you today, we have um two task orders with EE2S that would uh support lead service line replacement itself and also um continue into that phase 2 portion of the lead service line inventory, um, that, that phase two portion would include um additional records review, online customer service er online customer surveys, public notifications, and also door to door surveys.

00:33:39,630	Um we decided that this was probably the best route to go because there is 66% state funding still available for these efforts, and we wanted to take advantage of that 66% state funding. Um uh, the city budgeted $100,000 in 2025 and $105,000 in 2026, um, for lead service line replacement.

00:34:04,900	When we budgeted those numbers, we had intended for that to be replacements, physical replacement of the service lines, though, um, we found ourselves in a position where we still need to do inventory work, um, so the local portion of that where it had been identified as um uh were special assessments had been identified as the local funding source.

00:34:22,900	It’s more appropriate for it to be uh utility fund, uh, funded out of the utility fund because of its broader impact on the community. Um, so, uh, we had $205,000 budgeted in in these two years, and the sum total of the two task orders is $220,000.

00:34:47,000	Um, we’re expecting 66% loan forgiveness on these two on these initiatives, uh and that would bring the total local um impact to be just under $75,000 for this effort. um I can try and answer any questions, and we also have E2S available to answer any questions, but it’s our recommendation to enter into the task orders as presented.

00:35:09,370	Questions for Jarek Jarek, correct me if I’m wrong, but, uh, my ancient memory. kind of remember that this whole lead pipe thing started on the federal level. Is that correct or am I wrong? Mayor Comm Schoberg, that is correct. Yes, this is, uh, this is coming down from the top and uh that, that 10 year replacement schedule between 2027 and 2037, I believe is an EPA. mandate.

00:35:30,230	Thank, thank you. Any other questions for Jarek If not, thank you, Jarek. Commissioners, what are your wishes? I’ll move to enter into task orders 11 and 12 with A2S and authorized the use of city utility funds to pay for those services. We have a motion by Comm Schoberg, a second by Comm Braun.

00:36:00,800	Any further discussion Hearing none roll call, please. Commissioner’s roar. Yes, Schoberg, yes, Heincha, Braun, yes, Mayor Freelich. we will now move on to resolutions and ordinances First item 2nd and final consideration of ordinance number 1474. to create a new Article 7 to Chapter 2 of the Mandan Code of Ordinances.

00:36:33,170	relating to the authorization of annual appropriation bonds, Greg Mayor Comm, uh, just to summarize, uh, this ordinance will formally establish the legal framework authorizing the city of Mandan to issue annual appropriation bonds, enter interbank loans, and execute equipment, lease agreements for the purchase of machinery and equipment as outlined in the city’s long-term financial plan, um, staff has not received any

00:36:59,900	comments or any concerns, uh, regarding this proposed ordinance, so it is before you for um. final approval and I will stand for any questions. Any questions for Greg If not, thank you, Greg. Commissioners.

00:37:27,700	I move to approve the 2nd and final consideration of Ordinance number 1474 to create new Article 7 to Chapter 2 of the Mandan Court of Ordinances relating to the authorization of annual appropriation bonds. Second we have a motion by Comm Heincha, a second by Comm Rohrr. Any further discussion? Hearing none, roll call, please. Comm Schoberg, Hescha, Bra, yes, Roar. Mayor Frelich Yes, motion motion passes.

00:37:57,630	And number 22nd and final consideration of Ordinance number 1475 to amend and reenact Section 12-8-1 and 12-8-9 to the Mandan Code of Ordinances. relating to cigar lounges. Mister Neubauer Mister Mister Neubauer Mister, um, we have not received any public comment regarding this ordinance, um, since the first consideration was had held a few weeks ago.

00:38:30,430	OK, with that Commissioners, what are your wishes? I’ll move to approve ordinance number 1475, which amends and reenacts Section 12-8-1 and Section 12-8-9 of the Mandan Code of Ordinances. Second motion by Comm Schoberg, seconded by Comm Hecha. Any further discussion? Hearing none Roll callur’s Hainon Hainon, ra, Roarr, yes, Schoberg, Mayor Freelich, yes.

00:39:06,900	Item number 3, introduction and first consideration of ordinance number 1476 relating to traffic and vehicles. Amy. Good evening, Mayor and Commissioners. I am here to introduce Ordnance 1476, um, which updates the Mandan Code of Ordinances. uh, with recent state law changes relating to traffic and vehicles. Um, just to briefly touch on those changes.

00:39:30,530	They include one, cities are no longer permitted to double the fines for speeding, and that provision has been removed. Um, there are some updates related to temporary registration permits. A court may now grant a motion to amend a charge of driving under suspension to a charge of operating a vehicle without being licensed.

