00:00:00,000	the All right. No. All right, the time is a little bit after 3. Um, and we do have a quorum, um. Today is, I shouldn’t even say things like that without it in front of me. Uh, June 18th, 2025 here in the Tom Baker meeting room.

00:00:29,600	Uh, welcome to everyone who’s in the audience, which I think I saw one person come in and, and all of you watching on television. Um, Annie, can you call the roll, please? Comm Zenker. Comm Holt. Comm Perley Comm Swanson. Comm Nodland Comm Sackerson Chair Engel here. By the skin of our teeth, we have it.

00:01:03,200	Um, let’s see if, uh, first up, the historic Preservation Report, um, is in your packet. I’m gonna to peruse those. We’re going to be going over the first one, in detail here pretty soon. Um, moving on to the meeting minutes. So everybody had a chance to look at those to approved. All right. I’ve got a problem. OK. Comm Johnson.

00:01:27,870	I believe I said that the property we were looking at for the, um, Preservation Award. That I said it would be ineligible as a tax project if I had said that, I meant to say it would be eligible for. You said it would be eligible. I heard that OK so I will. It just Disqualified. OK.

00:01:52,830	Any other corrections or questions? OK, um, then we have a a motion to approve in a second. Um with corrections. Annie, can you call? Uh, Comm Swanson. Approved, OK, yes. Sorry. Uh, Comm Zenker. Comm Sackerson and Cheer Inger, yes. All right. Uh, moving on to the regular agenda. We have the section 106 review of 1600 River Road.

00:02:31,830	Uh, Charingleen Commissioners, this item might seem a little bit familiar to some of you. This, uh, agenda item is an update on the Bismarck Riverfront. Park and festival grounds project, historic Preservation Commission previously saw this request at their September 2024 regular meeting. A letter was sent to Dr Erin Barth outlining some of the commission’s comments.

00:02:56,370	Dr Barth has provided a letter addressing those comments, uh, both of those letters are attached within your packet. A class one literature review was conducted for this project and the report was submitted to the North Dakota State Historic Preservation Office in April of 2025.

00:03:19,870	The class one report recommends a determination of effects finding of no historic properties affected for the proposed undertaking. And May 20th, 2025, Shippo provided a letter of concurrence with that determination of no historic properties affected for the physical impact of the project and a no adverse effect for the visual impact of the project. This letter is also attached for your review. Um, I will note, uh, Mr.

00:03:43,900	Eh, Dr Barth did reach out to Chapo to see if they had any additional requirements, uh, To complete that section 106, uh, and they have noted that they did not have any additional requirements. Um. Uh, when I spoke with, uh, Lisa, um, up at Shippo.

00:04:10,830	She did mention that, um, a permitted person needed to do the monitoring during construction. Um, I believe in the letters. It says um somebody who meets or exceeds the Secretary of Interior guidelines. But they should also be permitted in the state to perform archaeological work. So, Um, that needs to be, uh, noted for whoever gets hired to do that.

00:04:32,500	For Dr Barth and I would like to apologize to everyone, all of our correspondents with Erin Barth has said, mister, when he has his PhD and he’s supposed to be a Dr. So sorry for that oversight. Um, were there any other corrections, questions from this group? Yes, Commissionerackerson. and go, do we need to, Um Contribute a a letter, I mean, we had.

00:04:57,630	We had been asked for one and it was precipitous because the 106. process hadn’t actually, it was the cart before the horse, the request for us to, to concur, um, is this something that we should concur? With that we should do our customary letter, um, because I, if we wanna be consistent, that’s something I

00:05:20,570	think that, that um we should generate. I think that’s appropriate. We should probably draft a letter and I can signing, uh, Comm Sackerson, Commissioners, um, I, I think that would make sense, um, just to kind of clean up the project, uh our review of the project and make sure everyone’s on the same page.

00:05:43,500	You might also just be beneficial for the the applicant to have that as well. Absolutely, yeah, let’s put a pin in it. So that’s good. Thank you for that. So do we need to I don’t think we’re gonna need him. I don’t, I don’t think we need a motion for that.

00:06:02,700	Um, calling for a motion to accept the additional information that we requested and that we believe we’ve gotten now for this. So I’ll second. All right. Uh, any other discussion? OK Comm Zenker. Yes. Commissioneracerson Yes. Comm Swanson? Yes. Chair angle. Yes. All right, thanks. Uh, moving on to the 2023 historic Preservation Fund grant update.

00:06:36,430	Uh, I will have a brief Item up here just to kind of explain some of the items that are within this agenda item. OK, so Cha Engel and Commissioners, an overview of the remaining projects for the 2023 historic Preservation grant is provided in the agenda, um, for ease of discussing the remaining funds for this project.

