00:00:12,730	Good evening and welcome. Today is December 2, 2025. It is 5:30 p.m. and we are in the Bosch Frehlich meeting room. in Mandan City Hall. Mister Neubauer, would you please take the roll? Comm Braun, here, Roarr Schoberg Hancha, Mayor Frelick here. Now we will stand, remove all headgear for the pledge of Allegiance, Jonathan Fleischer.

00:00:39,900	from the real property Assessing department of Mandan. will lead us in the pledge I pledge allegiance to the play. of the United States of America. and to the Republic which it stands nation Thank you, Jonathan Now we’ll move to announcements.

00:01:13,630	and we’re going to skip to number 2 on the announcements, uh, Jordan Singer, will you, uh, update us on the former high school? Yes, good evening, Mayor Commissioners. I’m just here to do a little update on the former high school, uh, the demolition will be starting shortly. I just spoke with um the contractor on the on the project, Steve Hosier.

00:01:32,900	He’s out of Minnesota. They have the contract for the school demo. Um, they’re working on getting all the necessary fluids, different things out of the building currently.

00:01:50,700	They’ll be doing some interior work, um, next week for the public’s knowledge, there’s going to be a fence going up around, um, to secure the property and then around uh the week of the 15th. They’re gonna be starting to do the actual um demo of the, of the existing high school project, or I should say the school, um, and this should go on for several months.

00:02:10,270	Uh, the one, the one entrance exit that they’ll be using is that main 8th, um, entrance exit that will be the one way path onto 6th and then down and out of town with um the materials that they have, um, it’s my understanding this isn’t, uh, a large scale very quickly done thing.

00:02:33,170	um, these guys are, are, uh, the methodical in in the sections and different parts they take down, but, uh, just, just for the public’s uh knowledge and and just to be aware that it’s going to be starting and uh they, they will get going on it and in short order, so, uh, I can take any questions too if you guys have any, but that’s my announcement for this week.

00:02:49,170	Any questions for Jordan Jordan, quick question. Uh, uh, assuming all the, they’ll come to our landfill. No, they’re not. Uh, they are not bringing any materials, I believe most of the concrete and materials will be recycled, and the other materials, uh, specialty materials we call them, uh, our landfill can’t take, so they’ll be going

00:03:10,530	elsewhere. So I don’t, I don’t know if there will be a whole lot of any uh material going to, but, uh, from, from meeting them, they, they, uh, tend to lean on the recycling of a lot of materials, so they’re, they’re used to this and they, uh, they do it a lot, so yeah.

00:03:27,070	OK OK, thank you Jordan. Thank you We will, uh, move on to construction project updates. Jarek. American Commissioners, good evening. Let me just pull up my presentation here. Um, less and less information for these, uh, construction project updates as we kind of roll into the winter season.

00:03:52,730	Um, I do have a memorial highway update along with another Memorial Highway video if you guys are interested in taking a look at the current um temporary traffic pattern for, uh, the winter shutdown. Let’s roll for a second here.

00:04:17,270	You can see it’s performs pretty well, so I just kinda wanted to show that off Um, water main has been connected in loops since our last meeting, uh, the sanitary sewer Winter bypass was completed, which was a necessary, um, improvement to be made for, um, winterization. We thought that the sanitary sewer would be completely done before winter, so, um, kind of a uh a temporary alternative needed to be identified and completed.

00:04:34,900	Um, minor items may still be worked on, such as cleanup and miscellaneous tasks, so you might still see construction crews out there, um, active with the project, but nothing major will be going on, and the winterization is complete.

00:04:54,170	Um, wanted to re reiterate that snow removal plans include the main line three-lane roadway, and the businesses approaches, and they should be clear by 8:00 a.m. Um, once, uh, spring comes around, we’re the start is weather dependent, but always hopeful that it’s April that we’ll be starting up again.

00:05:14,970	And then also, uh, since our last meeting, the West have West Half project bid and um I do have a uh an item on today’s agenda related to that. So I was planning on discussing that further. later in questions on Memorial Highway Any questions for Jarek Uh, thank you, J Jarek.

00:05:38,900	All right, um, Collins Avenue Reservoir, um, since our last meeting, it has mostly been the, the work has been mostly tank draining and site backfilling and compaction, and the tank draining is something that people may have seen on Collins Avenue. Uh, they had initially been draining it into one of the storm sewer inlets, and actually I think it might still be draining in there today. I drove by it on my way here, so, um that is, that is what everybody’s been seeing there.

00:05:59,370	um reiterate, reiterate winter shutdown, uh, new, new reservoir will be online. late November, early December. Now they’re not quite finished, um. draining that yet, so, um, demolition will be work will begin. in the fall and continue through winter and then exterior finishes will finish in the spring, which include retaining wallwork and reservoir painting.

00:06:17,900	Questions on that one Derek, we talked about this, um, Monday, I think, but, uh, some of that water that’s people are seeing that’s from, uh, sanitizing process inside the new reservoir. Did I hear you right with that? Mayor Comm Schoberg. Yes, that’s correct.

00:06:40,900	Um, the, the disinfectant that they use, um, to clean the tank is different than the disinfection process that we use for, um, kind of long term disinfection through our, uh, regular water, um, and they, I think they could mix the two, but they, they don’t want to. They chose not to just drain it, fill it up with our normal water and uh go forward with that. Thank you.

00:07:05,470	2025 Street Reconstruction. The only update I really have here is that we put together, um, some communication piece that we’re planning on posting on um social media and our website and also send out to the folks in the reconstruction area.

00:07:24,170	This should just be um kind of outline what the winter shutdown process was like and then what to expect for 2026, so. that commission com communication should be getting out to the folks that are impacted by the project the most. Questions on that one. questions. And then the last one I have on here is our 2026 Street reconstruction project.

00:07:49,330	Um, we have a public input meeting on December 4th from 6 to 8 p.m. at Red Trail Elementary, um, since that first public input meeting, um, we’ve met with, uh, we’ve talked with, uh, property owners.

