00:00:15,530	OK, good evening and welcome. Today is November 18th. It is 2025. It’s 5:30 p.m. and we are in the, uh, Bosch Frehlich meeting room of Mandan City Hall. Mr. Neubauer, could you please take the roll call for the starting lineup for tonight. Yes, commissioner’s roar. Here, Schober, Here, Hainscha. Here Braun, yes, Mayor Frelick. here.

00:00:40,630	and now we will have Lay Muter from uh. Van Dam Parkboard Mr. Laym Muder lead us in the Pledge of Allegiance. Please stand stand and remove any headgear Remove any headgear, please. Thank you I to the to flag of the United States of America.

00:01:11,170	and to the Republic for which it stands, one nation under Godvi with liberty and justice for all. Thank you, Lay And now we will uh move into announcements, beautification, recognition program Winners announced Lay Good evening, Mayor and Commissioners. I’m kind of proud of announce this committee is, is, uh, very aggressive about showing people how, how nice our community is and our neighbors and our businesses.

00:01:47,370	and, and, uh, I would like to present, um, a certificate of achievement for a couple people and the first one is a residential and it’s already up online. There it is. And this is for Kathy and Laura. Pa, did I say that right? Close enough.

00:02:12,470	Um, would you like to come up and you guys can say a few words. Come on over Tell us how you do it. That’s right. Oh, we can’t tell you how we do it, then everyone would do it.

00:02:37,100	But, um, I do the, I do the lawn mowing and Kathy does the decorating, so, um, no, it’s, it’s an honor to be considered and, and, uh, nominated and to receive this. Um, we do take a lot of pride in our house and the yard, and really enjoy the old neighborhood in a kind of trying to keep things true to the, the age of the 1916 house, so. thank you. Congratulations. Thank you. Thank you very much.

00:03:03,700	The property was nominated by Ruce McDonald, um, and she’s part of the, of the committee for us. So I, I appreciate that. Um, the second one is a business in our community and um I think they’ve been in business for 3 years, 2 years, and it was nominated by Mikayla Rance Ranate and um I gotta see

00:03:27,800	that right because her husband is a fireman and I’m afraid he might beat me up. Um, but anyway, Chelsea and Toby Sison own Buck and Bean and their place has been I would say is, is pretty neat and all the work they’ve done and everything else.

00:03:50,170	So would you guys please come up and Here you go. Thank you. Thank you. Say a few words. All right. Well, we just want to say that this is an awesome community. I have a business in. It’s been a lot of fun and it’s been an adventure.

00:04:03,100	Um I see a lot of familiar faces in here and hopefully we’ll see some other ones. So come on down and check it out. Thank you. Congratulations I got a Bucking Bean credit uh gift card too.

00:04:21,870	see and since I’m still standing here and, and I think everybody knows that maybe I am a little bit of a Mike lover and stuff, but before I forget, um, we’re gonna get pictures with these people, um, but I would like to, uh kind of give you guys a little challenge Um, I, in a few, few weeks, all the Christmas lights, so guys, we see in the a real cool

00:04:40,870	business or house that has Christmas lights, um, promote it and uh there’s a form on the city mainland website and let’s see if we can get a couple more people to, um, to give certificates to. So I appreciate it. And many people out there also. So thank you.

00:05:01,170	Thanks, Lay. Oh, now we’ll take uh some pictures. We’ll start with the residential. OK OK, you guys you know Yeah, we’ll go stand up here. Oh Could you specifically buy that tie You’re green.

00:06:27,800	Thank you she was talking about No, I don’t think I don’t think so OK OK, now we will move on to uh construction updates. Jarek. Mayor and Commissioners, good evening. Um, have 3 projects on our construction update tonight as a lot of our projects wrap up and go into hibernation. Um, the first one we have on the agenda is Memorial Highway Project.

00:06:45,970	I do have a little, uh, drone video for everybody to take a look at. Um, this is the intersection of Memorial Highway and 40th. You can see 40th has been realigned to intersect with Memorial Highway at a right angle instead of the um. the acute angle that it was intersecting with before.

00:07:06,900	and you can kind of see down we’re facing kind of northwest right now and you can see how far the concrete has gotten on that south side of the roadway. just um kind of a cool video for everybody to take a look at and get perspective on what’s being completed.

00:07:25,900	Um, with that 40th did open on Friday afternoon and streetlights at the 40th intersection will be operational this week Um, the 46th, uh, the southbound off-ramp at 46 at that intersection was closed yesterday for concrete work, and there will be continued disruptions at that intersection for the next uh week or so.

00:07:51,630	um right now permanent concrete driveways and temporary asphalt driveways are being installed along the corridor and all major utility work is being wrapped up, um, and winterized as we kind of shut down the construction season. or the winter shutdown. I, I covered this last time, but the winter section will resemble what is currently in place on the south side, um, concrete lanes with a temporary seven-foot asphalt extension.

