00:00:11,330	Welcome. Today is October 21st, 2025. It is 5:30 p.m. and we are in the Bosch Frehlik meeting room. at Mandan City Hall Mister Neubauer, could you please take the roll? Comm Comm Henonn, Braun, er, Roar He Schoberg here Mayor Frelich. He now we will all stand for the Pledge of allegiance. to the Republicans. nation.

00:00:46,530	under God in the divisible and just ice for all. OK, we’ll start off the meeting with announcements. Martin Mandan Public Library, North Dakota Tourism Grant Award, Barb. That is me. So last, uh, Tuesday morning at 6:30, checked my email and it says award or congratulations.

00:01:19,330	Open it up and here we have been, um, accepted for a $500,000 North Dakota destination tourism grant through the North Dakota Commerce Department and so what the purpose is is upstairs, and I think many of you have talked to or heard me talk about this makeer space um, where people can go up,

00:01:42,630	design things, um, do podcasting, just there’d be a whole conglomeration of things, but our focus for this is that we would actually also turn some of the components into a tourist spot. So we would set up tours an example that I have is Enchanted Highway.

00:02:04,070	So we work with a company, we get a bus, people go on a tour through the enchanted highway, um, meet and talk with G ary Graff and then come back to the makeer space and they would create then their own souvenir for their day’s adventure or their own podcasting about it, their own video, um, so there, that we would have different

00:02:24,800	experiences such as that, um, where people would be coming and they would start their day up at the Maer space, and then they would end their day. at the Maker’s base. Um, this is to be done by June of 2027.

00:02:43,600	and right now we haven’t even gotten any formal paperwork to sign or anything like that. It was just the award letter. Question questions for Barb, you know, Barb, have there been for the upstairs have there been plants in place already that that are existing presently as to the layout of formatting of where roomsring or does that have to

00:03:02,600	be done yet? That all has to be done, and honestly that is what I am as excited about. I mean, generally the whole award, but we can then hire somebody who can come in, architect, and they can all help us design so that space can be used for multiple purposes as well as different makeerpace areas

00:03:24,100	because I was up there, it’s been quite a while back and they were talking about this and what, what they like to do, and I thought maybe some plans were in place already, but maybe just in my head. OK Ho they’ll move out from there and into a some concrete stuff.

00:03:37,470	Yep, it definitely has to. OK, thank you. Aaron and Barb, um, I’d like to, to thank you and your crew for doing all the work you have been doing. Um peripherally involved in that cause that’s my portfolio, I guess, but um, you’ve been trying, uh, in earnest to um, acquire other grants, uh, for the basically the same,

00:04:05,270	same arena. And I think that I, I like, like and, and personally find um. um refreshing is not the word, but you’re, you’re, you’re stepping up and working also with Mandan’s school system, mandate School District, and Mandan Parks, uh, two different projects. Uh, 11 of which is still, uh, in the works.

00:04:29,230	So, um, give your, give your crew pat on the back for us and appreciate all the work you’re doing. I will definitely do that. Also with this grant, um, I worked a lot with Matt, um, generating some ideas like how we can expand that to make sure we’re encoun um encompassing all of

00:04:48,430	Morton County, as well as the different features that we have between Bismarck and Mandan, um, that people would want to take active interest in and um part of it too comes from my growing up as a kid, going on tours in Boston and all of that.

00:05:02,270	We’d sign up our family to go on this big bus tour, and we don ’ t have anything like that in our area, and I just think that it brought really good memories for me, so I’m hoping that for others coming through, um, they will do the same plus we get them to stay here a little bit longer.

00:05:16,730	as well. Great job, Barb Can I make another announcement. Um, we just learned today that and actually Craig knows about this, um, in July, we had gotten, um, a letter stating, um, that as in our library world, there are standards that we have to meet.

00:05:42,100	Um, there are 3 of them, um, developing, excelling, and then future focused, and we learned in July that we had moved to the top rate, um, future-focused, and, oh, we got a plaque today, um, officially, so we were officially awarded. and can say that, um, and we were one of 4 out of 84 libraries who received this honor.

00:06:03,270	Um, as far as I know, it’s Bismarck, Grand Forks, Dickinson, and us, so. I think that’s pretty good too. Congratulations. to you and your staff. Thank you My only question, Barb is the, uh, Great Wall of China gonna stay? Sure OK Thank you Onto construction updates with Jerk. Mayor and Commissioners, good evening.

00:06:38,470	Um, have a few construction updates for you if they’re getting slower and slower as the construction season kind of winds down, but, uh, Memorial Highway is still very, very active. Um, recent work include, uh, includes the following. There’s 5 under grooves underground crews active on the project.

00:06:58,730	Three of those are working on the 60-inch storm sewer between 40th Avenue and 32nd Avenue on the south side of the road, the water services are complete and um water crews will move to uh install water main in between 46 and 43rd on the north side of the road. and um sanitary sewers also complete on the south side of the road, so um Kistish Kist lift station at 40th is fully in service.