00:08:10,100	We’ve done, uh, site walkthroughs and um tried to incorporate as many of the improvements that were necessary in the area, and we’ve kind of nailed down scope and what we think the cost will be and that will be the main item of discussion at uh Thursday’s meeting. Um, that’s all I have for project updates. Any questions on that one? Any questions? Thank you, Cherek. Thank you. We’ll move on to item number 4, Snowplow Art Partnership and storm Response update, Shane.

00:08:39,370	Good evening, Mayor Commissioners I just wanted to first highlight a cool community engagement activity we put together really last minute with a lot of support of the Mandan Public School, Elementary schools, uh, got some pictures up here. We took all 66 of the snowplows to the elementary schools and let the elementary schools kind of design and paint them.

00:09:00,730	uh was a great effort, uh, idea came up from a crew lead, Jim Boovic and Superintendent Brian Dirks and we pulled it off last minute and got them all painted right before the snow hit Tuesday morning, so got some, uh, pretty cool pictures and the kids were super engaged.

00:09:18,530	They got to see it, got to draw on it. Now they get to see their plows around their school, so um no it’s just a really fun thing and, you know, now the kids can say I touched the plow or seen the plow when they see it go by and uh, next year we’ll be a little bit more prepared before and

00:09:36,700	maybe try to do it in September. Um, recovery efforts for the, the last two storms. We are completely cleaned up. We will be out and about the next, uh, couple days doing some cleanup from cars that weren’t moved and such.

00:09:52,800	So, um, public announcement, if you do have cars in the street that were there and there’s ruts around them. If you get them moved, we’re going to be out trying to clean up and get ready for the next storm. So that’s about all I got for you guys tonight. But yeah, it was a cool project.

00:10:11,170	Kate, thank you, Shane Good job Uh, we’re gonna go up to item number one, Mandan Progress Organization, Holiday Lights Update, Matt. Good evening, Mayor Commissioners. Uh, thank you for having me here tonight. Talk about the, uh, holiday lights on Maine and uh and our successful grand lighting we had on um Friday, Black Friday of last week.

00:10:43,730	Um, it snowed and we dealt with it, but it made for a very magical moment, um, huge shout out to Manim Public Works and, uh, Mean police and fire for all the assistance they had, uh, helping us with that, we, uh, we did a lot of scrambling and, and a lot of phone conversations on Friday morning

00:11:03,000	to see what we were going to do, and we, uh, we made it work and it turned out to be a great night we had. uh, roughly around 2500, 3000 people that attended the, the lighting, um, throughout the evening. So it was a great, um, opportunity.

00:11:18,630	Um, I don’t think many kids have an opportunity to make a, uh, snow snow angel in the middle of Main Street, but, uh, with the fresh covering of snow, it made a, uh, for a very perfect, um, covering on Maine. Uh, this year, a little bit different. We, uh, we brought the big man Santa in on the, uh, ladder truck from Fire Station one.

00:11:37,100	uh, with, uh, Chief Bitz, uh, drove him in and, uh, he was gracious to have that, uh, covered protection as he as he came down Main Street, uh, uh, but we’re glad he made it with the snow, uh, to help with our grand lighting. Uh, we had a lot of, uh, smiling faces.

00:11:52,700	Uh, here’s the big man, and, uh, the missus, uh, welcoming us, uh, to the lighting, um, and we had a nice little stage on Main Street, so great to have, obviously, here’s another, uh, picture with uh yourself Mayor, uh, Comm, um, Scott from the Parks and um parks department and, uh, Comm Morrell from the county.

00:12:16,100	and just some other fun photos here at the event. Um, as you can see the snow made for a pretty magical, uh, opening night of the lights.

00:12:32,730	That is one of our new displays, the holiday tractor, which was provided by Farmers Union Insurance, uh, nice tractor you can climb up in, take photos from the cab, and also sit in the, in the trailer in the back. of it. Uh, this is the bird’s Eye view from the loft of the library looking down. and all that lovely snow.

00:12:51,000	Uh, hot chocolate being served by Copper Dog, um, cafe, um, right here in Mandan. They’ll be serving actually every night. uh, we got every night, um, sponsored by local businesses and the, um, sponsors of the, um, Select sponsors of the Holiday Lights, so we’ll have free hot chocolate every night from 6 to 8 at the holiday holiday lights up until Christmas.

00:13:07,370	And that’s something you don’t see everyday is a covered wagon, um, well, maybe saw it 100 years ago, but a covered wagon on Main Street, um, pulling people with a fresh coating of snow, so. uh, great, great to see and a lot of people enjoyed it.

00:13:30,530	It’s more great pictures, full wagon of people, and this is our new, uh, second new display our military tributary, uh, which we have, uh, running. It was a project I’ve been working on for the last 4 years, finally came to fruition this year, and we received the funding from about 20 businesses from both Bismarck and Mandan that helped, uh, fund this particular project.

00:13:47,430	um, with the lead being Dakota Community Bank and Trust, um, helping us to bring this, um, to the community this year. So a great display. Uh, we have it on every night and it actually will be um on in the morning during the morning commute as well from about 6:30 to 8 in the morning.

00:14:02,370	Uh, there’s our lovely tree. and just some more pictures of the night, so again, uh, we had a great uh grand lighting uh, great weather for it, um, but the, uh, holiday lights now are open, uh, they’re open every night from 5 p.m. till 10 p.m.

00:14:26,970	nightly, and that will go tell, uh, January 10th is our final night of the lights, so. upcoming, um, on December 13th is we’ll have the Santaun that’ll be um our next uh big event. So if you see a lot of Santa’s running on Main Street. Don’t be alarmed. It’s, uh, part of our Santaun event. Uh, any questions from anyone? I’d, I’d like to congratulate you and your staff.

00:14:49,870	You did a great job. I would like to thank the police department and the fire department, and public works. for their job in securing the area. Uh, it was a great night and it was cool to see snow angels being. uh made on Main Street. That was great. So good job. Thank you, Mary.