00:08:11,270	Um, you can see the picture there, that’s kind of a, a overview of what the temporary section will look like over the winter. The NDDOT did share a snow removal plan, um, with folks, uh, kind of the highlights of that is that snow will be removed before 8:00 a.m.

00:08:29,000	and it includes temporary the temporary extended driveways on the north side of the road. So NDDOT will be mobilizing some extra equipment to make those removals as well. Um, next Wednesday will likely be the end of major work for the construction season.

00:08:50,800	Um, that’s what I have for today, but any questions regarding Memorial Highway? Mayor Jarek of the, uh the red and green lights at the intersection of 40th is that temporary uh, lighting system gonna remain till the project’s finished. Mayor Comm Rohr, yes, that’s that’s correct. OK, so they’ll they’ll be working on.

00:09:09,530	I shouldn’t working on it, but I presume that it’ll be the end of both North and South lanes before they can finish that particular lighting system, correct? Correct. They’ll have to do a temporary situation for the current configuration that it’s in. Yeah, thank you, yep. All right Um, Collins Avenue Reservoir, nothing, um, nothing crazy going on with that project. We’re, we’ve got continued leakage tests, some vault work, and some sight backfilling, um, going on. Um nothing crazy.

00:09:34,630	Uh, winter shutdown, new reservoir should be online later this month. And then demolition work will begin in December likely and will take about a month. So they will be active on this project over the winter, doing uh demolition work on the current reservoir once the new reservoir is online.

00:09:51,270	and then after that Exterior finishes will finish in the spring, including the retaining wallwork to correct the sightline issue that we have there, as well as reservoir painting. Any questions with Collins Avenue Reservoir? OK. And then the 2025 street reconstruction, all paving and concrete work is paused until 2026 right now.

00:10:13,630	Um, pressure relief valve was installed and um landscape restoration and site cleanup. They are active with those on the project area right now. Um, future work includes a mill and overlay and chip seal in the coming spring.

00:10:30,600	Concrete replacements and repairs will continue in the spring, um, and then just like uh other projects we’ll do a, we’ll do a site walk through and we’ll develop a final checklist, and we’ll, um, have the contractor address all of our concerns then and um we are uh working on communications related to the winter shutdown and the spring startup plans, and then we’re planning on sending that information out to those in the district, so. um, any questions on that one? Yeah, Jarek, I know that.

00:10:52,370	there’s some elevation now with the sidewalks to the lawns. How is that going to be handled? I think it’ll vary from instance to instance, but there will be a lot of them that will have high back curbs on the back of the sidewalk and then other ones, it would be an

00:11:06,500	extended grade gra grading out into the yard. OK, so the high, the high back would be for the curb cuts for the the backstop would be for the, the curbs. for the handicapped accessibility, correct? That is correct, yes. And that’s, that’s what I have for tonight. All right, thank you. Yes.

00:11:31,370	I will move on to item number 3, the grand lighting and Santa’s arrival November 28th at 6 p.m. at Dykeshorn Park. Matt Excuse me, good evening, Mayor, Commissioners Yes, uh, next week is a, um, a big week, uh, for us, that’s uh obviously Thanksgiving holiday, but it is the official grand lighting kickoff on Friday,

00:11:56,100	November 28th, which has become a pretty big tradition and gathering for the holiday lights on Maine to kick off. So the all the work and of our our MPO Es that have been going on for the last, uh, last few weeks in Deer Park, a lot of people have been seeing us running back and

00:12:13,630	forth and hauling trailers of uh holiday lights and a lot of, uh, boom lifts going out there and trees flying through the air coming to a close and uh we’ll be lighting the uh Dykesor and Heritage Park next week on Friday. That takes place at 6 p.m.

00:12:30,700	Uh, Main Street will be closed, um, on the, uh, 300 and 400 block of Maine right in front of *** Shoren and Heritage Park. We’ll have a stage out on Main Street and there’ll be some music playing, uh, leading up to the ground lighting, and then we’ll have a, um, kind of a grand entrance with uh Santa

00:12:47,800	and Mrs. Claus. I’ve confirmed they are going to be here Um, and they’ll be, uh, coming down Main Street and um after uh Santa does a little one on one and uh a little welcome, uh, in front of Dykeshorn Park we’ll hit the switch a little after 6 p.m. and turn the lights on for the season.

00:13:03,800	So very exciting time of the year. Uh, we do have a couple of new, uh, displays in the park this season. We’ve got a, um, wonderful yellow and black tractor, uh, photo op tractor that was, uh, provided by Farmers Union Insurance. We’re really happy to have that one.

00:13:18,800	It’s going to be a really um fun display and then our other one is the Military Christmas tree, uh, tribute tree which was actually put up last week and we actually um had it running on Veterans Day, um, and it’s a beautiful, um, display piece has got the different emblems of the military branches around

00:13:39,070	the base of the tree, including the North Dakota National Guard, and it’s a 25 ft digital RGB tree so it puts a bunch of different patriotic designs on the on the tree itself. So a lot of people got to see that running on Tuesday.