00:39:52,800	Drivers may now exit a roundabout without first signaling their intention to exit. Uh, traffic offense was created relating to the owner of a motor vehicle when their vehicle is involved in a fleeing incident, um, the permitted light transmittance requirement for vehicle windows changed from at least 50% of light passed through to 35% for side and rear windows.

00:40:14,900	The fine for careless driving increased to $100. The Interstate limit increased from 75 MPH to 80 MPH. And finally, the fine for speeding in a construction zone increased from $80 to $150. Um, I can answer any questions you might have or Chief Sigler is here tonight as well.

00:40:38,900	Any questions for Amy Mayor Amy, uh, on number 3, where the court may grant a motion to amend a charge of drive suspension to operating a vehicle without being a license. That is, without being a licensed driver’s license, not the license for the car, correct? There’s just a delineate. There is a difference.

00:40:57,970	Correct, yup No, is there still separate offenses though? Chief Sigal would probably have a better idea of that than I do. I don’t do a lot of criminal law, but I’ll let him answer if he can Mr. Mayor, Comm Roy, are you talking about separate between not licensing your vehicle and not having a driver’s license.

00:41:16,270	Yeah, and in fact, there’s still a separate charge of suspension. and operating a vehicle without having a driver’s license, correct? That’s correct, sir. These, these are not consolidated in any way.

00:41:33,270	Now what they did with this and during legislative session is try to clean up it to where they don’t have so many people sitting there with suspended driver’s license to give them opportunities to get license back plus it kind of frees up the courts to make decisions instead of it just recurring over and over and over again. I know it is a problem, you know, in terms of uh number and enforcement, so appreciate the information.

00:41:50,600	Yes sir, Chief Chief Excuse me, Chief Yes, sir. Item number 6, the, the permitted light transmittance requirement of vehicle windows change from at least 50% the light passed through to 35% at side and rear. So this seems to me to be something that would be difficult. How would this be addressed on a typical Mr.

00:42:12,230	Mayor and Comm Braun, we have light meters or 10 m that we use to determine the light that’s being transmitted through, so your side windows, your back windows can be darker now than the front windows. Thank you.

00:42:44,170	Any other questions for Amy or Chief Siegler? Amy, this is basically standard operating procedure following every legislative assembly, is that correct? Yes, yeah, every 2 years there’s always some updates to be made. So this just updates our code. We largely follow Century code, and so this just updates our code to match that. Thank you. I move to approve the introduction and first consideration of Ordinance number 1476 as presented.

00:43:03,470	Second. Thank you, Amy. We have a motion by Comm Rohrhr, seconded by Comm Brown. Any further discussion? Hearing none. Mister Neubauer, could you please take the roll? Comm Messrs Braun, yes, Rohr, yes, Schoberg, Heinscha, Mayor Frelich, yes. motion passes Item number 4. Consider a resolution authorizing in an SRF loan application for Le service replacement projects.

00:43:33,870	Jerk, May and Commissioners, good evening. This is related somewhat to our key 3 item, um, this is, uh, a requirement from the NDDEQ or Department of Environmental Quality, uh, they require a, a, um, resolution authorizing, um, staff to apply for and it, and furnish information for SRF loan applications.

00:44:02,170	This particular SRF loan application is for the lead service line replacement inventory work that we are anticipating, uh, to occur in the next coming year, as well as the physical replacement of lead service lines over the next 10 years.

00:44:21,470	So, um, we worked with AE2S to come up with, uh, or to put together, um, an estimate for what our tenure replacement schedule looks like and we, um, kind of designed our, uh, our proposed loan application around that number. Um, the estimated amount was just under $4.5 million. Um, this, uh cap. is, is, uh um typically flexible, and we’re not obligated to um to spend $4.5 million.

00:44:44,070	It’s just kind of as a starting point, um to, to begin these efforts. um the, the primary, the primary goal of the SRF loan right now would be to uh take advantage of that 66% loan forgiveness for the Engineering service agreements that we just discussed.

00:45:05,370	Um, we’re recommending approval of the resolution, but I can try and answer. Any questions if you have any? Jarek SRF stands for what again? State revolving fund. I believe Yes Thanks Any other questions for Jarek Yup, none. Thank you, Jarek. Commissioners, what’s your wish? I move to approve the resolution as presented. Second motion by Comm Heinschand, seconded by Comm Schoberg.

00:45:35,100	Any further discussion? Carrying none, roll call. Commissioner’s roar. Yes, Schoberg, yes, Heinscha, Ron, yes, Mayor Freelich. yes there is no other business Uh, future meeting dates for the board of City Comm. September 16th 2025 at 5:30. and the note September 16th will be the preliminary budget public hearing, and that is at 6 p.m.

00:46:07,100	October 7th, 2025 at 5:30. and October 21st, 2025 at 5:30. With that entertain a motion to Adjourn. move 2 motion in a second Did I forget