00:00:13,000	Good evening and welcome. Today is November 4th, 2025 at and it is uh 5:30 p.m. and we are in the Bosch Frelich meeting room. Mandan City Hall Mister Neubauer, could you please take the roll? Comm Schoberg. Her, Hacha Her,. Here, , Braun, here, roar. Here, Mayor Frelich.

00:00:32,700	He and at this point, uh, Bill Robinson will lead us in the pledge. Bill, if you would like to go to the podium, please. of God any. Thank you, and that is the newly retired Bill Robinson. OK, we’ll move on to announcements, uh, public works announcements, uh. Chain.

00:01:23,630	Good evening I just want to come up and say a couple of things. Public Works will be holding our version of preseason. Conducting snow equipment training and trial runs November 12th through the 14th.

00:01:41,270	What we’ll be doing through here is we have quite a few new operators and we’re gonna be, uh, getting them out on the streets, showing them their, their territory where they’re gonna be clean and snow this winter and just being prepared. Might see some pieces of equipment out there. Don’t be alarmed. We’re just doing a little bit of training and, uh practice makes perfect.

00:01:56,000	So we’re ready if anything shows up and if we do get a smaller amount of snow, you might see more equipment than you’re used to since we’re just got a lot of new operators we’re training in OK. and that segues into your next announcement. Yeah, I’d like to take a moment, recognize Brad Glass, our utility superintendent who was recently named operator of the Year by North Dakota Department of Environmental Quality.

00:02:16,900	We’re proud to see his hard work recognized at the state level is a well-deserved honor and a reflection of the professionalism that defines our entire public works team. Congratulations Brad and the whole utility department. Congratulations, Brad, and we will be down at Public Works for a picture with Brad.

00:02:37,630	That is correct And Brad knows this He does now All right, jerk construction update. Mayor and Commissioners have prepared something to have my on my screen here, uh, update on 4 projects that we have active around town.

00:02:56,900	Uh, I left a couple of, uh, the other ones that don’t have much activity off of this, uh, the water treatment plant phase 3 and the 2024 street reconstruction project, namely um, first of all, I have Memorial Highway.

00:03:11,900	I got, we got some drone footage here that I just wanted to show off and Pete in case uh folks out there wanted to see kind of an overhead view of what was going on earlier today. It’s very recent footage, so just an opportunity for people to take a look at it rather than on their drive-bys Um, recent work on Memorial Highway includes uh Storm Main and inlets. Uh, they’re completed, they’re going to be complete on the south side by Thursday.

00:03:32,170	Um, the new water 16-inch water main will start to be installed on the north side. Um, they’re going to start at 46 and start working their way west. and they’ll go as long as uh weather allows.

00:03:48,170	um sanitary work has also shifted to the north side also we will continue um this season as long as weather allows and then concrete will be poured out the 40th in at the 40th Street, the intersection, and start to move over to 30-second over the next couple of weeks Um, uh, big topic here is winter shutdown, um, the NDDOT and Reddy have been in

00:04:09,000	communication with each other and have, um, are kind of working out the details of their winterization plan. um, and the DOT plans on sharing the details on that, um, via social media in the near future.

00:04:28,900	Uh, once again, going to reiterate, just in case um that the temporary wavy asphalt surface is not an acceptable driving surface over the winter, and that will not be the plan over the winter. Um, the winter section will resemble what is currently in place on the south side, on the southeast portion of the corridor which are the two concrete panels and then a 7, uh, 7-foot temporary asphalt extension.

00:04:48,530	You can kind of see it in the picture here that asphalt extension is this kind of darker, um, that darker piece to the left of my cursor here. and then for all of their winterization work, Reedy is targeting dates around that kind of November 23rd time, time frame that we’ve been talking about, right, right,

00:05:05,630	right around there, some items completed before then and some items they’ve targeted dates all like the 26th floor, so. right around that same time frame. Um any questions specifically related to Moorrera Highway. No.

00:05:31,900	OK Moving on then, Collins Avenue Reservoir, uh, the recent work included coding, uh, the exterior walls, a few, uh, valve adjustments and control panel work. We’re kind of nearing, um, nearing completion of the new reservoir. Uh, there was some curiosity around what the uh, putting it into service, uh entailed, and it’s actually pretty similar to a water line in that they are going to do um disinfection.

00:05:52,530	and then they’ll do pressure tests, which includes filling the tank to basically its overflow height, and then, uh, holding water there for an extended period of time and doing um structural inspections to make sure that uh everything holds as we’re expecting it to.

00:06:12,900	Um, once, once we’ve, uh, done those leakage tests, we’ll remove the water with the free chlorine and refill it with city water and then it can be put into service. So that we’re expecting that to happen by the end of the month, and we’re we’re very close there um, and then after, after it’s put into service, we will have a few more items to complete in the spring, namely the demolition of the existing

00:06:31,000	reservoir, as well as some retaining wallwork and um just exterior coating and finishing and stuff like that, so. any questions on Collins Avenue. Merger, are they pinning the outside of it a certain color? Um, they will be, I think the the color, the main color is called pearl or something like that.

00:06:52,470	I, I think that it, if it’s not the current color, it’s something close to the current color. Um, we’ve also been active with the beautification Committee regarding, um, a call for artists, um, because I think it’s an opportunity to put, um, some, some amenity on the side of the reservoir.

00:07:12,800	I know that Fargo had just recently won award last week or two weeks ago, um, regarding some, uh, art that they put on their water towers and just an opportunity here because I think it’ll be very prominent and visible from the interstate, visible from Olded Trail and stuff like that, so that’s the plan right now. That’s what, that’s kind of the, the direction we’re pursuing.