00:13:58,270	Um, that was, um, graciously, uh, funded by uh a multiple different sponsors from both the Mandan and Bismarck community that all put in dollars to help, um, pay for that particular. um piece, uh, so we’re really happy to have it. It’s been a um about a 3 year project of designing and getting that piece put together and and brought to Mandan.

00:14:13,970	So, really excited for that, but um that will take place at 6 p.m. and then on Saturday we have our, um, kind of a new event that we’re working with with the Morton Man and Public Library, um, called Mingle with the Kringles Open House, um, from 10 a.m. to 4 p.m. in the library.

00:14:30,330	Uh, we’ll have meet and greets with Santa and Mrs. Claus. Um, kids can come bring their list s in and, and have a one on one with Santa. Uh, we got activities going on, hot chocolate in the library.

00:14:43,270	Um, people can walk into the park and take some pictures during the day. Um, all of that will lead into the, uh, 2nd night of the lights on Saturday night where we’ll have a special um community open house at the library for the military tree and all the sponsors and community partners that helped put that together. So we got a busy week ahead of us.

00:14:59,730	We still have some we still have some testing and some, uh, cord to run in the park, uh, these next few days. So you’ll probably see us out there running through the park and and getting stuff going and if you are lucky enough to be driving on Main Street, you might see the lights turn on

00:15:13,070	here and there as we’re testing. testing the switch. So uh, that is my update for uh next week. What do we know about, uh, how many people did you have there last year for the? Excuse me, um, well, we had a pretty cold night last year, so we had about 30, about 3200 people.

00:15:33,330	It’s gonna be cold again It’s gonna be a little chilly. OK, so what type of amenities are down there for 3000 people Um, well, we’ll have some, uh, we’ll have our fire pits going in the park, and then we’ve got some um um patio heaters that will be on Main Street for people to kind of gather under

00:15:51,470	um we’ve got um the different businesses that down there are gonna be open dialectic, black lines, all of those places we open as well. Um, but, uh, as last year happened, um, people came out around 5:45, kind of just appeared out of nowhere and and they were there.

00:16:10,730	So, um, I’m assuming if it gets, uh, chilly like that, we’ll have that but, um, people can park, wait in their cars and lots of hot chocolate was served. We’ll have lots of hot chocolate on opening night. OK Sounds great Any other questions for Matt Thank you, Matt. Thank you So this kind of leads into the next item, Small business Saturday, November 29th.

00:16:30,900	um, just make sure you shop local. Uh, the Memorial Highway and Downtown. Is there any public comment for tonight? Nope. We’ll move on to the approval of the agenda. A move to approve the agenda for November 18, 205. Second, we have a motion by Comm Rohr, seconded by Comm Schoberg. who approved the agenda.

00:17:03,730	Any further discussion, hearing none. Roll call, please Comm Schoberg. Hi Sean. Ron, yes, Roar. Freelich. Yes We’ll move on to the approval of the minutes from November 4th. 2025, Board of City Commission meeting. I’ll move to approve the minutes of the November 4th, 2025. Board of City Commission meeting minutes. Second. motion by Comm Schoberg, seconded by Comm Heinscha.

00:17:40,330	Any further discussion, hearing none. Roll call, please Messrs. Heng. Yes, yes, Roarr Schober, Mayor Frelich. Yes. I will move on to item G, Public hearings. Item number 1 Consider a preliminary plat for Meadowland’s 3rd edition and a zone changed from RH. residential Mobile Home Park to RMH Residential Mobile Homes Subdivision.

00:18:15,600	is Rachel or Jordan? Yeah, good evening, uh, Rachel should be online if we can hear her. Ho I’m here I can try to speak if anyone can hear me. Yes, we can hear you, Rachel. All right.

00:18:45,100	Um, I’m sorry, I, we’ve been, everybody on the call has been letting Jim know that there’s a slight audio issue donate, um, so this is Rachel Lockley, Instagram planner. Um, this is a preliminary platform for the Meadowlands 3rd edition and a zone change from RH Residential Mobile Home Parks, RMH Residential Mo Home Park subdivision, so the difference there is that there’s a few simple lots.

00:19:09,070	Um so this is for lot 6, block 1, in the Meadowlands 2nd edition, which is on the West side of 18th, um, and lots 345, and 6 of block. Two of the Meadowlands edition, which is on the east side of 18th, uh, in Section 26, Township 139 North Range 81 West. Um, this flat would be named Meadowland’s 3rd edition.

00:19:28,800	Um, so replasts portions of the metal in addition and the metal in 2nd edition, and the zone change is being request ed for the portion in the Meadowlands 2nd edition. Um, so Jordan, if you could scroll up to the zoning map, oops, sorry, on the location map. There we go.