00:07:04,630	I’ve combined the brochures and the banners together into a table, um, and that tables provided in your packet. I will note, uh, since then, staff has received an additional quote, um, which is included with And the I on the screen that you can see here.

00:07:29,630	Um, that table highlights current quotes invoices for each project, and the budgeted amounts and some proposed spending of those projects, uh, to, to utilize the remaining funds. Um, as I noted, I’ve received an additional quote for the cathedral area area banners, uh, and I am also waiting on one additional quote, um, just so we have that 3 quotes just to make sure we’re getting the best price that we

00:07:49,430	can for that project. Um, as such, I’ve revised the table to reflect that change as you can see on the screen here, um, staff has also reached out for an additional quote to see if there’s a possibility, um, to get in between 10.

00:08:10,830	15 banners for the Highland Acres Historic District, um, I, I think just if you can, if you look through the table, that one’s kind of one of the sticking points, um, for how we can utilize the funding here. Um, I will note that the grant called for the printing of 3000 brochures for the Highland Acres Historic District.

00:08:31,270	It is one of the larger historic districts, uh, and it is, it would be a newer item, uh, resource. for the community. So might be beneficial uh in staff’s recommendation to attempt to keep with that number if possible.

00:08:53,500	Um, staff did receive an invoice, uh, from the printing company for that brochure, uh, at the beginning of June, uh, and that includes both the design, the current design costs associated with that, as well as the printing costs for the various amounts. Um, the cost of 3000 brochures with the design services and printing costs would, uh, total $2,033.58.

00:09:24,600	Uh, the printing company has noted that the design costs may increase slightly, um, just based on, uh, any additional, uh, changes that would be needed, um, through your review of the item. Uh, additionally, a draft of the that brochure is attached for your review. The brochure is slightly larger than the other two resources that we have those other brochures, um, and the way to open it is slightly different for that.

00:09:49,030	I will note that uh this uh brochure does need to get approval from the state as well, it’s part of, uh, the grant. Uh, review process for that item. Uh, staff does have two recommended action items for this, uh, agenda item. Uh, one is to review the draft brochure and provide comments on it.

00:10:11,970	And 2 is to determine how many brochures or banners should be produced. Thank you, Lauren. Um Have you all had a chance to review the The template. Yes. Amy designed it, so I’m hoping that you did. OK, I did too. I didn’t see any issues with it at all. I thought it was lovely and well done and very captivating, looking at the historic photos on one side.

00:10:41,900	Um, and the map and everything, um, I’m assuming you’ve gone over it with a fine toothcomb for typos. The evil look I just got is, is definitely a yes.

00:11:03,400	Um, So does anybody have any suggestions or changes they would like to see, you know, if there, if there aren’t any typos, it will deprive people of having the pleasure of pointing them out to us for the next 5 years. Exactly.

00:11:23,630	Alright, um, hearing none, we, we might want to touch base with the other commissioners if they have any that they caught in their review, um, before we put it to publishing, but we’ll just assume everything’s good to go. Right now Um, does the 3000 for the quantity sound good to people. Yes, Comm, I got one question, so it looks like we’re It just 33 was that means we have $33 left or we’ve spent $33 more than what we should have that’s a great, uh, point Comm Zener, chair Commissioners.

00:11:52,570	So the item that you saw in there, I forgot to scroll through the various items, which I can do now. Um, the one you did point out here with that $33 on the bottom, that’s $33 more than what we have budgeted currently. Um, if you’d allow me to, I can run through the, the other.

00:12:12,770	Potential options as well for your discussion. Um, this would be option 2. It’s slightly different, um, with some of the, the various portions pulled out with this option, we, we would have 1500. Uh, more to spend that we would need to figure out how to spend. Uh, option 3 is slightly different.

00:12:41,170	It does go down to 2000 banners, um, or brochures, excuse me, um, but we would be seen within our budget for this item. And option 4 would be to wait until those additional quotes are provided by The the sign companies for those banners. OK.

00:13:08,170	So Daniel, our planning manager, uh, so I just wanted to add that we do have in the plane division, um, a general budget for office printing if, if absorbing that $33 will help you maximize the grants. I mean, I think we can use that. It’s still printing in general and that’s what it’s dedicated for. So I, I wouldn’t let the $33 deter you necessarily. OK, thank you so much.

00:13:26,470	I appreciate it because I was thinking about doing that too, kicking in because I want to use this money and put 2023 to bed before we hit 2026. That’s right. Um, and I do appreciate that it’s, it’s much more cost effective to get more brochures, um, at this point.