00:07:29,870	It’d be good painting surface as long as it doesn’t get too gaudy. Yep, absolutely, yep. Ja Jarek, the, the graphic in the upper upper right that is oh that corner’s gonna be that that uh visibility issue is going to be resolved.

00:07:48,430	Mayor Comm Schoberg, um, yes, this is, uh, the graphic on the top right is the site triangle that we used to determine how far back that we’re retaining wall needed to be. uh taken back in order to give a good sight line at the existing stop bar.

00:08:06,000	So, uh, folks, after this project should be able to stop where that stop bar indicates they should stop and be able to safely move into the intersection. and that’ll be in the spring. That’ll be in the spring. Thank you. Yes Moving on, um, 2025 Street Reconstruction, uh, the base lift of asphalt has been completed over all of the open trenches in the area.

00:08:28,170	Um, the PRVO installation, uh, the PRV I think was delivered today or was going to be delivered, uh, today or tomorrow, and the installation will take place on Friday, and then once again the affected street lights um are, uh, have to follow that work. So the, the street light repairs will occur after that. Sidewalk and curb and gutter repair are going to be ongoing.

00:08:45,530	and then any more remove and replacement that’s left to be completed will be completed next year. Um, that’s you’re talking about the, uh, Monte Drive. Correct, the Monte Drive project. Sorry, I should have been more specific with that. Um, winterization efforts are being coordinated with public works.

00:09:07,000	I know that the contractor and the street department are uh doing walkthroughs to identify um snow removal concerns in the area, and then, um, chipseal and unfinished items will be wrapped up in the spring that will include that uh top lift of asphalt.

00:09:29,270	and um we are putting together a communi communications related to the to the winter shutdown decisions and the spring startup plans, and we’re planning on sharing those with the residents, so. we’ll get information out to those that are most affected by this project soon. Mayor Gard of the with M E and her gas replacement lines.

00:09:45,800	Is that independent of uh your operations? Are they kind of on their own, you know, in terms of what they’re doing. Um, Mayor Comm Rohr, it’s independent in that, um. it has nothing to do with uh special assessments and has not not nothing to do with our project outside of we’re actively coordinating with them constantly, so they, they, they attend all of our weekly construction meetings

00:10:07,730	and um they are trying to make sure that there aren’t any there aren’t digging any holes in any brand new streets or, you know, we’re not tearing up the same sidewalk panels twice and stuff like that, so. Are they going to be working over the winter as well.

00:10:21,070	Um, I’d have to double check with them, but I, I don’t know off the top of my head. thank you And then, um, the new one to this, uh, kind of format, our 2026 rehabilitation project. We’ve been calling this our 3A project area in our capital improvement plan.

00:10:43,530	This is in the northwest part of town around Red Trail Elementary. We have, we had a bunch of, um, street issues this spring in this project area. Um, recent activity, we, uh uh, held a public input meeting on October 28th at Red Trail Elementary.

00:11:03,800	It was actually well attended, more or better attended than we were anticipating based on how much um comment we had received prior to the meeting. Uh, we discussed our kind of anticipated scope, um, that’s not quite nailed down yet. We had some group discussion around problem areas.

00:11:25,900	Uh, we had questions around other projects, so we got to talk about our Mandan CIP and long-range financial planning efforts, and then we talked around the next steps related specifically to this project. Um, I would like to also mention that if there’s still feedback that people have for this project area. missing the public input meeting didn’t, you know, you didn’t miss your opportunity to give us feedback, and we’d still appreciate any information that people might have regarding this project.

00:11:45,900	um, regarding next steps, um, we’re going to try and get to 30% design, design, and that would include defining scopes, scopes of work, um, chippieal, mill and overlay, complete reconstruction, drainage issues, stuff like that. Um, we’re going to develop accurate cost estimates, and then we are going to develop preliminary assessment information.

00:12:05,730	using that information we’re planning on, uh, going through district creation at the next commission meeting. Um, at the next commission meeting, we would have a resolution of necessity that we would publish and we would send letters out to the district uh participants, um, that would include estimated assessment information.

00:12:23,330	and then our plan after that, um, we would have a second public input meeting at Red Trail Elementary on Thursday, December 4th from 6 to 8 p.m. and we would go from there. I did also include a QR code up here that people can scan on their TVs to go to the project website.

00:12:42,230	Also included grants, email, um he’s out with a newborn right now, but he’s, he’s been very responsive to emails, so I’m sure he would get back. to folks, and then, um, I wanted to just bring up our project website because there’s a lot of opportunity to get more information about the project.

00:13:02,970	about the purpose of the project pavement management strategies and then Grant also did pre-record a um uh, the public input meeting presentation that we did at Red Trail Elementary, which has extra project information in there. So if people are interested, welcome to the public.

00:13:24,730	I was just going to show off, um, you know, if you this would include lots of information including um timelines, which includes that 30% design I just talked about as well as what we would anticipate to be, um. construction timelines in the near future, which would be construction, bidding and construction in the spring and summer next year. Um. but that’s what I have on that project.

00:13:42,370	Any questions? Jarek, I would like to, uh, thank you for putting that together because so that people know this, this. this first meeting last week was after the engineering firm had been selected, but before the engineering firm actually started designing.

00:14:04,330	and when the meeting started, um, you could tell that the, the folks in attendance were not sure what they were gonna experience, but very shortly after, after you and and uh the engineer for More, um went through the PowerPoint, all of a sudden, they were really excited and mentioned a lot of different existing issues in their neighborhood.