00:19:48,630	Um, you can see that those zonings are slightly different. So, um, the property is located on either side of 18th Avenue South of Memorial Highway and north of 3rd Street Southeast, um block one is on the um east side of 18th and has 9.6 acres inside of it. And block 2 is on the west side and has 1.15 acres.

00:20:14,100	So the Reul flat shows manufactured home lots ranging in size from 5,888 square feet to 18,870 square feet. That one does include a um stormwater detention. Um then um, lots on the west side of 18th Ave.

00:20:39,270	We’ll use 18th Avenue for access, while the lot’s on the east side of 18th Street have a few points of access, which include the construction of new private streets which are shown as access and utility easements that are 34 ft wide. Um, one private street on the Platte dead ends at a Y intersection.

00:21:00,700	um, that uh there’s a city code that requires that any permanent dead-end be a cul-de-sac and it doesn’t contemplate a why, but fire code does allow for this, and it has been determined to be acceptable by engineering and planning. Um, the plot also includes easements for an overhead transmission line, utilities in a stormwater easement.

00:21:21,370	Um the zoning change that’s requested for block 2 on the west side of 18th Ave and was is is on the west side and then on the east side, RMH was the Eastside was rezoned at the June Planning and Zoning Commission meeting in the July 15 City Commission meeting, um, at the time, the applicant intended to have 40 to 50 lots on the east side of 18th, and so this preliminary

00:21:40,630	plot shows 38 lots on the east side and 5 lots on the west side of 18th. So there’s 43 lots in total. Um the easternmost private uh proposed private street is shown to terminate at the southern edge of the Platte, where it connects to lot 2, Block 2 Meadowlands edition, which is currently undeveloped.

00:21:59,270	Um, it also shows a private street going west from 18th between Lots 4 and 5, block 2, which would connect to South Frontier Trail to the west of the property within um the existing mobile home park there. Um, there’s currently a private sea fence blocking this connection, and I will come back to that item.

00:22:17,970	Um, all lots to meet minimum size requirements because that minimum lot area is 3000 square feet. The minimum lot area appears to be met exclusive of the access and utilities easement fronting each lab, but we should confirm that prior to the final plot. Um, all private streets appear to meet maximum grade requirements.

00:22:38,230	Um, but again, we’ll confirm that prior to final plot. The easement inside the West or the east side of the, um, the latte is 34 ft wide. That is significantly smaller than the required 66 to 80 ft road width for local road, and the existing mobile home park zoned RMH to the West has what appears to be 38-foot private roads with small sidewalks

00:23:00,100	directly along the street. So the 34 ft easement proposed here accommodates 4-foot sidewalks. knee most recent private streetisement approved by the city was in the Clover Grove Pty, which has not been plotted yet, and that allowed for a 51 ft private easement with a 31 ft paved area, a 5 ft boulevard, and a 5-foot sidewalk on both

00:23:19,530	sides of the street surface. Um the Deerfield Road and Fox Drive, which are private street easements in the RMH district across the street are shown on their plat as a 32 ft access easement with a 7-foot utility easement, which is where the sidewalk and stormwater infrastructure is located. So that’s a lot of numbers.

00:23:39,730	I apologize for that. Um, after discussion with the applicant prior to planning and zoning commission, engineering and planning felt that that 34 ft width is acceptable with some conditions, and we have clarified with the applicant between planning and zoning and city commission that the city staff does have some concerns

00:23:58,270	regarding the feasibility of the roadway with, um, we’re of the opinion that it will work if it is signed as a no parking, fire access lane on both sides and that the 18th Street Improvement Project, which is required um as part of this to connect 18th up to Memorial Highway.

00:24:13,270	Um, would include striping a parking lanes. Prior to final plot, city staff would like to understand the snow removal plan, um, a 26 ft wide street is pretty narrow, um, when it comes to fire lane, so there can be no uh snow stored on the street or on the sidewalk.

00:24:30,870	We also clarified that inaccessibility plan would be requested at the final plot stage. Um, the zone change that was approved in July of 2025 required that the connection of 18th Avenue into Memorial Highway would need to be completed as part of the 18th Avenue construction.

00:24:53,000	Um, so there’s currently an informal but clearly used vehicle trails that continues where 18th Avenue terminates at the moment. Um, the informal road uses an Acc access point along Memorial Highway that’s signed as a private road for BNSF use only. Um, we have clarified with the applicant that they would, um, follow traffic studies and propose layouts from 2014, which show a right in, write out connection.

00:25:15,270	At that time, um, that was under DOT review. Um, by the time this is done, it is probably going to be under city jurisdiction, and so the city would be able to review that right and right out connection and, and allow for that alignment of 18th.

00:25:40,370	Um let’s see So there were items required from that prior um approval, one of which was construction of 18th with no building permits being issued until the road construction is substantially complete.