00:15:10,730	Yes, it is a, uh, it is a collaborative effort between all the agencies and ourselves to put and, um, to host these events. So we’re glad to have the collaboration. Now could you speak on the New Year’s Eve fireworks.

00:15:30,000	Uh, yes, I can, I can, yes, so we announced on Wednesday last week um that we will be partnering with uh Pegasus Illuminations out of Matt, North Dakota to host a, uh, fireworks show on New Year’s Eve fireworks show, uh, which is going to be a record, world record attempt. um, to fire off 2.5 million Roman candles as part of a show.

00:15:50,500	Um, this is something that has never never been done before, so we’re going to attempt this uh world record. Uh, it is going to be, um measured by a Guinness Book. Uh, we’ll be here for it, but that will take place on the evening of December 31st at 10:00 p.m. Um, it’ll take place on a lot just south of the new Mandyan High School parking lot.

00:16:08,970	um, as part of the, the event itself, the um the fireworks have been sponsored, um, by various, um, virus companies, um, for this, this show, um, but part of the effort is to fundraise for local veterans in the community, so the, um, lots that are gonna be at Man in high school are

00:16:27,630	going to be, um, sold, um, as a reserve type of, um, system. and we’re hoping to raise about $30,000 which will go towards the Wounded Warrior Project, the Western North Dakota Honor flight and then a fun connected piece that I think is um we’re working with the Manon High

00:16:45,370	School marching band, and we’re gonna use it as a, uh, they’re using it as a kickoff to their fundraising efforts for their 2027 appearance in the London New Year’s Day parade.

00:17:02,630	So I got 3 great components, um, the Mandan high marching man will be the ones, um, volunteering at the event, so you’re going to see the, the band students helping to check people in, get them to their parking spots and, and whatnot, but it will be a, um, it’s gonna be a pretty cool event that’s gonna take place on December 31st.

00:17:15,370	Matt, how do people purchase a parking spot? Uh, you can go right to our website at visititmanan.com. There’s a big button right there that you can get your, get your tickets, and they are limited because man in High School and has so many parking spots available, how many parkings do you have? Uh, we have 900 spots that we’ll be selling.

00:17:31,100	How many people are you expecting Uh, if we sell all 900 spots are probably around 3000 people will be watching from the the parking lot and we expect another 2000 to be watching from around the surrounding area.

00:17:51,500	Are you expecting anybody from out of town? We, um, we are expecting both the CEO and the vice president of the Firework company that sponsored the fireworks. It’s the largest manufacturer of fireworks in the world. Um, they are flying in from China to observe this show.

00:18:09,700	OK Mayor Matt, what time, maybe, what’s the time element on this? on the on the show? Yeah, what time is that supposed to start? The show will, the, the fireworks show will take place at 10:00 p.m. What about the event itself? What’s the start time for that? um opening, um, at 7 p.m. So from 7 p.m. to 10:00 p.m. people can park. Um, they’re at, uh, Mandan High School or arrive to get parked and in their in their spots.

00:18:27,700	Did you make arrangements with the weather bureau to make it nice for that? I’m trying. I’m trying really hard. I lose whatever the influence you have on that one. There you go. So this show is choreographed, correct? Uh, yes, correct. This is a pyro musical style show.

00:18:42,170	So it will be choreographed, um, to a, um, a collection of, of musical selection, patriotic music selections that will take place, um, unofficially it’s uh kind of Mandan’s kickoff to the 250th US celebrations.

00:19:00,470	So how do you how do you hear the music if you’re in the car? Um, they’re working on a couple different options. Um, we’re trying to find out which one’s gonna work the best, um, but, um, we’re hoping to stream it through an FM radio station to everyone’s vehicles, which would be the, the simplest.

00:19:17,370	Um, there is also an app that is available that can also be streamed, um, that particular music can be streamed to the to an app on a on a smart device. OK great, lots of things to do in Mandan, exciting things. Thank you. Thank you, Matt OK, we’ll move on to that concludes announcements. No public comments, Mister Neubauer. So we will move on to the approval of the agenda.

00:19:41,800	I, I’ll move to approve the agenda as presented. We have a motion by Comm Schoberg, a seconded by Comm Brown, and discussion? Roll call, please Comm as Roar. Yes, Schoberg, yes. Hi, Ron, yes, Mayor Freelich. Yes.

00:20:10,230	move on to agenda item F, the minutes from November 18th, City Commission meeting I moved to approve the November 18, 2025 Bor of City Commission M Ms. 2nd. We have a motion by Comm Rohr, seconded by Comm Hainon. Any further discussion, hearing none, roll call. Messrs. Schoberg, Ron Rohr, yes, Mayor Frelich. Now we will move on to agenda item G. Public hearing. Consider a vacation. of portion of living water Drive. Jordan.

00:20:43,270	evening, Mayy Commission. Uh, I believe Rachel is on to discuss this one. I’m here. Good evening, Commissioners. Um, this is a vacation, uh, request for part of Living Water Drive in Lot 1, Block 1, Living Water Edition and Lot One block One Evergreen Heights, 4th edition.

00:21:03,900	Um, thank you, Jordan. That is a super helpful exhibit to have up Um, so the request is to vacate the South 421.42 ft of living water Dr drive. Um, this is associated with a final plat request that is in the consent agenda tonight.

00:21:34,530	Um essentially, the applicants are replatting um the areas to the north and to the west of this right of way. Um, and they are vacating the north portion of Living Water Drive with that plot, um in order to not leave a portion of the right of way, um, in place while the remainder is vacated and in order to um ensure that it’s vacated, um,

00:21:58,230	appropriately with half of the 66 ft rate of weight going to the owner on the West, um, you’re the owner on the east and the owner’s plural to be on the West. Um, this was the most, uh, expedient way to do it, um, is in two separate pieces.

00:22:17,270	So this request is just for the South 421.42 ft. Um and it has been advertised properly for the 4 weeks required. Um, the East 33 ft will go to lot 1, block 1 of Living Water Drive in the West 33 ft will go to lot 1, block 1 of Evergreen Heights 4th edition.