00:14:35,330	um all of which I noted, uh, thank you, Shane, and your public, uh, street department guys, um, some of those have already been remedied and, uh, uh, two others are in the works to be remedied most likely by the end of this week. And that’s gonna, that’s it, it, it, it showed the people that were there that they now have a voice in determining.

00:14:57,100	the needs for the street improvement districts, and they really, they really appreciated that, so thanks for putting that stuff together for him. Oh thank you Any other questions for Jarek Mayor Jarek, this might be ahane question as well, but for Memorial Highway, are we, we are not assuming the snow

00:15:23,430	removal until the project is completed. Is that correct? That is correct. I think we were very specific in our um in our agreements that we would take ownership over the completion of both phases of the project. So not only the completion of the east H half, but the completion of the west half as well. so.

00:15:41,970	but when the, when the project is finished, that’s when we would start completely. doing the storymo one all phases are completed. OK Thank you. Any other questions? Thank you, Jarek. Ed number 4 under announcements restricting parking of certain vehicles and trailers, Chief Ziegler. Mister Mayor, Commissioners, um, I’m gonna go over the, uh, sea ordinance reference restricted parking.

00:16:15,600	uh, September 15th to May 15th, campers and trailers cannot be on the street. Uh, that’s to help out when there’s snow events and different things like that, uh, the snowplows can get through without worrying about campers and trailers on the street.

00:16:33,730	Uh, after May 15th, they can start to move their trailers and their boats for 12 hours where they can clean them up and get them ready to go out, uh, and enjoy the up and coming summer. Currently, if the trailers or the campers are on streets, uh, to include your boat trailers and stuff like that.

00:16:50,800	It is a $50 fine. We do not have to give you a warning. We can just fine you. Um, if we tag your car and it’s a 48 hour tag after the 48 hours up, we can tow the vehicle for, for, uh, violation, um.

00:17:10,730	the other things that, uh, that we’re looking for is, uh, vehicles that have made might have like flat tires or grass growing up around them and stuff like that, code enforcement will go. If that car’s out there, that vehicle will be fined or towed. so, uh, that’s, that’s something that we’ve been really trying to diligently do. I have, um.

00:17:29,270	3 code enforcement officers that are out every single day looking for these vehicles. If you see something, let us know. Uh, we do respond to those types of events. Uh, Downtown parking’s going well, uh, after, now that we’ve got our parking, uh, attendance back and they’re out there making the rounds.

00:17:52,270	I was actually told today that the, uh, citations are down because people are understanding that they got to move their cars within the 90 minute limits. The other things that, uh, that just be considerative is uh when you’re parking downtown, don’t back up. in the the the diagonal parking because if you do that, you’ll get sighted.

00:18:17,370	I know there’s been some businesses that have, you know, they’re trying to unload and offload. That’s why we have loading zones or the alleyways they can do it there. So I know there’s been some complaints about uh businesses getting tickets for doing that, but uh, please don’t do it or if you have to give us a call if it’s something that you just have to

00:18:33,600	do and say, listen, can, can we do that that way when we’re making our rounds we understand that you’re there and that’s pretty much with everything that we do.

00:18:48,430	Also, if you’re doing work, you know, like a, um, some of these restoration companies have trailers or or something where they’re backed up next to a house or they’re doing yard work or lawn work, um. let us know or make sure you have your placard on there, but if you’re there for 2 or 3 days and no work’s being done, we’re probably going to start, start sighting your vehicle, you know, your trailer, so that, that’s

00:19:06,630	kind of it in a nutshell with the, with the parking. Any questions? Any questions for Chief? Chief, just clarification, um, I had the occasion to fill out a report of concern. uh, on some vehicles on 21st Street. Um, 3 of them had no, no license plates on, um.

00:19:31,430	uh, code enforcement and got back to me, uh, within 24 hours, and they’re out there and marked the vehicles, um. shortly thereafter. So the person that I did the report of concern for, was extremely pleased with your code enforcement operations.

00:19:57,630	Uh, one question I personally had was um uh, reference what we’re going to prove here on the resolutions with with a visible license plates and and current registration. um tabs If a vehicle does not have is not bearing in any current license plates. OK. they still get the 24 or 48 hour warning based on the commercial or residential areas, and then they’ll be to after that time period. Uh Mr.

00:20:27,000	Mayor and Comm Schoberg, uh, we don’t have to do that if it’s not licensed to be on the street, we can tow it right away. um, what we typically would do is we run the VIN number, see if we could find a registered owner, uh, sometimes we do, sometimes we don’t, uh,

00:20:43,170	we can tag it for 48 hours, uh, but most of those cars that we get complaints on have probably been set there way longer than 48 hours and you can go and see the, you know, the flat tires and the, the you know, the growth and stuff around the area, so those vehicles would more than likely

00:20:59,700	just get towed, um. so yeah, what’s going to be passed this afternoon or this evening is basically saying because the way it was written is that the registration.

00:21:22,100	um was what had to be presented where we can now look at the tabs and if the tabs are not correct or they’re, they’re, um, expired, we can actually sight that vehicle now. We were running into some issues with the, with the courts on that. I just like to reaffirm the fact that this report of concern component of our city uh website, um.

00:21:42,270	does work um and it wasn’t because I was a Comm because I did not put that on that report of concern. Mr. Mayor and Comm Schoberg, I also like to point out that the report of concern is not constantly monitored so if it’s an emergency call 911, don’t use reported concerns to report emergencies, um, we are pretty good at getting them because our supervisors do get them out on patrol and stuff.