00:25:56,870	All streets and utilities internal to the property will be privately owned and maintained via an HOA buffering on the east side of the property between lots 3 through 6 Metal and subdivision and industrially zoned Riverwood Commercial Park shall be maintained to replace this part of the development. Um there needs to be an approved development agreement and streetlights and all road standards and access management requirements need to be met.

00:26:16,730	The, um, there’s no collector arterial streets in this area on the future corridor plans, the future land use plan does indicate this property is industrial, but, um, with that zone change in July, we are um headed down this road and, and it makes sense for the, the planning of the city. There are a few staff comments and a few updates needed.

00:26:38,530	Um, staff recommends that the applicant work with Gateway Mobile Home Park to the West in order to secure a connection to South Frontier Trail via the Access easement shown on the plat with development of that street connection to be required as part of the development agreement. Um originally that Acceseman and Jordan, I don’t know if you can point out where that is. Um, perfect.

00:26:58,730	Um, that A access easement was provided as a secondary emergency access to the existing RMH homes south of this part of the Platte, they are fully built now. Um, it was intended as a secondary emergency access. It’s gated. There’s frequently things in front of the gate.

00:27:24,000	Um, however, based on general connectivity standards and requirements. Staff is recommending that this become a public street with the gate removed and paved. Um, the applicant has informed staff that they are not in favor of making the street a public through street. Um, so that is unresolved at this time. Um that will obviously need to be resolved prior to final flat.

00:27:41,500	And then with final plat application, the applicant should provide a plan for connection to RL Highway. The findings of facts are all in here, all of the requirements, um, of a preliminary plot have been met.

00:28:02,000	and the recommendation is that um planning staff and the planning and zoning Commission recommend approval of the preliminary plotin zone change for the Meadowlands 3rd edition as presented with staff comments above to be addressed prior to or with the final plot application and so those staff comments really at this point are the um street with requirements, ensuring that kind of know what’s going within that right of way, um, that everybody’s

00:28:20,630	comfortable with the 26 ft wide street and then that frontier trail becomes a uh public book. I can answer any questions, I think, if I can hear them. Um, otherwise, I think Jordan’s there and I think everybody can hear Jordan.

00:28:44,000	Any questions for Rachel or Jordan? Rachel or Jordan Me and fellow commissioners, um, are both of these proposed areas on the east and the west side of 18th Avenue, um, gonna be, uh um, part of a Homeowners association.

00:29:11,870	Hey Joe It is intended that all of the private streets are, um, being uh maintained and cared for as part of the HOA 18th, however, would be a public right of way, as would the intention for that frontier trail. I think that was the question. If it wasn’t, I’m sorry. No, no, no, that’s, that’s fine. Jordan, did you want to go ahead with anything first? No, I’m good, thank you.

00:29:32,000	OK Um I, I took the liberty of going down to that area and moseying around a bit for about 35, 40 minutes. Talked to a couple of the residents there, and I do have to say that um the existing neighborhood, 55 and up. is extremely well maintained. in all regards I was very impressed. I think everybody who was inside watching football.

00:29:54,370	I had a few of them out walking their dogs, but I talked to them. I do have 11 points, um. but what we’re gonna do tonight is, uh, uh, to the best of my business, consider resolution resolutions necessary to or I’m, I’m sorry, um. yeah, I considered preliminary plant for meadowlands, but I think between tonight and the final latt. I’ve got 11 points that need to be resolved.

00:30:23,270	I think they’re all capable of being resolved and resolved in an amicable fashion between all parties. So I discussed some of these with uh Jarek earlier today, and, um, they’re there, um, a lot of them are based on comments that I got from the people that were walking their puppies around

00:30:41,900	I think we can take care of that just so everybody’s aware that there are 11 points that need to be addressed in my most humble opinion from this chair in this chair only. That’s it Any other questions? I have a question uh.

00:31:02,700	regarding the 18th and Memorial High, uh Does that have to be approved by the Department of Transportation because it is a state highway, is it not? Mayor Frelich, uh, Comm Rohr yet, at the current state it is, but um I know engineer, uh, Wigness could probably speak to this better, but um as we’re transitioning currently, it will become ours as a city, so

00:31:23,000	I think in the future Jarek would we would be part of that and, and approve that process, so yes, so it’d be more incumbent upon the city to to prove this, and it would be the state.

00:31:40,100	Yeah, at that, I mean, we’re, there’s a lot of assumptions going on, but the timing works out in that, in that favor, yes. I just want to clarify that’s what I was thinking, but thank you. Jordan, what was the width of 18th as its constructed two memorial highway, uh, Mayor Frelich, it’s currently it’s sitting at 66 ft. and that’s 66 ft will be maintained.