00:07:21,700	and um the paving on the south side of the road is at or through the 40th Avenue intersection right now. There’s going to be a large, um large pore, uh, next week, that would include a 40th Avenue itself and, um, that’s um, gonna be a, a big part of what’s going on next week.

00:07:43,500	Um, once again, just gonna reiterate some of this winter shutdown stuff. Currently targeting a November 23rd winter shutdown. The temporary wavy asphalt surface will not be, will not remain over the winter.

00:08:08,170	Um, any, any sort of temporary solution over the winter would be flat and plowable Um, we’ve also received a few um comments and concerns over the accelerated construction schedule and how that affects, um, quality and, um, I reached out to both the NDDOT and our consultants on the project and the NDDOT has 5 inspectors and 2 project engineers on the project and then HDR A2S typically has 3 or more inspectors active on the project during construction activity.

00:08:31,100	Um, and then they reiterated that all pay items are inspected during installation to ensure quality and to make sure that they are being installed per the plans and specifications that Radius contractually obligated to follow.

00:08:50,870	So just want to assure everybody that, uh, you know, with the accelerated, um, construction activity, there is a there is a matched um, oversight effort as well. Any questions on Memorial Highway? Jerey had talked earlier, there’s a process that actually goes on if I remember right, when the concrete’s actually coming out of the cement truck, is that correct? truck backs over it or something.

00:09:11,630	I’m sorry, you might have to be a little bit, uh, I’m not fully understanding. your question Comm Schober, I think, um, in talking with the Bismarck District Director from DOT yesterday, um, when the trucks back up with a load of concrete and they’re not sinking into the base material.

00:09:29,730	that’s part of the testing too, so if they’re not sinking in, then the, the base material is ready to accept the concrete, and that’s a good thing.

00:09:46,000	So even though it was raining out on Monday morning, I think when they were pouring, um, they were keeping a close eye on the base material and making sure it was stable and acceptable for concrete Thanks for the correction Appreciate it. All right, moving on, these, these other projects have a little bit less activity. The water treatment plant phase 3 optimization project. It’s been focused on the Lime silo area.

00:10:05,600	Um, the only recent work that’s really happened is they’ve backfilled the y silo area and cut sheet piles, um. other than that, there hasn’t been too much activity on that site. Um, there will be some fall work, uh, yet, yet to be done. Lime silo work rail Railroad spur work and roofing, and then we’ll move into indoor work.

00:10:23,170	There will likely be a little lull here while AE2S approves shop drawings, and they order, they order the, the parts and materials that they need to to do some of the other work on the job Any questions on water treatment plant phase 3? Uh, Collins Avenue Reservoir, uh, recent work included, uh,

00:10:42,900	finishing the wire winding and the shot Creek Shot Creek. and then they worked on the South Tyan and Voltwork, which you can see in the picture right here. Um, once again, this is the same winter shutdown update, new reservoir online in late November, and then the exterior finishes will finish in the spring Any questions Collins Avenue

00:11:05,870	OK The last one I have is the 2025 street Reconstruction. All water main is installed and online. The PRV installation will happen next week. and if you notice there are some street lights out in the area.

00:11:30,530	The electrical work to restore that those street lights will occur after the PRV installation is completed, and then everybody should be back up and running as far as street lights go. If there’s any other street lights that remain out, just let us know and we’ll, we’ll coordinate getting those back up. Um, sidewalk and curb and gutter, concrete repairs will be ongoing and then paving operations will continue. All of this is as weather allows.

00:11:48,530	Um, the contractor will finish the base lift of asphalt this fall and final lifts will likely be completed in the spring, but once again this is, um, whether, whether it needs to be considered and then chip seal and unfinished items will be wrapped up in the spring as well.

00:12:08,370	Questions on that one Jakub, high back up please, Mary Jo about the water tower. I’ve been asked this too, and I don’t know when it’s all completed and you’re talking about putting it in use, does it have to have a bunch of water put in it till it’s flushed out or is it is the interior ready to go

00:12:21,170	when the water comes in and it’s ready to start servicing the lines. It’s a great question, um, Mayor Comm Rohr, I would, I would imagine that there’d have to be some flushing that needs to occur, uh, prior to getting put online, but I’d have to confirm that with uh I was asked, no, I

00:12:35,170	didn’t know, so I thought. Yeah, I’ll get that answer for you. Thank you. And that, that is what I have OK. Thank you very much. Uh, item number 3 under announcements tomorrow night at 5:15 there will be a ribbon cutting for the Mandan Art alley. and that is located. uh one block over here on.

00:13:08,630	2nd Avenue in the alley. uh, we’ll probably stage by between Vicky’s and Big Stick and there is um some speakers and then some refreshments after. So please plan on attending the ribbon cutting at 5:15 for the art alley. Uh, Mandan Progress Organization, Mix and Mingle at Dakota Customs, on Thursday night, October 23rd.