00:22:05,270	uh, but our code enforcement that responds um they work on Monday through Friday. OK. Good job. Thank you I, I just want to say that requiring the citizens to get their trailers and uh disabled cars off the street. is, uh, the city’s not being petty and maybe uh Jain or Mitch can address this, uh.

00:22:32,470	when we don’t do that and we get a substantial snow event uh it certainly slow slows down the plows. Ah, how many vehicles have did we hit two years ago with 100 inches of snow. Mayor, Comm, uh, the, excuse me, those a couple of years ago and we did have a significant snowfall.

00:22:59,370	I think there was a handful of vehicles that were hit, so it does happen, um, and it, it is very cumbersome like speaking and Shane’s nodding his head yes in the background, but the, uh, the snowplows navigating those streets, um, is extremely difficult.

00:23:16,730	It slows us down and then from the fire department standpoint, as the road gets narrower and narrower, uh, the emergency response for police, fire, and ambulance also is uh delayed through the uh obstruction of the roadway. So it, it is very important. It seems kind of pity and a lot of people uh resisted, but there’s a, there’s a rhyme and a reason to the, to the process.

00:23:34,430	Yeah, I agree. So please uh remove your vehicle’s, trailers. uh, boats um, because each day we’re closer to the first snowfall and I’d like to add something else to that, Mr.

00:23:57,370	Mayor, um, when there’s a snow event that’s coming in, like we, we see one coming in, uh, the police department will be out tagging cars and towing cars to try to get them off of our snow routes. OK That’s good Uh, I was gonna make a mayor in addition to that.

00:24:17,900	Um, when you have a lot of junk vehicles and vehicles abandoned vehicles sitting around, it just disintegrates the community, the neighborhood, and we also, I believe we have ordinances that pertain to people in their own private lots. If they keep vehicles that are junk vehicles, not tagged, they, they aren’t violation also and they can be addressed as well, not just on the streets, but on private property when, uh, when you have junk vehicles sitting around on private property as well.

00:24:34,730	Good And now for some happy news, some happy news. They trunk or treat. I’m not sure how to get this pictures up there on the screen if there they are OK. so this past Friday, October 31st, was our seventh annual trunk retreat. and it was over at the law enforcement center.

00:24:55,000	That’s our police cadets right there on the screen, uh, Officer Hampton and Detective Khalifa, uh, we’re there, uh, chaperoning them and, uh, I’ll move to the next picture. So there’s the, the public worksowplow. uh, that looks like ther fire department and some little trunk trunk or treaters going around over there.

00:25:25,170	It looks like Riley There’s inside the law enforcement center or garage area. So we did, because it was kind of a little misty, a little chilly, so we had the inside and the outside going on. Um, we had, uh, several, um uh, local businesses, uh, assist with this.

00:25:42,530	ID Ford was their destination elevation was there, um, there was a few more, but I didn’t get their names, and they, there was some outside and stuff like that, so we really appreciate our, our local businesses helping us with this because it really does enhance what we can do and provide The Eagles was inside also with us. Here’s another picture of the inside.

00:26:02,800	outside I’d love to get to the point where we’re filling up all of our parking spots backed up in trucker treaters going all over the place. That would be really cool.

00:26:21,000	That was down there’s our side by side, which we’ll be getting the snow tracks on that probably here in the next, uh, month or so Some happy trunk or treaters. Here’s the fire department. and the final picture is again inside. So those are the pictures of the trunk or treat. um it was a very successful event, uh, and part of that was because the Eagles, uh, their donation of $1500 for candy.

00:26:50,000	What we found out was $1500 doesn’t go far. Uh, we ran out of candy right around 6 o’clock. So I went into the, uh, squad room and somebody brought in a bunch of candy. Um, I don’t know who it was, but thank them.

00:27:07,630	uh, uh, and to give to the police officers and so we, uh, the officer said, here, take this here. So we took this big box of candy out there and that got us up into the 6:30 hours. So, um, uh Dean from the Eagles said, I guess we’ll have to up it to 2000 next year and I said, well, we’d, we’d take it. So uh, it was extremely successful.

00:27:25,530	I want to thank Public Works for coming out and help set up with the Archer barriers and helped design that, that whole area to make it safe. Captain Miller, he’s kind of taking this, uh, program under his wing and, um, he’s like a kid in the candy store, no pun intended, uh, out there, um.

00:27:42,100	just having a ball. Uh there was a Guy in the Grinch uniform out there that night that was terrifying kids, um, as soon as we figure out who it is, we’ll put a warrant out for his arrest.

00:27:59,730	So I, I, I don’t know who it is, but I have suspicions, um, so we also really, really, truly want to thank one, the city for supporting the police department the way it does, uh, our, our departments, our city departments are commission, uh, have been awesome and we appreciate that.

00:28:19,100	Uh, I wanna thank the, um, other departments for coming and assisting with it because it really does take a lot of pressure off the police department’s shoulders to have all that assistance from outside and probably I’m, I’m missing some people, but I, I, I gotta think that the little trunk or treaters and their parents for for coming out because truly them coming out makes it successful.

00:28:38,900	And I also think that our event was probably pretty successful and probably other trunk or treats because I think at my house we got one trick or treater. So that means the little ghosts and goblins are out, uh, hitting these, these safe locations, not that my neighborhood’s not safe, but um, but the Grinch does live in my neighborhood, so I’m, I’m concerned about that.

00:29:00,530	Um, so I appreciate everybody for coming out, making this successful, and then next year we’re gonna try to, like I said, I’d like to fill up a lot more of those parking spots on the outside and maybe the weather will be a little bit nicer and we can do more outdoor stuff.