00:32:04,330	to Memorial Highway 66 ft right of way, excuse me, the road width is 40 face to face and that’s the current width of it right now. Yes. And that it, yeah, that would be street maintained city street, correct. Any other questions for Jordan If not, thank you, Jordan. Thank you, Rachel At this time we will, uh, open the public hearing and ask for comments.

00:32:35,100	First call for comments Good evening, Mayor Commissioners Abe. Ballmer with Independent Land Surveying and Engineering. I’m the engineer on the project, uh, with, uh. Barry Jennings and his son Ben, um, there are some. concerns that the city staff has brought up to us. We understand a lot of those concerns.

00:32:59,600	18th Street will have to be connected up to Memorial Highway, uh, at to answer your question, Mister Rohr, our Comm Rohr, um, if we go ahead within the next year, we would have to have NDDOT approval and go through their whole process, uh, I think it’s after Memorial Highway is reconstructed and done, I think the city would

00:33:20,630	take full effect over that, and then we would not have to go through DOT. So it really comes down to the timing of it. Uh, either way, it’s pretty much gonna be the same design both ways.

00:33:35,500	So, so, yeah, both there’s a median long Memorial Highway, so no matter what, it would have to be a right in, right out. Now placement of that driveway, everything like that is hasn’t been designed at this point yet, we’re trying to get through the preliminary plot before we get to full design, um so uh, another question was the HOA.

00:33:54,600	There will be an HOA for all the private streets, everything like that, and for the development, especially for stormwater maintenance, everything else through the stormwater ponds that are necessary, um. the gateway connection is a big strong point, uh, I went through a lot of correspondence between. I was not the engineer of this project back in 2014-2015.

00:34:17,100	and 2016 when it was being built. I went through a lot of correspondence through the state and at the time Justin Frasse and others, uh, that secondary access uh was a tribute pretty much to have a secondary access for 18th Avenue that we built up to a certain point just to have a

00:34:36,870	secondary emergency access through Gateway Park. Gateway Park then actually gave. um my developer an an access easement. to be able to go through their park legally with for access just for that secondary emergency access.

00:35:02,630	At, at that time, uh under the state review, as I understand it, the state at that time did not want that extra traffic to come out onto Memorial Highway from Gateway Park. So that was a major issue when they have reviewed the original traffic study. of, of Meadowlands was the red flag that of the extra traffic coming from Gateway Park onto Memorial Highway.

00:35:25,000	Um, it is something that we would have to figure out and discuss through the final Platt process, but right now my developer is very strongly against having that connection, uh, if they, if right now, I would say there’s a very good chance that we would not go final go forward with the final plat if city staff and everybody requires that.

00:35:46,730	so OK Any other questions on the development that I can clarify or any questions for Abe? Thank you, Abe. OK, thank you. Any other comments 3rd and final call for comments. Hearing none, the public hearing is closed.

00:36:26,370	Commissioners what are your wishes I’ll move to recommend the approval of the preliminary plat zone change from Midland’s 3rd edition as presented with staff comments above to be addressed prior to or with the final plaid application. Second. we have a motion by Comm Hanscha, a second by Comm Rohrr. Any further discussion? Hearing none, roll call, please. Commissioner’s roar. Yes, Schoberg, yes, Hainschun, Braun, yes, Mayor Frelich. Yes, motion passes.

00:36:53,000	Now we’ll move on to the consent agenda. Are there any items you would like removed? Mayor, I’d like some clarification stuff I could pull item number 2, please. Kate. Item number 2 is pulled.

00:37:19,170	Any other items? Hearing none, could I get a motion to approve the consent agenda I’ll make a motion to approve his consent agenda for this evening, except for item number 2. Motion by Comm Rohr, seconded by Comm Brown. Any further discussion, hearing none. Roll call Comm Schoberg, yes, hi. Yes, Ron, yes, Roar. Yes, Mayor Frelich, yes, we’ll move back to, uh, item number 2. Consider the 1806 Chipieal Urban Regional Program Application for 2030.

00:37:51,170	Jarek, Mayor Commissioners, um, the NDDOT Bismarck District Office approached us, um, a few weeks back, um, regarding a project that they had planned for 2030. This would be um this would be for the urban regional program and would include a chip seal on 1806, which was reconstructed in 2021.

00:38:13,100	Um, the total estimate for the project was about $100,000 and the city for this particular roadway would have a 10% cost share um for for those improvements and um uh we’re recommending approval of the application, and I can try and answer any more specific questions if you have them.

00:38:33,330	Any questions for Jarek? Jarek, the only reason I pulled that is for some clarification, clarification pertaining to the um area of Highway 1806 at this, uh, addresses, uh I believe in the packet there’s a map. Could you possibly pull that up? Let me see if I can track it down.