00:13:36,900	from 5 to 7 p.m., please RSVP to the Mandan Progress Organization. or register at Viitandan.com site. Uh, item number 5, trunk or treat, Chief Zeigler, would you like to talk about that? Thank you, Mister Mayor and Commissioners.

00:14:04,270	Um, yes, on October 31st from 4 to 6:30 at the law enforcement center located at 205 1st Avenue Northwest. We’ll have our 7th annual trunkerre, uh, I want to thank the Mandan Eagles again for the $1500 donation for all the candy that’s gonna be given to us, uh, this will be a cooperative with um Morton County Sheriff’s Office and a lot of the city departments

00:14:24,500	will be setting up there’s some local businesses that will set up for the trunk or treat. and. it’s a safe environment for kids and families to come down and get uh their treats and, uh, hopefully there’s not a lot of tricks unless the city administrators down there running his motorized golf cart around.

00:14:40,500	So, um, yeah, come down to the, to the police department on November on October 31st from 4 to 6:30 and have a good time and get a lot of good treats. OK, thank you very much. Uh, at this time is public comment section. Mr. Neubauer, do we have any we have no public comments.

00:15:03,970	so we will move on to the approval of the agenda. Commissioners, you’ve reviewed the agenda. I’ll move to approve tonight’s agenda. presented. We have a motion by Comm Rohr, a second by Comm Schoberg. to approve the agenda Any further discussion, hearing none, roll call, please. Yes,. Yes yes. Yes,, yes, yes, yes.

00:15:32,800	We’ll move on to the minutes, approval of the October 7th, 2025 Board of City Commission meeting minutes. I’ll move to, uh, prove the October 7th, 2025, Bor of City Commission meeting minutes. Second. we have a motion by Comm Schoberg, seconded by Comm Henon. Any further discussion Hearing none, roll call. Mess roar. Yes, Schoberg, Eschara, Mayor Frelich, yes.

00:16:03,270	we have no public hearings, so we’ll move on to bids. Item number one, consider warranty bids for the street Improvement District 240. shores at Lakewood Phase 2. Jerrek. Mayor Commissioners, um, this is the street Improvement Project associated with the development, um, just west of Lakewood Elementary and south of Dutton Circle.

00:16:27,330	Um, bids were advertised and then opened on October 3rd. We received two bids, one for Northern Improvement and one from Knife River. The two bids on the $2 million project we’re about $10,000 apart from each other, so very, very tight bid bidding process, um, these were both under the engineer’s estimate.

00:16:45,900	Um, it is our recommendation to award the bid, the base bid, and alternate one to Knife River as presented in the packet, and then I would also like to note that it did make an update to the suggested motion which included the approval of a resolution awarding the bid as well.

00:17:04,800	Um, if you have any questions, I’d be happy to answer them. Otherwise, um, those are our recommendations Jarek, that, uh, the final bid was substantially lower than the engineer’s estimate, correct? About 700 grand. Mayor Comm Schoberg, yes, the bids, uh, the low bid was, uh, just over $2 million and our engineer’s estimate was 2.7 million. Thank you.

00:17:35,530	Any other questions for Jarek? I move to award the base bid and alternate bid to knife. River Corporation For Street Improvement District 240. and improve the resolution that is awarding the bid Second a motion by Comm Rohr, seconded by Comm Schoberg. Any further discussion Hearing none, roll call, please.

00:18:10,900	Monsieur Schoberg, yes, right, Heinscha, Braun, yes, Rohr, yes, Mayor Freelich, yes. We will move on to the consent agenda. Are there any items that you would like removed from the consent agenda. Mayor, I’d like to, uh pull item number 2. on the consent agenda. OK. Any other items, Commissioners If not, I would look for a motion to approve items 1 and then 3 through. 8.

00:18:48,700	So moved 2 motion by Comm Heinon, seconded by Comm Rohrr. Any further discussion? Hearing none roll call, Messrs. Hancha, ra, Roarr, S. Schoberg, yes, Mayor Freelich.

00:19:25,170	yes Item number 2 Jarek Mayor and Commissioners, um, just gonna give a little bit of background on this item, um, for sewer Improvement District 144, um, project that was, uh, started in 2007, um, we had an estimated sewer shed area that is shown in red on this map. and this, uh, estimated sewer shed area extended out beyond the city limits at the time, and this is the, uh, this is kind of known as the Red Trail properties that we’re talking about today.

00:19:45,270	Um, since it was out of city limits, it was held in abeyance. um, all these years, uh, these properties recently came into the city, and these properties where we were estimating them to be served for them from the sewer improvements to the east.

00:20:02,430	They are instead being served by sewer improvements that we recently made to the West. So those properties no longer benefit from this 2007 project and it’s our recommendation, um, since this project has been paid in full since then is to remove the assessments held in abeyance on these properties that don’t benefit from that previous project Um, if there’s any other specific questions, I can try

00:20:23,730	and answer them, otherwise, that’s our recommendation. Jarek, I, uh, had to go to the dictionary and look up the meaning of the word aban, basically just, just means a state of inactivity or suspension.