00:13:43,030	Uh, the difference is a couple $100 between the $2000 and 3000, so. Um Any other thoughts on that? Well, I, I like that generous offer. Uh, well, simply because it, it is more, it is a large area. We are expecting.

00:14:10,100	A lot of people to use those, we know that they, the town routine people routinely use those walking throughouts for the other districts. So I would assume, you know, I mean, this is one of those things where if every, if every homeowner wants one. Then, you know. I think we should go with this if we can go with the 3000. It probably is our best.

00:14:32,670	Um The best cost On it if the city has that little bit of money. OK, then that was my thoughts to approve spending the money as outlined in the Um Yeah, option one, I think it was. Yes. I’ll make a motion to approve option one based on Daniel’s generous donation. Can I get a second? Alright, uh, call it. Mr. Saerson. Yes, Meer Zenker. Yes.

00:15:10,000	Comm Swanson and Chair Engel, yes. And I’d also like to point out us not having to talk about this again is saving the city money. So awesome. Alright. Moving on to 2024 historic Preservation fund grants.

00:15:33,430	Uh, Chair Engel and Commissioners, this is an update on the South Capital survey project, um, staff met with Emily Sackerson of South Fork Historical Research on May 28, 2025 to discuss the first steps of getting the project rolling, uh, staff was tasked with compiling various cultural data, um, including old property cards from the city’s assessing, uh, office, and then working on notices to property owners. And residents within that area.

00:16:00,630	Um, a notice was mailed to the property owners and residents, um, that notice included the information on the project and a link to a property questionnaire, um, hard copies of the questionnaire for anyone who doesn’t want to fill out the survey online is available um at the community development department office, a copy of the notice is also attached within the packet of what was

00:16:23,730	sent out to those individuals. Um, South Fork historical Research has begun compiling that data for the project, um, Missackerson has decided to take a chronological approach, um, rather than a geographical approach and has a Seinfield codes based on the dates of construction provided by the city’s assessing. Um, records.

00:16:49,830	As such, the 1st 10% of the site forms will be the oldest in the survey area. Um, this method will support the development of the history of the neighborhood for the report. Um, through discussion between staff and Missackerson, it was determined that the thematic periods utilized for the properties would follow those identified in the Bismarck timeline.

00:17:10,630	Um, all properties over 50 years in age will be recorded through this process, um, and that projects range will be approximately 1880 through 1976. Um, there were several unknown dates for some of the properties within the area, um, those were parking lots or vacant lots, um.

00:17:39,400	Msackerson suggested that those mentioned in the site forms for the associated organization, um, rather than giving them their own site form and ultimately it’s number. Um, in order to utilize her time in an effective manner.

00:18:01,230	Um, it suggested that she not write an entire feature form for those, um, well, they are technically built features, um, Merson would only be mentioning those in the site summary, uh, section of the corresponding buildings form. Um, no actions required of the, uh, historic Preservation Commission for this project at this time, but it’s just to keep you aware of where we’re at for the project. Sounds great. Thank you.

00:18:23,700	um, and we congratulate Emily for getting married to, I think she’s retaining her name, correct? hear anything about that. So, um, we did get quite a few of those notification cards returned, uh, to us, return to sender, um, some of them are rentals.

00:18:44,530	Um, we’re not really sure exactly why all these came back, um, but we’ll try and get into that, but public favor has been Pretty good right now for Emily, um, in the community, correct? Yes. Comm Engel, um, Uncle, I would suggest that we Let Msackerson, know which houses, which addresses have been sent back so that she has a heads up. Um, for people who Might be. Surprised to find somebody on their sidewalk taking pictures for sure. I mean, I just think that would be.

00:19:18,830	Sensible We can do that. We can do that, yeah. Makes sense to me. All right. Any other updates, new business that is not on the agenda. No. Uh, chair Engel, if you’d allow me to, I do have one other item of mention for the other business, and the historic Preservation Award will be presented to Adolph and Peterson Construction, um, at

00:19:49,700	the June 24th City Commission meeting. Um, if any commissioners, um, from this board are able to attend the meeting to help present the award to those representatives, that would be greatly appreciated. Thank you. Thank you. Um If one of you could attend that, that would be great. I will be out of town.

00:20:12,100	On the 24th. I can agree to do that. Thank you. Yeah, we probably figure you can put both hats on, right? represent forth of this month. Yeah, Tuesday, yeah. All right, um, with that, uh, we will Adjourn in the next regular meeting is scheduled for July 16th right