00:38:59,500	There. I do have it pulled up on the screen right now. It would be the area, um, it’s kinda hard to see here now, but it would be just north of Starion, just north of the tennis center, and then up through the roundabout and north on 1806 and East pawned on Old Red Trail too just, just

00:39:18,370	east of where the uh new marathon office complexes. Mayor Comm, correct. The only thing I wanted to clarify there is we had a chipseal project on 1806 South, right? That was to go from 3rd Street Southeast to 19th Street. and I think that got delayed or pulled.

00:39:45,370	last year um Mayor Commissioners, uh, I’m thinking the chip seal, the chipseal that you’re thinking of was maybe on Highway 810 that ended up getting pulled due to traffic, um, traffic control issues.

00:40:03,730	There was another one on H06 South between 3 and 19th because we had some ownership in that one as well. There was a mill overlay overlay. There’s a mill and overlay, um, that, that is still, um, that is still scheduled for 2027. OK, so that should, that should still be on the books. Thank you. And that was a clarification because this is way north and that’s way south, but it’s still 1806.

00:40:20,700	Yeah, wildly different areas, but yeah, same game seems network OK Thank you, Jarek Could I get a motion I moved to authorize the engineering staff to submit urban regional program grant application for the 1806 Chipsiel Project. Second motion by Comm Schoberg, seconded by Comm Hainon.

00:40:56,370	Any further discussion Hearing none Roll call. Messrs. Hascha, ra, Roar. Schoberg Mayor Freelich, yes. OK Let us move to new business. per etum under new business, consider resolutions necessary to create street improvement district 241. We’ll see if, uh, we’re ready to present this. Let me drive from here.

00:41:27,370	Can you hear me from here? Is that, is that good? This is, uh, the Red Trail Elementary. Yes. Um, Mayor Commissioners, thank you. Um, I do have the area map pulled up on the screen right here. This is, uh, what we’ve referred to as our Project Are 3A.

00:41:46,730	This would be our 2026, um, street reconstruction project area, um, on October twenty-eighth, we held a public input meeting at Red Trail Elementary. um, where we had a pretty good turnout and uh we gathered uh some of the residents’ comments and concerns about the project area.

00:42:06,530	We met with a public works staff and, um, gathered there, uh, maintenance issues in the area and uh more engineering put together, uh, scopes and cost estimate based on the feedback that they received and um observations that they performed, um, we do have a project schedule included a draft timeline in your, in your um packet. Um, if you can see here, we are still fair ly early on in the, in this, in this, um.

00:42:28,230	uh timeline um tonight, we would be considering, um, resolutions necessary to create the district, which would initiate our um protest period for the, uh, creation of the um improvement district. um, right now, uh, we have a good cost estimate put together and uh we’re estimating the total project cost to be about $4.

00:42:59,170	3 million and that translates to um estimated assessments that range between $1000 um for network benefits all the way up to 15,000 dollars-ish for full reconstruct, um, depending on, uh, particular property’s proximity to a particular scope of work.

00:43:21,630	Um, if approved tonight, we would send letters out to the property owners, um, notifying them of a second public input meeting on December 4th at 5:30 p.m. at Red Trail Elementary, where we could further discuss um the letters that they receive and the their process um giving further input back to us and um if we had, uh, if we have uh insufficiency of protest, we would then amend our or we

00:43:41,900	would propose to amend our contract with more engineering to complete final design and bring us to the bidding phase. For tonight it’s our recommendation to approve the resolutions necessary to create the street Improvement District 241, and I can answer any specific questions that you might have.

00:43:59,600	How did your first meeting go with the residents? I thought it went great. It’s, it’s the first time we’ve done it in this format where we get the residents involved at such an early stage and um it was, it was really good because nobody felt blindsided by the project because we were approaching them so early, so it was great. Good.

00:44:16,630	I’d like to say, I’d like to second what Jarek said. I was there as well, and, and uh we had roughly I think 40 people there, which was many more than what I expected.

00:44:39,100	Um, the presentation made by Jarek and Riley and our engineering company, um was very well Ral very well welcomed by the uh residents of that area. because they are now with this new way of doing things They are helping with the design element.

00:45:05,370	They are part and parcel of the improvements that are going to be made to their own neighborhood and uh they as well made comments about what they thought needed to be done short term. Those short-term concepts and ideas were documented. and shared with our street department, um director Shane O’Keefe and those issues were resolved within one week’s time.

00:45:36,630	So I think this type of a format and and uh step by step in inclusion of our street improvement District and inhabitants, if you will, citizens goes a long way and, and giving them ownership into the projects and it could you pull that graphic up again? I sure can. I still have it up on the screen. That’s really cool.

00:45:54,900	I mean, any way you look at that now, everybody knows the steps, the three phases of the engineering processes and construction processes, and it’s very, very easy to read and very easy to understand and um we’re learning, we’re, we’re moving and we’re learning and everybody’s involved in this. There’s nothing being hidden. It’s all transparent. and this is a classic example of what we’re doing with our street improvement districts from this point on.