00:20:45,630	Um there is really no money involved in this aban, so nothing’s going to be repaid to anybody because there is nothing put into it. Is that correct? Mayor Comm Schoberg, that is correct. The, the, the project was paid for by the properties that benefited from the project and there’s no outstanding, um. debt to be paid. Thank you.

00:21:06,470	OK, any other questions If not, what are your wishes I’ll move to remove the hookup fees that are held in abeyance for the red Trail holding properties related to the sewer improvement District number 144. Second motion by Comm Schoberg seconded by Comm Heinscha. Any further discussion, hearing none, roll call. Comm Braun, Rohr, yes, Schoberg, yes, Heincha, Mayor Freelich, yes.

00:21:31,500	There’s no old business, so we’ll move on to new business. Item number one, consider requests from Mandan Progress Organization. related to the July 3rd. 2026, United States, 250th celebration fireworks show. Matt. Good evening, Mayor and Commissioners.

00:21:58,730	Thank you for having me here this evening to talk about the 250th celebration next July 2nd, 3rd, and 4th in Mandan. Uh, it is, uh, gonna be a, a great celebration and one of the things that we are working with is to do a uh pyro musical, uh, celebration on the evening of July 3rd, um, for those that

00:22:16,530	don’t know Ayro Musical is a fireworks show that is set to a a soundtrack, music soundtrack of of either um, good old traditional US songs as well as some um contemporary songs as well.

00:22:38,470	Um we’re excited to have a partner with um um Pegasus illuminations, um, to be putting on this show for us on July 3rd, uh, here in Mandan. So this should be a pretty good celebration. It should be, uh, one of the largest fireworks shows, um, in the state, um, for this 250th celebration. So we’re excited for that.

00:22:53,270	Um, I’m here this evening just to answer any questions about that. Um, also to request a, um, a $50,000 commitment from the city to help get this um particular project and celebration underway as we start planning already, um, for the 250th celebrations next July 3rd and 4th of 2026.

00:23:20,000	Do you have, uh a video or anything to show, um, so we have a little bit of a segment that was done, um, here at that, um, Pegas Pegasus illuminations did, um, for Dickinson last year over the 4th of July. Um, this was a pyro musical as well.

00:23:38,170	And you can see some of the uh types of fireworks that will be going off, um at the show that we are currently planning and designing. um for the 4th of July or July 3rd here at Mandia. Excuse me. And this is smaller than Yeah, yeah, this, this is a, uh a, a, a smaller show.

00:24:00,530	um, it is um, this show was done in Radiance of some buildings, so they had to lessen the size of the shells that were being used. Um, our goal with um the landowner that we’re working with is to be able to do some much larger shells, um, as part of our show here.

00:24:31,070	on July 3, 2026 Matt Pegasus, um, is in North Dakota company. They are, they are actually a North Dakota company and they are headquartered in Mott, North Dakota. And there’s already been uh meetings with fire and police and yes, we have actually started those meetings, um. about a month, a month ago, um, or more with those conversations as to um the location.

00:24:53,800	Um, we’re still finalizing that, so we haven’t released what that location is yet, but we have been working with them on traffic and other safety requirements are going to be needed to, um use this location as the, um, fireworks, um, firework location for the for this event. Thank you.

00:25:15,230	50,000 you’re asking for is, is that for the city to cover this entire show. No, um, this show is about a $75,000 show. Um, so the MPO is um going to be raising sponsorship dollars and committing that additional 25,000 plus whatever additional costs that we’re going to need for the logistics of this

00:25:37,100	particular show, um, our estimate that this, this event is July 3rd event’s going to cost anywhere from 100 to 125,000, um, when we get done with logistical things, porta potties, trash, um, uh, bus shuttle services to get people in and out of their marketing, um, uh, floodlights that we’re going to need to for safety, security, all those

00:25:58,100	different things are gonna um come into play for this event. you Any other questions Matt, how many how many people, I know it’s hard to guess, but if you what would the, what the plan for how many people would you look at? Our estimate that, um, on site, we could see anywhere from 700 to 8000 people, um,

00:26:19,970	that come to the actual site, um, in the area, we could see anywhere from 1000 to 12,000 being able to observe this particular shell. um, and that would be in the immediate uh, I’d say 0.

00:26:38,600	5 mile to 1 mile radius when you look at the different properties that are around there, and beyond that, um, you’re most of anyone that’s in Mandan that has a high enough um vantage point, um, even if you were to go south to, um, 48 Brown Lincoln or Fort Lincoln Elementary and those hills kind of in those neighborhoods there, they should be able to see um some of the larger shells of this

00:26:55,270	show, so, um, in, in combination, you could probably see there’s some 12:15 to 17,000 people being able to see this show, um, from some perspective. I’m assuming the people in Bismarck should be able to see. Yes, um, from the vantage point of um.