00:29:15,000	Thank you, Chief, and thank you to everyone involved. and especially the Eagles for their donation um, Grench, I mean, Mr. Neubauer, are there any public comments I know not of who you speak. No public comments. OK, and with that we will move on to approval of the agenda. Commissioners, who reviewed the agenda.

00:29:39,000	Could I get a motion to approve? I’ll move the November 4th, 2025, a City Comm agenda for this evening. Second motion by Comm Rohr, seconded by Comm Heinschand. Hearing none, roll call. Comm Hanon, Bra, yes, Roarr, yes, Schober, yes, Mayor Freelich, yes. Approval of the October 21st, 2025, Board of City Commission meeting minutes.

00:30:07,870	I’ll make a motion to approve the minutes as presented. motion by Comm Hainon is seconded by Comm Brown. Any further discussion? Hearing none, roll call. Comm Braun, yes, Rohr, yes, Schoberg, yes, Hein, Mayor Freehli, yes, the minutes are approved Uh, we do not have a public hearing nor bids tonight, so we’ll move on to the consent agenda.

00:30:38,230	Are there any items that you want removed, and if not I would entertain a motion I’ll make a motion to accept the consent agenda as presume. presented Second motion by Comm Schoberg, seconded by Comm Rohr. Any further discussion? Hearing none, roll call, Fisher’s roar.

00:31:06,530	Yes, Schoberg, yes, Henshawn, Ron, Mayor Frelich, yes we have no old business, so we’ll move on to new. Item number one. Consider revised resolution for the lower Hart River flood risk reduction Project Jarek. Mayor Commissioners, um, the purpose of tonight’s item is to consider and possibly approve resolutions related to the um levy project that we have been working on for a few years, um.

00:31:32,730	we, as this project has developed, the cost estimate has changed a little bit, and, um, that has necessitated the need to revise some of the information associated with the district and um reinitiate some reinitiate the district with some revised resolutions, um, we thought it was an opportunity since the project hasn’t been in front of the

00:31:54,970	board for a long time to uh give a general project update and that’s why the lower heart, uh, river Water Resource District Chair Bill Robinson is here, and he’s prepared a presentation to give to you today, and then we can try and answer questions if you have any after that.

00:32:14,900	Is that fair? Thank you, Mayor and Commissioners. Uh, I’m Bill Robinson, Chair of the Lower Heart, uh, River Water Resource District, uh, I would like to thank the city for the uh participation in this critical project up to this. point.

00:32:34,900	Um, you’ve been a strong partner in, uh, uh, getting us to where we are today Uh, Men and Parks has also been part of that. step in, in getting to this point. Um, but I’ll go through a brief update, uh, we do have another Comm that probably hasn’t seen some of this stuff.

00:32:54,530	Um, the Heart River Watershed District originates in Billings County out West, uh, about 3300 square miles is in the watershed In addition to the levye in Mandan, uh, providing flood support are too dams, Dickinson Dam and Heartbeat Dam. Uh, however, when you do get to the city of Mandan, uh, the river is susceptible to ice jams, which.

00:33:14,230	which, uh, drove this project Um, the levee system itself, uh, construction began in the 40s and was completed. before the spring of 1950, put the test immediately.

00:33:43,630	um the levy does consist of 3 segments sunny unit, which is west of the uh uh bridge on the West End of Mandan, North unit runs from that same bridge to approximately the trolley. and the lower unit is everything downstream from there. The improvements we’re proposing are in the North or Mandan units and the lower unit. The levee is about 9 miles in length. There is a USGS gauging statement on I-94 business loop to measure hydrology on spring runoff.

00:34:11,800	Uh, that information is gathered to actually help us, uh, put together a solution for this problem. Um the presently the levy does terminate about 1000 ft upstream in the Missouri River. This would be just south of the Wastewater treatment plant. Uh, the levie has gone through several updates, uh, during its history.

00:34:36,530	Uh, it is part of the national levy database, and it is a participant in the PL 8499, which doesn’t mean a lot to a lot of people, but, uh, with the Corps of Engineers, that means they are they are oversight, so they do uh uh frequent inspections to make sure the levees is up to protection standards, and, uh, including the river bed itself.

00:35:00,900	Uh, in 2012, there was a FEMA study, um that was performed, uh, with that study, it came back, there was extensive freeboard deficiencies. The the short version is as roughly 3 ft of free board that we’re lacking in a nice jam event.

00:35:22,630	If the, if the flood is in a free flow event, uh, the free board is there, but however a nice jamming is not. Uh, 2019, there was a feasibility study showing other deficient items, um, not meeting updated levy criteria, uh, which includes slope stability and seepage. and uh, as we go through this project, there’s two federal agencies we’re working with.

00:35:50,530	One is a corps of Engineers, one is, is, uh, FEMA Um, so if FEMA needs additional changes to the levy? that are updated, uh, it requires the court to do a review to make sure it’s up to the modern day standards. Um, so I’ll go over some of the updates that, uh, uh, are part of this uh project.

00:36:13,730	We’re looking to replace 900 ft of floodball, flood walling the levee, that is the concrete wall that is near the Mandan Municipal Golf Course. on the east end There’s about 1 mile of levee raises on the lower unit. and stability berm construction, uh uh. the existing levy has, uh, approximately a 1 to 2 ft step down.

00:36:36,500	Uh, at that end, and basically it’s bringing it up to the level of the entire levee. Uh, 2000 ft of levee raises on the Mandan unit plus a tow trench that section is, uh, uh along the Mandan Municipal Golf Course.