00:22:41,230	The proposed final plot of Evergreen Heights Fifth edition, which is the plot that’s in your consent agenda tonight, does clearly show which parts of that West 33 ft will be going to which new lots. um which is probably overkill, but it’s really nice to have that clarity.

00:23:06,600	Um if this is approved, we do recommend that it is contingent on the approval and recordation of the Evergreen Heights Fifth edition plat because um if for whatever reason that plot was never recorded, this would then be a partial right of way vacation, which um would not be something that city staff would be in favor of or would

00:23:27,170	recommend it, um, kind of leaves a weird hanging piece. This property is not developed, um, the church to the east is addressed off of Living Water Drive, but because it’s not developed, it is on the building, um, an EMS lists of buildings to be re-addressed, um, and so that will come off of 19th, then that will become

00:23:49,900	a an address on 19th. Um, and so there should be no additional impacts to this being vacated. Um, the proposed lots that would be created under the Evergreen 5th edition are actually joining the lots further to the west, and so they’ll take access off of 14th, um, and so they won’t need living water drive for access.

00:24:14,730	Um, we do recommend approval of this vacation, of the South 421.42 ft of living water Dr drive. I think it’s, I’m so sorry. I think it’s 421.49 ft of living Wa Dr drive, um, contingent on the final approval andation of Evergreen Heights 5th edition, and I can answer any questions.

00:24:44,530	Any questions for Rachel Mayor and Rachel, um mentioned the re-addressing of the living water or the, the church, um do we have any uh, background information, why that was addressed off Living Water Drive and not 19th when the approach looks like it’s on 19th.

00:25:12,430	So Mayor, Comm, my understanding is that it was, um, platted as part of the living water Church development, um, and so I think it was assumed that at some point that that road would go in and be built, and I’m, I’m really not sure Otherwise, other than it was the street that they intended to access off of it at some point and the address was put in, in that way. OK.

00:25:29,970	Thank you Comm Henschan, I, I believe to the topography has somewhat of bearing to that. I know right before that, um, that access point they have off of 19th, there’s a little bit of a hill, and I think, um, just when they did this back then, they, they saw that that was the best and it’s one of

00:25:49,270	those things that just, um, ends up slipping through the cracks on addressing. so. But it’s been on our list for a long time to get changed if this ever happened where we now have no living water drive if, if this goes through, so.

00:26:15,900	Any other questions for Jordan and Rachel? If not, we will move to the public hearing, and we will open the public hearing Do you have anybody that wants to comment on this? Second call 3rd call, public hearing is closed. Commissioners, what are your wishes? I move to approve the vacation of the South 421.

00:26:49,170	49 ft of Living Water Drive, contingent on the final approval and recordation of the Evergreen Heights 5th edition. 2. We have a motion by Comm Brown. second by Comm Schoberg. Any further discussion Hearing none, roll call, please Commissions Hascha, yes, yes, Roar. Yes, Schoberg, yes, Mayor Freelich, yes. we will now move on to bids.

00:27:18,000	Consider concurrence of award for the memorial Highway West Project jerk. Commissioners, um, on November 21st, the NDDOT, the North Dakota Department of Transportation opened bids for the west half of the Memorial Highway project, um, there were two bids received, one from Northern Improvement and the other from Strata Corporation. Uh, the low bid came from Northern Improvement at 69 million. $579,406.64.

00:27:45,630	Um, HDR prior to the bid opening had provided an estimate just just under $64 million so the low bid came about 9.1% higher. um than the engineer’s estimate. um I did have a chance, um, since the uh, since the preliminary agenda was posted.

00:28:15,730	Have, have an opportunity to look a little bit more at the financial impacts that that has on the city, but at the time of the writing of the agenda are estimated responsibility was 14, 14.5 million essentially. Um. if you do look further down in your packet, I did put together a um spreadsheet that kind of shows the financial impact of this to the city in a few different ways.

00:28:39,530	um the top of their top you can see Northern improvement was 9.1% higher. You can see some of the high bid items here, um, just to get a, a sense of where some of the overages uh come from and um some of the savings come from, um, ultimately it balanced out to be overestimate.

00:29:00,370	um reviewing our outside funding, I put outside funding in quotes because one of these is a citywide assessment and one of them is AARPA, which is basically, you know, halfways local.

00:29:22,500	The other is state Water Commission funding, um, because of the high bid was, uh, mostly due to water items, um, the percentage share cost share that we’re expecting from the state Water Commission also goes up. um, cause we were expecting still a 60% share with them. So, um yeah, I’m trying to trying to show uh this in this box right here. Um, sanitary items, um, this bid was 8 put us 8.

00:29:44,900	2% under where we where we were expecting to be from last year’s estimate. Street and storm, we’re 4.5% lower from where we were expected to be with last year’s assessment and then with water, we were 33.2% over. So. um the local responsibilities from the NDDOT’s perspective, it’s 9.

00:30:12,900	6% increase in the estimated local responsibilities but when you take into account that um state Water Commission funding will increase, I recalculated that to be closer to 3.3% um, more than what we were expecting last year. And then as to how that um how the bid affects individual properties.

00:30:31,630	I took a sample of 5 random properties around town or on the that are tiered on the project and looked at how they were affected. You can see the sanitary special assessments will go down. um, the water assessments go up and the roadway assessments go down. So depending on the improvements that each individual property sees will result in their estimated assessment either going up or going down according to our current estimate or assessment formula.

00:30:56,230	um kind of a complicated way to look at it, but I wanted to put it in several different terms so that um uh, the Commission can make an educated decision on this. Um, it’s our request or it’s our recommendation that uh I would I did make an updated motion.

00:31:20,230	that I don’t know made into the packet, but I did update the motion um, to, uh, concur in awarding the contract to Northern Improvement Company. Enter into the cost participation and maintenance agreement with the NDDOT and to submit a cost share request for the water main and sanitary sewer to the Department of Water Resources.