00:27:17,170	um chiefs looking village up there and the promontory promontary point area. We’ll probably have a very good vantage point of of seeing um this particular show. Any other questions for Matt? Another question. You haven’t said whether this is going to be held at.

00:27:34,630	We haven’t, um, we’re still securing that, so we don’t want to release unless we have to make some changes, but we’re trying to get all that finalized here in the next, um, 2 to 3 weeks. And they’re requesting the funds from Mr.

00:27:59,800	Neubau Mayor Freli and Commissioners, it is from the city’s 2% occupancy tax and promotion fund, um, so majority of these funds are used to help support the Bismarman and convention and Bzitors Bureau, and there are some remaining funds that are used for doing some city promotions. and this would fall under city promotions. Yes. Thank you comments yet Uh take uh a motion and then we can have comments or you can, you can go right now if you would like to comment.

00:28:20,000	OK, I’m, you know, my opinion is based on the fact that I’m somewhat fiscally conservative, and I think, you know, 50,000 is quite a bit of money from the city of Man to be spent on something.

00:28:37,170	I’m not sure what kind of financial return it’s gonna be to the city in terms of business or things like that, to be a lot of people, you know, seeing that. And the rodeo has this fireworks, along with a panorama of fireworks throughout, you know, the two cities on both nights that light up the skies on both, both dates.

00:28:57,370	And it’s my view that the MPO could probably use a $50,000 for enhancing events such as a summer concerts. and the Christmas display downtown and excuse my play with words, Bigger bang for the buck. Uh to provide, you know, an outcome that would have a little more longer lasting effect. and be more impacting. So I just, my, my view.

00:29:22,900	Thank you Uh I’ll remind again that this is for the 250th celebration. This is you know. the rely, uh, once every 50 years. uh so it will be memorable and I think you’re conservative on 7000. I think we’re going to get. 10 to 12, uh there could be some logistics out at the rodeo this year with the or next year.

00:29:52,800	uh with the construction on the Memorial Highway. so I’m looking forward to it We are too I would entertain emotion for or against I’ll move to approve the $50,000 funding assistance to demand and progress organization from City of Mandan’s 2% occupancy tax promotion fund for the US 250th celebration fireworks show.

00:30:30,700	Second we have a motion by Comm Schoberg. a second by Comm Hancha. Any further discussion Hearing none, roll call, please. Commissioners, roar. No, Schoberg, yes, Heinschan, yes, Brawn, yes, Nay Freelich, yes. we’ll move on to item number 2. Consider the proposal from Starion Bank for the city’s sales. of definitive improvement warrants and refunding improvement bonds. Greg.

00:31:06,070	Good evening, Mayor Commissioners, um, on September 16th of this year, the city commission approved of a special assessments for uh the following improvement districts, uh, street improvement District 231, which was the Eighth Avenue Northwest Project, street improvement District 235, which was the 2024 Street rehabilitation project, water and sewer improvement district 64 Northwest Trunk Sewer Project, uh, Trails Improvement District number one, North

00:31:35,000	Dakota Highway 6 shared use trail project and also trails improvement district number 2, which was the old red Trail Phase One project. On September 18th, the city issued a request for proposal to 4 financial institutions located in Mandan, uh, for the banks to provide the long term financing for the city’s improvement districts consisting of a ten-year term

00:32:01,530	and a 15-year term. Uh, the city received 4 proposals by the October 2 deadline, uh, based on the proposals received, uh Starian Bank submitted the lowest interest rate of 5% for the tenure term and 5.15% for the fifteen-year term.

00:32:24,970	Uh, the proceeds from the sale of the warrants and bonds will be used to reimburse the city for the cost of the improvements, um, the city will, um repay the warrants and bonds through the collection of the special assessments from these improvement districts, uh, the interest rate for the special assessments will be the same as the interest rate for the warrants and bonds since the

00:32:46,500	warrants and bonds are subject to optional redemption or prepayment as provided in the resolutions. Uh, the resolutions were prepared by the city’s Bond council, and they are recommended for your approval, and there are two separate motions that will require two separate roll call votes. and I will stand for any questions you may have.

00:33:09,370	Any questions for Greg Mary and Greg, quick question on the I believe it was a couple months ago that we voted to allow this to even happen locally, right? To, to be able to do this locally or is that something different on different bond market? I believe last year was the first year that we implemented, um,

00:33:36,700	soliciting the the either a year or two ago, uh, where the city, um, chose to go the route of, uh, allowing the local financial institutions to provide financing for the city’s infrastructure projects.

00:34:02,900	uh, the advantage in working with the local banks is that the city can set its terms meaning that if property owners prepay their assessments, the city can bundle those prepayments and then submit those um special assessment collections to the financial institution providing the financing which then in turn the city can reamortize the loan and lower its future interest costs, because when people prepay their special assessments either in part or

00:34:25,800	in full, the city no longer is able to collect the future interest on those assessments, um, which is different than market bonds. When you go to the market to sell bonds, um, the provision for prepayment isn’t there until about 7 years into that bond issue, which is the call date.