00:46:15,730	Mayor and Comm, if I may, shout out to Riley, who put this graphic together. I thought it was very comprehensive and, uh, had very good, uh, it was easy to read. Thank you. Any other questions for Jarek If not what are your wishes, Commissioners? I move to approve the resolutions necessary to create steer Improvement District number 241.

00:46:41,330	Second motion by Comm Schoberg, seconded by Comm Heinscha. Any he further discussion Hearing none, roll call, please. Comm Braun, Rohr. Schoberg. Hi, Mayor Freelich, yes. Item number 2 under new business, consider an engineering service agreement with Mountain Plains. for construction oversight of shores at Lakewood Phase 2. Street Improvement District number 240.

00:47:10,730	Jarek, Mayor and Commissioners, um, this is, you’ve seen this item in front of you a few times, um. before it had been related to the um uh, storm sewer Improvement District that we had brought before you and um just because of the way we had split this these projects up, we’re, we’re, um

00:47:28,800	uh, coming forward with the street port improvement portion of the project, um, this, uh, engineering service agreement with Mountain Plains would include uh construction oversight of the street improvements and is very necessary in order to make sure that we’re getting a good product at the end of the day that the city will be

00:47:49,100	responsible to maintain and into the future, um. the total contract amount is for $67,500 and we would assess these these these costs back to the to the uh properties that uh benefit from it, which would include, um, Shore’s phase 23, and 4, I believe.

00:48:12,470	Um we’re recommending approval of the service agreement as presented, but I can try and answer your questions that you might have. Any questions for Jarek Jarek, in reviewing this in the packet, um, under the contract itself. So if I, I was kind of confused by some of the language, can I ask maybe Amy, you might have some input too.

00:48:32,900	when you first open that contract, it refers to the Mandan City Commission, which is kind of us five guys. as the, uh, owner, if you will. Um, and that’s the only time we’re referred to as the owner.

00:48:58,000	From there on in the entire contract, however many pages that was, um the term client is used, not owner but client. So not being a lawyer, I’m assuming that that term client uh would be the city of Mandanus as equivalent to the city commission. Yeah, might, might lean on Amy. Yes, I think an easy fix would just be to cross out owner, um, in right client and initial it before we sign it.

00:49:24,630	I think it’s clear that it should say Kle, it just was likely a typo on their part. I was just confused, so Yeah, good catch Any other questions for Jarek If not entertain a motion I’ll move to enter into an engineering agreement with Mount Mountain Plains for the construction oversight for street Improvement District 240.

00:49:55,600	I’m going to give it to Mr. Braun We have a motion by Comm Hacha is seconded by Comm Brown. Any further discussion, hearing none. Roll call. Commissioner’s Roarr, yes, Schoberg, yes, Era, Mayor Frelich. Yes We’ll now move on to resolution and ordinances, ah. Item number one, resolution establishing rates and charges for services.

00:50:26,530	at the Mand Dawn Union Cemetery Chain. Good evening, Comm Mayor. Ton tonight I’m presenting the proposed 2026 rate Sche changes for the Mandan Union Cemetery. as part of long-term financial plan we’ve developed with the finance department.

00:50:50,070	aligned with our five-year goals for the cemetery, we are recommending two adjustments for the upcoming year, a $50 increase to grave rights. and a $50 increase to opening and closing fees. These updates help ensure we can continue maintaining the cemetery to the Stan our community expects while keeping the operation financially stable into the future.

00:51:16,730	I’ll stand for any questions Any questions for Mister O’Keefe? What’s a half grave? Mayor Commissionerer? It is a half of a full grape. OK. Oh, what, what’s the practicality went in the plane, a burial to, to Halfgrave is at. or cremated persons, yeah, most of the time all the cremations are in the half grave, sorry, yep. Thank you Any other questions, if you dare Quick question, Mayor Shane.

00:51:47,230	When was the last time we changed this. portion. rate wise, do we know Mayor Comm Haon, yes, uh, May of this year we did up the rates, um, just to plan the rate schedule for the next few years. Yeah Thank you. Any other questions If not what are your wishes? *** Sheen.

00:52:13,370	I’ll move to approve resolution establishing rates and charges for services from the cemetery funded. Second we have a motion by Comm Schoberg, seconded by Comm Heincha. Any further discussion Hearing none, roll call, please. Schoberg, yes, yes, yes, Ro, Mayor Frelich, yes.

00:52:45,600	and with that there is no other business before the Commission tonight. Future meeting dates for the Board of City Commissioners December 2, 2025 at 5:30. December 16, 2025 at 5:30 in January 6th which happens to be my brother’s 70th birthday uh, 2026 at 5:30.

00:53:17,900	And with that, um, we’re coming upon the Christmas season, holiday season, so this I think is very important, uh, be kind to yourself be kind to your neighbor Happy Thanksgiving, and it’s onward and upward Mannan.