00:31:42,070	If, if the, if that’s something I can reiterate, but that that’s our recommendation at this time, and I can try and answer any questions. Jerk, what’s the construction season look like for next year? It’s, it’s how, because we’re not done with the East H half so what’s it gonna look like

00:32:00,230	Um, Mayor and Commissioners, uh, our expectation is that the first item on the West Hoff project that the contractor will be working on is the storm sewer along 3rd Street. um, West of the main line corridor.

00:32:23,170	They’ll be working on large diameter storm sewer pipe, a along 3rd Street that then turns up Riverwood Avenue and that would be, that’s the critical path item for this project. Um, we also expect next year for the contractor to work on the intersection of Main Street and Memorial Highway. but we wouldn’t expect that to start until after July 4th.

00:32:45,730	So kind of a staggered start to those two different items, but those are the two major items that we’re expecting for next year, and I believe there’s provisions that prevent any main line traffic control devices associated with West Hf Project. next year. So that’s our expectation and that’s my understanding at this time.

00:33:07,500	If that’s wrong, I’m, I’ll, I’ll ask uh consultants, they’ll correct me and I’ll correct myself to you. OK Any other questions for Jarek Jarek, the current, current contractor on the East phase or east portion, they’re gonna still continue to finish their responsibility for that, that particular portion of the project, right? Mayor Comm Schoberg, yes, they, they do still have a completion date that they uh are obligated to stick to, so.

00:33:36,800	OK. Thank you Commissioners. I’ll move to concur in awarding the contract to Northern Improvement Company and entered into the cost participation and maintenance agreement with the North Dakota DOT and subject and to submit a cost share request for the water main and sanitary sewer to the Department of Water Resources.

00:34:03,070	We have motion by Comm Hascha second by Comm Brown. Any further discussion? Hearing none, roll call, please, Messrs. Braun, yes, Roar, yes, Schoberg, yes, Hein, Mayor Freelich. Yes We’ll move on to the consent agenda. Are there any items you would like removed? If not, I would entertain a motion to pass the consent agenda, as is.

00:34:28,700	I’ll make that motion to approve the consent agenda as presented. Second. a motion by Comm Schoberg, seconded by Comm Rohr. Discussion Hearing none, roll call. Messrs roar. Yes, Schoberg, yes, Hein, Bra, Mayor Frelich, yes, we have no old business. We’ll move on to new business. Consider an engineering service agreement amendment for the raw water. Intake project. Jerrek.

00:34:57,500	Mayor and Commissioners, um, yep, we are, uh, we have a kind of an old project that we’ve been active on for several years, um. in the past year, we have experienced some sandbar movement in the river and um tonight’s item was meant to give a general update on that sandbar or on that uh situation

00:35:21,530	and then um our ultimate action suggested action is to enter into an amendment or enter to approve an amendment to the agreement that we have with AE2S related to support in addressing this problem.

00:35:42,530	Um, Leith from E to S will be here to present, um, information here and I can try and answer any questions afterwards if you need. All right, uh, thanks, Jarek. Uh, good evening, Mayor Commissioners. Uh, wanted to provide a little bit of background to the raw water intake, um, just because we haven’t been in front of you talking about it for a while uh, related to the commission agenda item in front of you today.

00:36:02,170	Uh, so just a reminder, uh, the intake was constructed over the last 5 years. It was put into service in 2023. Uh, the contractor was finishing up some of the remaining construction items over this last summer.

00:36:21,870	And as Jarek mentioned, uh, we started noticing some operational changes, um, as we started doing some investigation into that, um, noticed that, uh, one of the sandbars that started migrating, um, so the, uh, sandbar migrated over the existing intake screens and then that causes some restricted water flow.

00:36:44,530	So this, uh, picture shows the, uh, intake pump station in the background, along with the shoreline, and then the intake, uh, structure itself, um, is uh, consists of four different barrel screens, so it’s just, uh, some different screening material to keep, uh, bigger stuff out, let the water come in, and then it’s got a protective crib structure on the outside, uh, with the sand migrating in, uh, that made it harder for water to get through, um, and into the, the actual

00:36:59,800	intake, and then you can kinda see we get a general sense for where that, uh, where and how thatan was moving in, um, immediately after, um, identifying what was going on. Worked with city staff and refinery staff to maintain service to the city.

00:37:18,100	Um, this consisted of a few different things that we worked on. Uh, we had a commercial diving company come up, uh, to do some inspection and uh and dredging around the intake structure to try to move some of the sand out of the way, um, as they were doing that also.

00:37:34,470	uh, mobilized longer backhoe that you can actually see in the picture, uh, the the bank along the edge was kind of reshaped to provide better access for that, uh, backhoe, and it was a combination of the, the diving company and then the longer backhoe that was able to, uh, remove some of the sand to maintain service, um, as we

00:37:53,170	as the sand continued to progress, uh, pivoted a little bit and install the temporary screen extensions. So we actually removed one of the screens and put it further down river, um, and I’ve got a few slides a little bit later that kind of shows that, but immediately started, uh, working with city staff to maintain service.

00:38:12,900	Um, a little bit of additional background, um, this was, um, absolutely surprised. We, uh, spent a long time, uh, studying this location to try to find a good spot for an intake where this type of thing wouldn’t happen.

00:38:32,270	Uh, there’s a lot of historical imagery from when the dam was constructed, uh, going back to the 1960s, the show, this is a, a good location with a good channel. Uh, this particular image, um, was from July of 2021 during construction, a little hard to see, but they’re at the time was a good channel moving through this area.

00:38:49,230	In addition to that as part of the design process, we actually did river surveys where we had a boat go out, uh, do some underwater investigation with where the channel was. uh, did that, I think 4 different times over 10 years, uh, each time, uh, kind of pinpointed this is still a good location to do.

00:39:06,270	Um, unfortunately, the river is dynamic, uh, constantly shifting, and even with careful planning, uh, nature can be unpredictable. Um, as the problem became apparent, uh, we started using a drone just to monitor the extent of the sandbar migration. Um, this was one of the initial pictures early August, um, kind of showing the, the sandbar mass upriver.