00:34:47,530	um, and we can’t get around that, but when we look locally to our financing through loans, they’re not called market bonds. We have the opportunity to set the terms which, um, provides, um, the opportunity for the city to lower that future interest cost through prepayments of specials.

00:35:09,500	So it’s been about 2 or 3 years that we’ve implemented this practice. Thank you. Any other questions Greg, what’s, what’s the percentage typically of people that pay off their specials ahead of time. I knew someone was going to ask that.

00:35:33,700	um, President Frelich, um, Comm Braun, it, it varies, um, it really depends upon the project. It’s not a consistent percentage from project to project. Um, for example, um, just recently with two projects that Rivera Bank provided financing for. We’ve already collected um about 350,000 plus maybe of prepaid special assessments.

00:36:06,070	and so the city intends to turn around and then um pay Bravera Bank those special assessment collections so we can then reamortize the loan and lower the interest rate going forward, but to answer your question on the percentage, um, I have not, you know, for example, with, with Brevera Bank, um, I don’t know exactly what that percentage is, but I

00:36:24,730	do know that prepayments occur, they can be large and they can be small. It just depends upon the project and it depends upon the property owners within each district.

00:36:50,900	OK, thanks Any other questions for Greg If not I would entertain a motion I’ll move to approve the resolution creating the funds of Improvement Districts and authorizing the issuance of improvement warrants. Second we have a motion by Comm Hancha, a second by Comm Brown. Any further discussion? Hearing none, roll call, please Comm Schoberg, yes, Heincha, yes Bra, yes, Rohr, yes, Mayor Frelick, yes. also would entertain a motion to approve the resolution authorizing the issuance.

00:37:20,270	I’ll move to approve the resolution authorizing the issuance of 8000 8,717,000 $190 refunding improvement bonds series 2025. Motion by Comm Hanscha, seconded by Comm Brown. Any further discussion Hearing none, roll call, please. Commissionerer’s Hanshawn Braun, yes, Roarr, yes, Schoberg, yes, Mayor Frelich, yes.

00:37:59,270	item number 3 under new business long-term financial planning policy, Greg, or? Justin Good evening, Mayor, Comm. On October 7th, the Commission approved the city’s five-year long term plan. During our last working session in May, the Commission asked that following that adoption, that the finance department bring back the planning policy for revision from 5 years to 10 years, there is a suggested motion motion in

00:38:24,430	the package, and I would stand for questions. Any questions for Justin Just in the purpose of this, remind everybody. the purpose is when we will start our update to that to the finance plan this fall, um, and it’s just for to guide staff on are we planning for the 5 years

00:38:53,370	that the current policy is or looking out 10 years into the future, which is the proposed update to the long-term financial planning policy.

00:39:12,070	And the reason we want to go to 10 uh, a lot of our projects continue to be farther into the future and higher dollar amounts, and we want to be sure that we’re doing our due diligence as staff and finance professionals to make sure we’re making the best decisions possible for the community. Good answer. Thank you Any questions for Justton? If not, to put entertain a motion. I moved to approve the update to the long-term financial planning policy. I Motion by Comm Rohr, seconded by Comm Schoberg.

00:39:39,530	Any further discussion, hearing none. Roll call, please. Mrs. Braun. Yes, Rohr, yes, Schoberg, yes, Hans, Mayor Frelich. Yes Item number 4 under new business, consider submitting a highway safety improvement program grant. application to the Metropolitan Planning Organization. Jarek.

00:40:11,530	Mayor Commissioners, um, the NDDOT and the Metropolitan Planning Organization recently solicited solicited applications for a number of grant programs. One of those grant programs was the Highway Safety Improvement Program, which, um, as you might guess, are for road projects that have a safety focus. um, in this particular program, projects like Roundabouts and Rapid rectangular flashing beacon projects are very competitive.

00:40:33,070	Um, this, this program, uh, or this grant cycle was soliciting for the 2030 fiscal year and um we looked at our handy dandy five-year capital improvement plan and identified a 2030 project that was the uh sunset Drive and twenty-seventh Street, roundabout with this would be just southwest of the middle school.

00:40:56,500	Um, we’ve had a lot of, uh, we have aging pavement there, and then we’ve had, we have a lot of uh complications at that intersection related to the major movements being northbound right turns and westbound left turns, um, roundabout would reduce the conflicts between those two movements and uh we’d have a, we’d have a good product Um, this grant program includes 90% federal funding.

00:41:16,730	and and the $2.7 million project, we would be, we have a local match of about $270,000. and we are proposing to pay those through special assessments in a future district. Um, we’re recommending approval of or to authorization to submit the uh grant application, but I can try and answer any questions if you have any.