00:36:56,000	Uh, so I’ve been working with Parks, uh, uh, to make that happen and that process has been going quite well. Uh, we are proposing a levy realignment at 3rd Street Southeast. That would be the 1806 Bridge. to the storm drain that is near the trolley. along 3rd Street So we’re going to build that levee up, uh, next to the river.

00:37:16,630	Presently the, the road, 3rd Street Road, River, uh, roadbed is the actual levee. and in today’s world, that’s frowned upon often by the core, and you can see why, because if the, if that roadb bed gets damaged, you, you bring in all sorts of things to get it rebuilt. Um.

00:37:34,730	there was a new lift station along 3rd Street Southeast. um this is in conjunction with the Memorial Highway project. Both projects were requiring a lift station. Uh, so we did work with, uh, City and DOT uh, to get that consolidated into one left station for the city.

00:38:00,370	Um, however, in that consolidation, it becomes the Lower Heart Project lift station versus uh Memorial Highway. And there is going to be some bank armoring upstream of 1806. That is approximately between the softball diamonds and the uh, mobile home cart along that reach Uh, the funding up to this point, FEMA did provide a haphazard mitigation grant at the front end of this project

00:38:24,970	for geotechnical work. uh, for feasibility stage. Basically those proceeds were to take soil samples for, uh, soil stability. Uh, we also received a federal grant flood mitigation grant, uh, in the amount of $13.8 million. Uh, they did allocate it in phases. So phase one is the preconstruction, pre-planning for the construction, uh, $2.7 million was approved for that.

00:38:53,800	Uh, we have received, I don’t know the exact amount standing here, but roughly 75% of that. The remainder will be allocated during the construction. Uh, state, uh, water Commission, uh, has been participating up to this juncture also with Kasher, um uh, when we get to the total project, we do anticipate, uh,

00:39:18,800	60% cost share or about $10.6 million of the total project and from DOT on the lift station for Memorial Highway, about 2.4 million. Locally, uh, Low Heart has been funding the uh pre-construction costs, uh, through our mail levies.

00:39:48,370	um, the Water Resource District is limited to 4 mills maximum and, and county pension has been improving that as we’ve been working our way through this project. So, uh, we’ve been paying uh, pre-construction up, uh, with the four mills and cost share. 2022, the city of Mandad did approve a citywide assessment district with tiered contributions and fund, uh, to fund the construction of the project.

00:40:13,270	and here we’re here today to reinitiate that assessment district process. mainly there’s been some additional construction costs, uh. bank armoring, tow trench. and some additional rays that got us to this point today. Uh, the assessment district, uh, we’re proposing the same, uh. as we did in 2022, uh, Citywide special assessment, two-tiered approach using the inundation boundary.

00:40:39,370	Uh, if you look at the map, the gold color is the uh. inundation area that, uh FEMA would have if this project does not take place. and uh uh, so in in the inundated area, there’s 2,584 properties. The non-inundated area that would fit in this district is 6,148 properties.

00:41:10,370	So roughly 30% of the properties are in the inundation area. Uh, the assessment district, the inundated area, um. uh, uh, we had it split 65% local cost share. uh uh direct benefits obviously would be uh. uh to avoid honey deer floodplain category. with FEMA um these would be the properties directly protected from the flooding during base flood event.

00:41:42,470	The non-inidated area is 35% cost share. um and the benefits that the non-inundated area, what they have. it’s to help protect essential services, uh so a lot of the things that city and county have in that area. Um uh, you got the wastewater treatment plant. uh, fire, police, uh City hall all reside in that area. There’s a substation.

00:42:12,870	and uh um in addition to roads and library all fit in that in an inundated area. So the total cost for the uh estimate for the project for the city portion. uh, 7,138,000 inundate area at 65% would be 44,639 million. uh or 4,639,000 non in inundated area would be about 2.5 million.

00:42:52,800	How that breaks out um total cost for properties, uh, the assessment district, the inundated area properties, residential would come to total cost of about 1,644. Commercial properties 2,055. Non-inundated area about $392 and commercial about $490. and estimated for fifteen-year payback. Uh, that’s yet to be determined both rate and payback period, but we use 15 years at 4.5%.

00:43:25,470	Uh, the inundated properties, residential had come to annual costs of about $153. Commercial $191 The non-inundated areas, uh, residential, about $36 a year in commercial 45. Uh, timeline, um, here at the fall of 2025, uh Chlomar is out for comments, uh, section 408 Permission comments from the Cores we’re waiting on that. Applic applications have been submitted.

00:44:01,700	uh, in the summer, fall. more likely fall of 2026. We’re looking at construction bidding and possibly uh in the fall of 26, some of the construction to commence. and at this time it does appear most of the construction occur in 207. with a wrap up in 2028.

00:44:28,000	There is some follow-up documentation with both the Corres and FEMA, once the project is done, um, so that’ll take a little bit of time. And with that, I will take some questions. Uh, Bill, could you describe a tow trench and also.

00:45:01,000	uh what armoring is? Armouring is, uh, ripRap So, so, uh, uh, they lay down uh uh some material below the rip rap and then they just put rock to armor the bank What you see on the Missouri, that we’ve, we’ve done sections on the heart before. Yeah.

00:45:21,270	And, and, uh uh, and the tow trench is basically I forget the dimensions, I believe it’s about 5 ft wide, 5 to 6 ft deep and what that is, it’s a relief trench. So when the water does come up and it comes up toward the top of the levee, uh over the last several floods around the nation, they found that it puts a lot of pressure on the levee, so the water has to find a place to escape and, and it’s often

00:45:40,500	underneath the levee. So that tow trench, tow trench should be a capture. vessel to take that pressure off and remove the water. So it would be on the dry side of the levee. It would be on the dry side of the levee. OK.