00:39:29,170	Uh, you can see the intake pump station in the lower left, um, and kind of how the sandbar forms. uh, the notch that was in there, those were, uh, due to the dredging activities to keep the screen open.

00:39:42,630	um, as we, and I guess just to point out, uh, some of the benching that we did along the bank stables, uh, along the bank. um and then uh, this is more recent, uh, late November. You can see how the sand continues to kind of migrate, um, along the edge, so the intake structure is currently covered.

00:40:06,100	We do have an extension that, uh, took one of the screens further downriver, and that’s currently what we’re using to provide service to the city uh, this better shows a diagram of, of what that looks like. So, um, we kind of sketched in. where the sandbar was, uh, or is along with the intake structure and it’s basically an extended line with one of the screens on that’s further downriver.

00:40:27,430	Um and that’s currently what we’re using right now to provide service to the city. um, continuing to monitor, uh, sending a drone up, uh, we’ll get additional photos tomorrow, um, as we continue to monitor and make sure that service is maintained.

00:40:53,100	Um, so those are some of the immediate things that were taken care of, uh, some of the agenda items in front of you tonight or some other near-term improvements. Uh, so as part of the original design, we looked at what’s called an airbur system, um, these are sometimes provided for river intakes where you take compressed air in a cylinder and you’re able to focus, uh, concentrated, um,

00:41:12,870	shot of air at the screen and this helps with removing sand, debris, sticks, twigs, ice, things like that that might build up on it. Um, during the course of the design, uh, for different reasons, ultimately decided not to include it, um, based on current funding packages.

00:41:34,170	Uh, this is still eligible to be considered included under the current funding package and provides a a good tool to help, uh, with some of the things that we’re currently anticipating in addition to that, uh, the bank was significantly modified from what it originally was, uh, part of this would also include working with the contractor to rest stabilize the bank so it could be used in the future

00:41:53,430	again if needed. Uh, this slide gives just a high level overview of, um, some of the additional expenditures that, um, are in front of you for consideration. Uh, we’re currently working with a contractor to, uh, provide pricing for the work to pro um furnish and install the, um, Air burst system along with stabilizing the bank.

00:42:18,530	Unfortunately we don’t have pricing from the contractor tonight, so that’s why it’s not part of the official commission agenda item, um, but that’ll be coming on a future meeting and then what is in front of you right now is just, uh, continued engineering services support, uh, for the air bur system and, and ongoing support for the city.

00:42:37,100	uh, just a reminder that the project’s currently funded by a state Water Commission, uh, grants up to 60% and then this is a joint, uh, city refinery projects, so any of the remaining cost has been, uh, split between the city and the refinery at 20%. Uh, so ultimately looking at roughly $197,000 cost to the city.

00:42:59,100	Um, big picture for the overall budget, uh, costs are still under what the overall budget amount, um, is and if these are approved as presented, um, still looking at having 470,000 in contingency in the original budget.

00:43:23,230	um, even with the Air bur system, um, it’s a good tool that will help, but it still might not be a long term fix for this. um. looking down the road for long term potential improvements. We are working with city staff and we’ll be talking to the refinery as well about considering possible modifications to the existing intake just to improve resiliency.

00:43:43,800	um, historical data shows that this is still a good spot. Reality today is not the case, um, wanna uh, try to find the best long term fix for that, and unfortunately that means taking another look at things, um, state water er sorry, DWR staff, um, has indicated that they

00:44:02,270	would like to consider this a clean new project, uh, which means that we will go through the application process um, and apply for additional state water commission cost share assistance on that and ultimately what the modifications are gonna be or to be determined. That’s what that initial study would be.

00:44:22,800	uh, so the general schedule, um, near term, the airbur system and site restoration, we’re currently working on that now. Uh, we issued a work change directive, which is an official notification to the contractor to order the equipment just to get that going as quickly as we can.

00:44:38,800	Uh, Le time on that is likely, uh, 4 to 5 months out. So when that shows up on site, uh, contractor will get that installed. So we’re looking at April, May, June time frame for that.

00:44:58,870	Um, then as far as the long-term portion of that, uh, targeting, submitting a state water Commission application in December um, after we get commission approval and presented, uh, to this group and then anticipate we would find out if we’re, um. successful for funding in February and then that would start the study that would be uh 4 to 5 month window with, uh, potential modifications. uh, going through final design, bidding and construction after that.

00:45:21,070	Uh, so in summary, um, as we stand tonight, uh, just looking for improvement or at least consideration of the amendment for ongoing, uh, engineering support services and then just setting the stage in the future we would have a, a change order with the current raw water intake contractor, uh, to actually perform the work along with authorization to

00:45:44,000	submit an application to the state Water Commission for consideration for the study um, and then also likely uh a task order to um, to go through the study and and work on figuring, um. what the best modification might be. Uh, so with that we’d be happy to answer any questions.

00:46:04,270	Mayor Patrick does the, uh winner ice and the breaking of the ice and the ice flos how it goes through the winter is that, is that add to, uh, the impediment, or does it change how things can happen there with that sandbar Uh, Mayor Comm Rohr, um, it does, and it’s hard to understand exactly how that’ll

00:46:24,100	impacted, um, typically when the ice forms the river actually increases, um, and gets deeper. Uh, currently working on contingency planning and have a few um plans in place in case it gets to that point. I presume there’s a continuing mon monitoring of the ice and as it goes on, so you know where you are with that then.

00:46:46,500	How’s that Mayor, Comm, or, uh, correct. So we’re currently working with city staff. They have remote sensors to monitor if there’s any significant changes in how things are operating. And then in addition to that, um, we’re sending a drawn up weekly to monitor how things are shifting and we’ll continue to do that. Thank you.

00:47:08,900	Any other questions for life Uh, Mary Laith, um Leith, I, I like the timeline, um, I guess my, my questions are pertaining to the contract or the agreement itself, um. on the reimbursable expenses for things like uh transportation, mileage, those things.