00:41:38,070	Jake Winess this is the same project that maybe a year or so ago, didn’t they have a or the public could go up and they had different designs and they were asking for public input. Uh, they pick out a particular design from that? So, uh, Mayor Comm Rohr, this would be just north.

00:41:57,870	of that, uh, the Sunset Drive Interchange project included the intersection at um Sunset and Olded Trail, and then this project would be, would basically continue improvements, uh, north to the next, uh, functionally classified road, which would be 27.

00:42:23,500	So it’s a project, but um, kind of in conjunction in coordination with that sunset Drive interchange project. OK, thanks for the clarification. Absolutely. Any other questions for Jarek If not, could I get a motion? I’ll move to authorize the engineering department to submit a highway safety improvement program application for the sunset Drive in 27th Street roundabout. Second a motion by Comm Schoberg a second by Comm Heinscha.

00:42:52,800	Any further discussion hearing none roll call, please. Commissioner’s roar. Yes, Schoberg, yes, Hainscha, yes, yes, Mayor Frelich, yes. we’ll move on to item number 5. Consider submitting an urban grant program application. to the Metropolitan Planning Organization, JErek Mayor and Commissioners, um, one of the other programs that they solicited applications for was the Urban Grant program.

00:43:20,100	Um, we have an urban grant program project slated to start next year, which is phase one of our Downtown street improvement projects, um, shown in orange on the map that I have pulled up.

00:43:38,230	Uh, this application would be for fiscal year 2029 and would be for the uh continued improvements to the east of phase 1, phase 2 shown in purple here. um, we are, uh, structuring our application similar to how we structured phase one, which would be about a 60% ask on the overall project, um, cost, and so that’d be about 3.75 million of the $6.2 million project.

00:43:59,100	Um, the remaining amount would be paid for or would be we’d propose to be paying for that through a combination of municipal infrastructure funds, utility funds, sales or um sales tax funds and Department of water resource funds. and special assessments, similar to how phase one is being funded.

00:44:18,800	Um, it’s a kind of a, a large or a complicated funding package, but um that’s how we have, we have it kind of broken out in the application if you wanted to take a closer look, um our recommendation is to authorize the engineering department to. submit this application. Otherwise, I can try and answer any questions that you may have.

00:44:34,270	Any questions for Jarek I’m Aaron Jarek, I guess I would just say that for the public’s knowledge, right? This is the steps in this is to submit uh, the grant application and from then uh from there, they’ll be follow-up meetings and things with stakeholders in the area and things. This is to submit the application.

00:45:02,230	Mayor Comm Heincha, that is correct. This would be, yeah, this would be our first step towards continuing this project on and hopefully the conversations that we would be having after this would include knowledge about whether or not this grant is included in the funding package. Yep. Thank you.

00:45:25,500	Any other questions for Jarek? If not I move to authorize the engineering department to submit an urban grant program application for Phase 2 of the Downtown street improvement project. We have a motion by Comm Brown, seconded by Comm Rohr. Any further discussion? Hearing none, roll call. Comm Schoberg, Han, yes, Ron, yes, Roar, yes, Mayor Frelich.

00:45:56,530	yes we will now move on to resolutions and ordinances. Item number one. Consider the introduction and first consideration of ordinance number 1478 to amend and reenact Section 117-3-7. Two of the Mandan Code of Ordinances. relating to the coverage ratio for water and sewer revenue bonds.

00:46:28,000	Greg, Mayor Comm, um, I’ll provide you some brief background and then I’ll wrap it up and put this item in layman’s terms that hopefully everyone can understand Um, the Mandan Code of Ordinances currently requires that net revenues from the city’s water and fertility fund equal at least 125% of the annual principal and interest due on outstanding water and sewer revenue bonds.

00:46:56,900	This provision establishes a debt service coverage ratio and tended to ensure adequate revenues are available to meet bond obligations and maintain fiscal stability in the city’s util ity operations, uh, when originally enacted and I did some looking today. I believe this goes back to the 1950s. um, where the 125% coverage ratio uh reflected prevailing lending requirements at that time.

00:47:26,170	However, current municipal finance practices and recent bond issuances in North Dakota generally require a coverage ratio of 110%. unless a higher percentage is specifically required by the lender or bond purchaser, for instance, according to the North Dakota Public Finance Authority, state Revolving Fund, Bond resolutions for loans backed by revenue bonds, uh, covenant that the borrower were charge fees that will generate

00:47:54,530	net revenues um that are at least 1.10 times the average annual debt service for all out s t an ding revenue bonds, adjusting the city’s ordinance to 110% aligns the code with modern lending standards, avoids imposing a higher than necessary coverage requirement on ratepayers and provides flexibility to meet lender expectations in future financing.

00:48:26,530	In layman’s terms, for every $1 of principal and interest on the revenue bonds in the, uh, water and sewer utility fund. The city has to set rates that would equate to at least a minimum of 125%. um of the bonds. So for every dollar of principal and interest, we would need $1.25 of net revenues from our.