00:45:58,700	And it would run the length of what hole number 4, it would be hole number 4. Yeah, I would say about 75%, 80% of the length of that all. OK Any other questions for Bill If none Commissioners thank you Thank you, Bill Mayor Commissioners, yeah, and then I just wanted to remind that the the I guess the the major purpose of tonight’s item

00:46:35,000	is to approve resolutions related to the reinitiation of the um improvement district just a. just to bring it back all the way around to the goal for tonight And that’s our, that’s our recommendation would be to approve the resolutions as presented.

00:47:00,170	Commissioners I move to approve the resolutions necessary to reinitiate the improvement district as presented. Second, motion by Comm Henshahn, seconded by Comm Schoberg. Any further discussion Hearing none, roll call, please. Comm Schoberg, Escha, Ron, yes, Roar, yes, Mayor Freelich, yes thank you, Bill. We will move on to item number 2. Consider a development agreement for Rock Prairie estates, Jerrek.

00:47:25,730	Me and Comm items 2 through 4 are all related to the same development up in the northwest part of town, um, Rock Prairie estates is, uh, the new development that’s being constructed, um, just west of Corvette Street and north of Old Red Trail, um, shown here on the map.

00:47:42,800	Uh, the first item tonight is related to the development agreement uh with Rock Prairie estates. Uh, this is kind of this is, this would normally be a planning item, but um we’re kind of tying it to uh bringing the street Improvement District forward just because it, it felt appropriate to present them at the same time.

00:48:00,470	Um, this development agreement just outlines, uh, outlines our understanding and um uh, outlined some of our expectations related to the development in this area and um we worked with, uh, the interim C planner, uh, Rachel Lockqua to uh to, to construct some of this language and we’re very comfortable with where it’s at

00:48:23,600	today and um if you have any uh any specific questions on it, I can try and answer them, but it’s our, it’s our recommendation to approve the development agreement as presented. Jarek during that, uh, public input meeting last week for street Improvement District 3A. Uh, someone brought up the, uh, location of Forty-seventh and, and, um.

00:48:49,530	Corvette area on the West side of that. little, uh, news, new area subdivision there on, on the north side of Oldwood Trail, uh, and under the, uh, development agreement on its number 11. Um I think this does a good job of, of, uh easing some concerns.

00:49:21,530	because steer improvement District 3A uh it’s, it’s gonna be completed in close proximity to the beginning of the earthwork for the um Rock Prairie estates and I think number 11 would take care of any concerns of us doing the, the improvements for 3A on 47th and Cheyenne, and then having heavy earth moving equipment utilize that same street. and number 11 forbids that.

00:49:52,500	Mayor Comm Schoberg, yes, uh, Number 11 specifically um prohibits the use of 4/7 Avenue Northwest and Corvette Street Northwest for means. of access to the development for water, sewer, and street construction, and the developer has already constructed temporary access off of Olded Trail, um, that would accommodate construction um, equipment, heavy construction equipment, so as not to damage

00:50:14,900	um the current roads and the potential new new roads that might go in the area. And if people would like, they could run west on Ore Trail and go down, they’ll see the, the topsoils already been stripped and the area is flagged for the streets. and just between the topsoil uh.

00:50:35,730	um pile I guess for lack of a better word, and older a chill, you can see that approach. It’s already been established and already has been used this summer for stripping the topsoil with the heavy equipment. Thank you.

00:51:02,500	Any other questions for Jarek If not what are your wishes? I moved to enter into a development agreement with Rock Prairie estates. Second. we have a motion by Comm Brown, a second by Comm Schoberg. Any further discussion Hearing non roll call, please, Comm Haon Braun, yes, Rohr Schoberg Rohr Rohr Schoberg, yes, Mayor Frelich. Yes motion passes. Item number 3. Consider the petition of street Improvement District. for Rock Prairie estates.

00:51:29,700	Chere, Mayor and Commissioners, related to the same development, um, the property owner up in the area has provided petitions, um, to uh initiate a street improvement district, uh, for the Rock Prairie development, um, included in the packet, uh, our resolutions creating the district sufficiency of petition.

00:51:53,170	Engineers report feasibility report, district map, and petitions. Um, for these improvements, uh, we have an estimated cost of $1.1 million for the improvements, um, which seems reasonable for the proposed improvements and um we are recommending approval of the resolutions to um. for the developer to get going on the street portion of their of their development.

00:52:14,530	Um, if you have any questions, I can try and answer them otherwise recommending approval. Mayor Jerry, about how many properties are involved in this for the assessment district, um, Mayor Comm Rohr, I believe that is outlined in the development agreement. Let me see here. Oh shoot Apologize.

00:52:36,430	I don’t know off the top. Approximately maybe. I, I don’t know, um, 3, maybe 30, 33. OK, thank you. Any other questions for Jarek I moved to approve the resolutions necessary for the street Improvement District 237. Second. motion by Comm Brown, seconded by Comm S Hancha. Any further discussion Hearing none Roll call, Messrs. Braun, Rohr, Schoberg, Hein, Mayor Frelich. Yes.

00:53:15,900	We’ll move on to item 4. Consider bid at advertisement for street improvement district. 237 Rock Prairie Estates. Mayor Commissioners related to the to the district that was just, um, approved.