00:47:38,270	Printouts, are those included in this amendment or those reimbursable above and beyond all the site visits and things that you, you do as part of this agreement. Uh, Mayor Kushner Hanscho, uh, those are included in the number that’s presented. OK. Uh, the only other question I would have is due to the timeline looks like 17 months. Some of the timelines that are outlined here in the document.

00:47:59,100	um, personally, I would, I would like to wait until the first of the year because the agreement does say that labor rates could be changed. They’re subject to change.

00:48:17,270	January 1st, and since we’re close to the first right now, I would, I would like to wait until we, we vote on this because I think the timeline is, is pretty, pretty long and so a few weeks to see what the rates would be January 1st is where I would like to wait, but that’d be my, my stance on that.

00:48:32,170	Um, I guess Mayor, Comm Hanscho, if I could add the amount put in front of the commission I included that it was anticipated that that would stretch into 2026, so the, the dollar amount that’s the total um, that’s being requested. but the rates could go up. Uh, correct, Comm, but, uh, the total dollar amount would stay the same. OK.

00:48:57,800	Don’t we have two parts here? right? Are we waiting for, we’re waiting for the bid 3 weeks from Swanberg. Uh, Mayor, correct. So we’re this is just your part. Uh, Mayor correct OK.

00:49:42,170	Commissioners Any further questions for Lath OK, thank you What are your wishes, Commissioners I’ll move to approve Amendment Number 5 with AE2s for engineering services related to the raw water intake project as presented. 2. We have a motion by Comm Schoberg, a seconded by Comm Brown. Any further discussion Hearing none, roll call, please. Comm Schoberg, yes, Einscha. No Brawn, yes, Rohr Yes, Mayor Freelich, yes. we’ll move on to item number 2. Consider the inmate housing agreement for Burleigh M Martin Detention Center.

00:50:13,100	Chief Ziegler Mister Mayor and Commissioners, what I bring forward tonight is the inmate housing agreement for the Burle Morton Detention Center. That’s the location where we will house prisoners, um, and you know, our local judge can sentence uh, people to jail there, um, to keep in mind with this agreement, uh, this is only on

00:50:39,270	Be misdemeanor charges, anything that’s above a be misdemeanor charge would go to district court, which would be Morton County’s responsibility. So this agreement is just for the city. It’s not for everything.

00:51:02,230	um the major change in this that brought this back forward because it’s a renewing every year unless there’s changes brought forward, Burleigh County brought forward this because the inmate, a daily rate was going to go from $75 excuse me. to $100 per inmate In reviewing this, uh, agreement.

00:51:32,100	uh Section Section 16, uh, had some questions in it, uh, on medical services and some of the questions that were brought up was, is this obligating the city to expenses that we shouldn’t be obligated for when it comes to medical expenses. Uh, so myself and uh there was a group of us that met with Burleigh County Sheriff and his staff, uh, to discuss this.

00:51:55,870	And what came out of this is to go ahead and approve this as is with the contingency of before March 31st, they bring back an amended, um, agreement changing the medical services where it’s less um. I’m loss for words, but you know, less, less impactful to us on the, the budgetary side where it’s not obligating us to medical expenses that we’re not obligated to pay. I hope I explained that correctly.

00:52:23,800	Why do we have to approve this and then wait for the amendment till the end of March, Mr. Mayor, because this is a new agreement with the new charges on it, if we don’t approve this, then Burleig Morton does not have to take our inmates and then we’d have to find another location till we do sign a new agreement with them.

00:52:45,230	OK, why, why March 31st? We wanted to give them, Mister Mayor, we wanted to give them time to uh get it right because they have, I want to say they have like almost 30 different entities that they have the similar agreement with that they’re going to have to change that medical service with, so they have to kind of get with

00:53:02,900	everybody to let them know this change is coming, so it’s not something that could just get it done before January 1st. Any other questions for Chief OK What are your wishes? I’ll move to approve the inmate housing agreement with the BMDC as presented with the understanding that BMDC will revise Section 16 regarding medical services.

00:53:35,900	for specificity and bring proposed amendments to the City Commission for consideration and approval on or before March 31st, 2026. 2nd. motion by Comm Hanscha is seconded by Comm Schoberg. Any further discussion, hearing none. roll call Messrs. Ha, ra, ra Roarr Schoberg, Mayor Freelich. we’ll move on to agenda item L, resolution and Ordinances. Consider adoption of resolution.

00:54:06,970	for the 2025 Morton County Multi-hazard. mitigation plan Pat Martin Uh, good evening, Mister Mayor and Commissioners, uh, tonight I’m requesting approval, um, of adoption for the updated multi-hazard mitigation plan that we’ve been working on for basically the, the past 10 months.

00:54:32,170	Um just some items that I wanted to cover and, and why it’s important for adoption, um, at the, at the local level um, the first one would be for regulatory compliance and and funding eligibility. So by adopting this plan as a, as a city body, you, um you. we become eligible for, uh, grant funding through FEMA.

00:54:57,100	without the adoption, uh, we, we lose out on that. um, we also would lose out on um disaster relief funding if, uh, if we did experience a disaster here locally. Um just wanted to commend the community on their involvement in this plan.

00:55:23,230	um just to give you an example, it’s, it’s our stakeholder, uh, group was, was very broad in the sense we had private entities, public entities, um, nonprofits um basically representation from across the community, including our citizens, um.

00:55:53,230	interestingly enough, we had surveys that we passed out or asked the citizens to complete, uh, regarding, you know, mitigation projects that they, they seem necessary or deemed necessary. Um, and we’ve received 995 surveys back, which is uh a record for and doesn’t sound like a lot considering our population numbers, but, uh, it’s pretty significant. So we were happy to see that, um. as well as our emergency response agencies here locally. Great participation, um.

00:56:23,100	I know the the idea behind mitigation projects is to reduce the impact that a disaster or an incident may have, um. so kind of our, our, our latest studies show that for every $1 spent in a mitigation project funding, we save $4 on, on the back end of that. um, which ultimately impacts, you know, jurisdictions, um, citizens, property, things like that, so.