00:48:54,800	water and sewer utility rates. um so therefore when you lower the bond debt service coverage ratio, it lowers the long term impact of your utility rates, which ultimately helps our customers.

00:49:22,100	and looking at our CIP for the next 5, 10 years, there will be major projects and there will be, um, additional death that the city will be taking on lowering the debt service coverage ratio from 125% to 110, um, just helps in keeping those projected rate increases long term to be as low as we possibly can set them. So this really is a housekeeping thing, um, that will benefit the city, um, long term. Questions for Greg.

00:49:52,900	from, from this chair. Thank you for making it easy for me to understand. It’s like speaking French or something to me, but good job. Thank you. Thank you. Any other questions If not, I would entertain a motion. I’ll move to approve the introduction and first consideration of ordinance number 1478 to amend and reenact Section 117-3-7.

00:50:25,000	2 of the Mandan Coat of Ordinances relating to the coverage ratio for water and sewer revenue bonds. We have a motion by Comm Hanscha, a seconded by Comm Brown. Any further discussion, hearing none, roll call, please, Messrs.

00:50:51,170	Hainon, Ron, yes, Roarr, yes, Schoberg, yes, Mayor Freelich, yes, item number 2 Consider the introduction and first consideration of ordinance number 1479 relating to restricted parking of certain vehicles and trailers. Mr. Mayor, Commissioners, this clarification’s been requested by the police department to clarify that under the, the MCO it is unlawful to park or leave standing on any street in the city, a vehicle or trailer, which is unlicensed or for

00:51:17,900	which current number plates and tabs are not displayed. Um, if you look at the exhibit attached to this item, it shows the language being struck from the ordinance and the language to be added to the ordinance in its current iteration, the ordinance refers only to expired registrations without specifically stating that current plates or current

00:51:39,970	registration tabs must be displayed, as is a requirement elsewhere in the code, um, as I understand it, this is meant to address the scenario in which a law enforcement officer sees expired registration on a parked vehicle, issues a citation or ticket.

00:52:02,370	The owner of the vehicle under the current iteration, the old iteration of the uh the ordinance can say yes the registration tabs aren’t up to date, but the registration has not expired. I just haven’t put them on, which could lead to an argument that the citation could be dismissed or actually result in dismissal, uh, in traffic court.

00:52:22,000	So it clarifies the intention that, uh, the registration tabs, updated registration tabs and plate numbers need to be uh displayed in order to park on any street within city of Mandann. OK So with that we’d recommend, you know, approving the introduction and first consideration of ordinance number 1479 as presented. Thank you. Entertain a motion I’ll move to approve the introduction and first consideration of ordinance number 1479 as presented.

00:52:55,070	motion by Comm Schoberg, seconded by Comm Rohrr. Any discussion Hearing none, roll call Comm Braun, yes, Roarr, yes, Schoberg, yep, Heinscha, Mayor Frelich. Yes, thank you. And number 3, consider resolution establishing rates and charges for services from the solid waste utility fund. Jane, good evening, Mayors, Comm, Mayor and Commissioners.

00:53:22,730	This resolution updates the rates and charges for our solid waste utility fund. for garbage collection and disposal, the monthly base charge. for residential account will increase by just 5 cents per family living unit. reflecting our ongoing contract with EcoSanitation, the recycling collection will remain unchanged for 2026 under our contract with waste management.

00:53:44,700	Additionally, landfill rates are being adjusted to align with current operational costs and remain comparable with Ne neighboring regional facilities. These updates help us ensure our solid waste services remain sustainable, fair, and efficient for our community. I recommend approval of this resolution.

00:54:12,630	Any questions for Shane So Shane, the, uh, our contract with EcoSanitation for basically household non-recyclable bows will go up 5 cents. but waste management, um, will stay the same until what, roughly December 28, 2028. Mayor Comm Schulberg, uh, yes, the new are extended through your contract with Waste Management. Uh, the, the updated rates for 2026 were unchanged. They will go potentially up in 207 and 928, but that’s our next 3 years.

00:54:40,630	and there’ll be a few amendments for the uh. disposal of items at the city landfill. Comm Schoberg, yes, correct. OK. Any other questions? If not, I’d entertain a motion. I’ll move to approve the resolution establishing rates and charges for services from the sorry yep, from the solid waste utility fund. 2.

00:55:13,230	motioned by Comm Hancha and seconded by Comm Brown. Any further discussion, hearing none, we’ll call Mister Neubauer Messrs. Roarr? asked Schoberg. Yes, Henon, Ron. Yes, Mayor Frelich Yes move on to there is no other business tonight. The future meeting dates for the border of City Commissioners are November 4th 2025 at 5:30 p.m.

00:55:43,170	November 18th, 2025 at 5:30 p.m. and December 2, 2025 at 5:30 p.m. and with that, if there’s no other business. It’s, uh, be kind to your Ne, have a good, safe Halloween, and, uh, it’s onward and upward