00:53:38,370	Um, this would approve the plans and specifications, um, which have been, which the city engineering department and public works department have received and reviewed and are in favor of and a resolution authorizing the advertisement for bids for that project. Um, if you have any questions, I can try and answer them. Otherwise, we’re recommending approval as well. I’ll move to approve the resolutions, approving the plans and specifications and directing the advertisements for bids for street improvement district 237.

00:54:06,630	We have a motion by Comm Heinscha, a seconded by Comm Brown. Any further discussion? hearing none, roll call. Comm roar. Yes, Schoberg, yes, Hainscha, Brown, Mayor Freelich. Yes We will now move on to resolution and Ordinances.

00:54:33,270	Item number one, considered a second and final consideration of Ordinance number 1478 to amend and reenact Section 117-3-72 of the mandate Code of Ordinances relating to coverage ratio for water and sewer revenue bonds, Justin. Good evening, Mayor Commissioners. This is the 2nd and final consideration of Ordinance number 1478. The finance department has not received any feedback related to the ordinance.

00:54:59,630	Uh, there is a proposed motion in your packet, and I would recommend approval. Rischsz I’ll move to approve the 2nd and final consideration of Ordinance number 1478 to amend and reenact Section 117-3-7 subsection 2 of the Mandan Code of Ordinances relating to coverage ratio for water and sewer revenue bonds. Second. motion by Comm Schoberg, seconded by Comm Rohr.

00:55:31,530	Any further discussion? Hearing none roll call, Mrs. Schoberg, Heincha, Ron, yes, Rohr, Mayor Frelich, yes. We’ll move on to item number 2. Consider resolution establishing rates and charges for services from water and sewer utility fund, Justin. E2A2S nexus recently completed the water, wastewater, and stormwater utility rate studies for the city.

00:55:59,370	One of the main objectives of these studies was to evaluate revenue adequacy in future rate planning for each utility. Revenue adequacy is a forward looking estimation of what revenue will be required to operate, maintain, reinvest, and expand each utility over defined period compared to the projected revenues that will be generated through growth and users and user flows.

00:56:20,700	This analysis allows for the understanding of the fiscal sustainability of each utility and to determine the short term and long term adequacy of the existing rates and to propose potential rate adjustments to target revenues in line with the overall revenue requirements and reserve funding goals.

00:56:43,630	A 10-year 2026 to 2035 financial model was developed for each utility. Rate increases in revenue projections are anticipated to fully fund long-term increases to recurring operating and maintenance expenses, maintaining adequate reserve funds at appropriate target levels now and into the future, fully fund future debt service and maintain adequate debt service coverage and provide for a identified capital improvement projects.

00:57:07,800	The attached resolution establishing rate and rates and charges for services from water and sewer utility fund shall be effective as the first billing after January 1st, 2026. The monthly increase per meter for utility billing accounts. are as follows for residential, the wastewaterba charge increases $3.68. Wastewater usage charge 41 cents per 100 cubic feet or 1 unit.

00:57:35,970	stormwater based charge of 18 cents. duplex commercial and industrial wastewater base charge $7.36. Wastewater usage charge 41 cents per 100 cubic feet or 1 unit. Stormwaterba charge of 18 cents. for apartments, wastewaterba charge of $11.04. Wastewater usage charge of 41 cents per 100 cubic feet or 1 unit in the stormwater base charge of 18 cents.

00:58:09,000	There is a proposed motion in your packet. I would recommend approval. No question, Mayor. Um, explain, I know a residential would be a housing unit, correct? Now you have duplex slash commercial and industrial. Then you have apartments slash commercial, uh, dude, what’s duplex commercial.

00:58:32,530	What type of building or thing would that be? And also apartment commercial, well, yeah, it’s really just how they’re worded in the previous ordinances, but it’s, there’s residential and duplexes and then apartments, um, apartments being apartment buildings greater than 2 units such as a duplex and then residential is just a single unit. OK.

00:58:54,900	Right now, there’s two commercials and and, um, you have a commercial address to uh duplex and commercial apartment, why we have two categories of commercial. Yeah, it’s just the way that it had been written years ago as far as the categories. They want to confuse future generations. But yeah, to simplify it, it’s residential duplexes and apartments. OK.

00:59:20,500	Any other questions for Justin If not what are your wishes I’ll move to approve the resolution establishing rates and charges for services from the water and sewer utility fund. Se we have a motion by Comm Schoberg.

00:59:53,530	seconded by Comm Rohrr Any further discussion Hearing none, roll call Comm Hanon Bra, yes, Roarr, yes, Schoberg, yes, Mayor Frelich, yes move on to item number 3. Consider the second and final consideration of Ordinance number 1479 relating to restricted parking of certain vehicles and trailers, Amy. Good evening, Mayor and Commissioners. I have not had any further comments on this item. I do not believe, uh, the police department has either.

01:00:19,270	No, they have not Any questions for Amy None. Move to approve Ordinance number 1479 as presented. Second, thank you, Amy. We have a motion by Comm Brown, seconded by Comm Hajon. Any further discussion Hearing none roll call. Commissioners Braun, yes, Roar, yes, Schoberg, yes, Einschein, Mayor Frelich. Yes. There is no other business tonight.

01:00:48,630	Uh, the future meeting dates for the board of City Commissioners. November 18th 2025 at 5:30 descent. December 2nd 2025 at 5:30 and December 16th 2025 at 5:30. Uh, just a note, um, please shop Mandan, please shop the strip if possible by Mandan. I think it’s very important that we uh support the businesses out on the strip at this time.

01:01:23,330	As always, be kind to your neighbor, and it’s onward and upward Mandan. The meeting is