00:56:53,000	um, we see that as a value. um moving forward, um, I guess, uh, so what’ll happen is if or what’ll happen is we have the plan will go up to the state for approval, um, and then once it’s approved by the state, it goes to uh FEMA for for their approval.

00:57:18,630	So we’re looking at probably January, um, at the, at the latest at the speed of government at the federal level right now, uh, especially with FEMA, so, um.

00:57:37,800	if anything changes with the plan that you adopt today as it’s written, um, there is a, uh, kind of a, a key point in the resolution that it’s assumed that you would adopt that change, so I don’t, we don’t have to come back if there are any changes. So, um basically what we’re looking at too, uh, once the plan is adopted or approved by FEMA, we’re going to take a look at um prioritizing projects specifically towards uh our critical infrastructure.

00:57:58,700	Um, we’ve, you know, we found that um, our, uh, a local cal’s ability to maintain functionality across the across the community, um, specifically with um your emergency response agencies uh shelters, things like that, kind of, uh, lessen that impact.

00:58:25,530	So I think, um, you know, with your approval, that’s kind of what we’ll take a look at for the city of Mandan is, is updating and um protecting uh or looking at projects that will protect that that critical infrastructure um I, I do believe in your packet there.

00:58:43,170	I, um, I enclosed, uh, I think it was 18 projects that were identified for the city of Mandoon, um, and a lot of those obviously include that critical infrastructure that I just spoke about, so. um yeah, I thank you for your consideration and uh I stand for any questions you may have.

00:59:07,630	Any questions for Patrick? Pat, Excuse me, Pat, this, uh, includes, uh the other communities in Morton County were involved with each one of those meetings, and with this planning, correct? Mr. Mayor and Comm Schoberg, yeah, that’s correct.

00:59:30,900	um basically every, every local entity, uh, and including the county as a whole, um, so we’re talking City of Mandan, Emont, uh, I just was out of Emont last night to get their adoption uh, New Salem uh, Hebburn, Glen O and, um, as well as, as, you know, the rural representation across the board. So it’s a holistic approach to the whole county, which encompasses, um water obviously, and tornado. wildfires, that type of thing Yes, uh, Mr.

01:00:01,100	Mayor, uh, Comm Schoberg, so, um, I don’t know if I, I don’t think I enclosed it in the, in the packet, but what the stakeholder group kind of take a look at, took, took a look at for each municipality, um, was what man-made threats and hazards are most prevalent, um, based on historical factors, uh, it’s pretty common across the county, whether it’s, uh, the city of Emont or the city

01:00:24,900	of Mandan. Um, we take a look at severe winter weather, right? Uh, severe summer storms. um, drought, um you know, wildfire, things like that, so, um, those are the common ones across, um, you know, the city of Mandan is a little bit different in the sense that uh, we did talk about as well

01:00:46,170	as our events that uh that are housed here throughout the summer and in the winter, um. that, uh, MPO sponsors and the city sponsors, so we took a look at that as well, you know, try to build some infrastructure into that whether it’s protection, staffing, um. you know, things of that nature Thank you.

01:01:07,100	So while, uh, excuse me, so while it’s, it’s broad in that sense, it’s also um you know, we, we did take a hard look at, at each community and, and their special needs. in looking at some of the 18 things for Mandan specifically. Um, I think we have initiated some of those.

01:01:27,900	I can’t rattle off the exact number off the top of my head, but, um, I think city staff’s doing, uh, quite an admirable job of uh, paving the way So congrats to our department heads on. all of them on this, and that, that includes everything.

01:01:49,230	So every department head needs to be congratulated for helping pave the way for, for this and this will be in effect for 5 years. Mr. Mayor, uh, Comm Schoberg, that’s correct. Um, like I said, you’re the city staff for, uh, intimately involved with the, with the planning and, uh, had great input. You can see that in the projects that were proposed.

01:02:07,970	um, and like you said, Comm Schoberg, um, some of those projects are carryover from the 2020 plan, um but, um, I would like to say too that’s those projects that were carried over were probably uh most likely started in some way, shape, or form, um. you know, through, through the city departments. Thank you.

01:02:34,600	Any other questions forept OK, thank you. Thank you. Commissioners I’ll move to approve resolution adopting the 2025 Morton County Multi-hazard mitigation plan. Second we have a motion by Comm Schoberg, a second by Comm Hainscha. Any further discussion? Hearing none, roll call. Comm Braun, yes, Rohr, Schoberg, Hein, Mayor Freelich, yes.

01:03:10,370	We will move on to item number 2. 2nd consideration of ordinance 1480, a zone change from RMH and RH. resident residential mobile home park. to RMH Residential.

01:03:41,870	Mobile Home Good evening, Mayor Commissioners, uh, if I may, before I start this item, um, just to back up with what Patrick’s saying, um, the multi-hazard mitigation plan currently is helping the city with a $12 million lower heart project that um without funding that Patrick works on through that, that program, we wouldn’t be able to apply for through the state. So, uh, it’s definitely impacting Mandan.

01:04:01,700	um and before you is the second consideration of uh 1480, the zone change, uh, staff and the planning and zoning com Commission recommend the approval of the second consideration of ordinance 1480, there has been no significant changes or any comments on this? piece. Any questions? Any questions for Jordan Oh, thank you, Jordan. Commissioners. move to approve the second consideration of ordinance 1480. Second.

01:04:30,430	a motion by Comm Brown, a seconded by Comm Schoberg. Any further discussion? Hearing none roll call Comm roar. Yes, Schober, yes, Hein, Bra, yes, Mayor Frelich. Yes. there is no other business. Future meeting dates for the board of City Commissioners. December 16, 2025 at 5:30. January 6th, which is my brother’s 70th birthday.

01:04:58,800	at 5:30 January 20th, 2026 at 5 p.m. As always, be kind to yourself, be kind to your neighbor. Have a wonderful advent. and its onward and upward bandan.