00:00:15,470	Today is March 3rd, 2026. It is 5:30 p.m. and we are in the Edd Bosch Freilich Meeting Room in Mandan City Hall. Mr. Neubauer, could you please take the role? Commissioners Schulberg here and Sean here. Ron. Yes, roar here. Mayor Freilich here.

00:00:38,430	And at this time, we will have Trish Camisa and her son Joey lead us in the Pledge of Allegiance. I pledge allegiance to the flag of the United States of America, and to the Republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Thank you Trish. Thank you Joey. Okay, we will move on to announcements.

00:01:13,700	And the first one is recognition of Cappuccino on Collins for the 20 2526 Winter Business Awards. Kerry. Good evening, mayor and commissioners. Um, earlier this winter, two Mandan businesses were nominated for the Winter Decoration Award.

00:01:35,030	This award goes to a business decorating their building exteriors and interior spaces visible from the outside. Decorating was to be lit or unlit, festive fun or elegant? Elegant. A public voting period took place in January, and Cappuccino and Collins won by three votes over neighbor Keno. Aromas. And I actually have a picture up on the screen of the decorations. Looked very nice.

00:01:58,670	Um, we do have a traveling trophy for that, and I’ll just go ahead and bring Trish up here for. This is our fun winter decorating award lamp. It does work. She can plug it in, and she already has plans to proudly display it in her window. So you’ll see it when you drive by. Congratulations. Thank you. And you can stay up here. Okay.

00:02:27,470	Cappuccino and Collins also won the golden shovel for keeping walkways free of snow and ice this winter. There were six Mandan businesses nominated by the public. It was also followed by a public voting period in February.

00:02:45,070	Cappuccino and Collins won with 31% of the votes, and Vicki Sports Bar was a close second. So we have a golden shovel for that. And there you don’t. Thank you. So Trish will be able to display it for a year. So. Congratulations Trish. Now we will, uh, volunteer recognition Lori Langan, community beautification committee. Yeah. Lori, will you. Join me up.

00:03:28,230	Here, please? So Lori has served on the Community Beautification Committee since it was reactivated in 2013, serving four consecutive terms a total of 12 years. Lori was also a part of the reactivation of an integral part of the reactivation of that committee.

00:03:50,300	Um, she recently decided to not seek another term, and while we’re sad to see her go, we’re thankful for her service to the city of Mandan. Lori, um, is one to step up to the plate. She brings ideas, but she also is like the hands and feet to those ideas, too. And so we always appreciate the volunteers that are able to help in that way.

00:04:11,600	Um, she spent many years helping us with Community Cleanup Month, and it used to be a day back in the day. Um, now it’s a month. But she would go door to door, getting door prizes. Um, helping us put together all the supplies for the volunteers and just make sure that that day went off without a hitch. So we truly appreciate that.

00:04:28,700	And besides her service on the Community Beautification Committee, she has served on several. other boards and committees for the city of Mandan. So we just wanted to take a moment to recognize her. 12 years straight is a long time for a volunteer, and so we just really appreciate that. We have a certificate of recognition to present.

00:04:45,770	To Lori for her time. That’s nice. Thank you. Thank you very much. It’s a pleasure. I’ve had a pleasure of being part of committees with you, Carrie. With Jim. Commissioner Hinshaw and I’ve been on the school foundation board with him and Commissioner Rohrer. We served on the Mandan Progress Organization together for a number of years.

00:05:11,270	Mayor Lori, if you remember, it was about 16 years ago. If you remember you you kept and you said you should consider running for city commissioner. So here we are 16 years later. There you are. Yeah. Yeah. So thank you. It’s always a pleasure. We have some great staff.

00:05:27,770	I, you know, as you mentioned, a number of committees that’s been involved with a number of city staff. We have some awesome staff. Let me tell you, they go above and beyond. And kudos to you commissioners too for your service. So thank you. Thank you. Thank you Lori. Now we will move on to the Morton Mandan Public Library Passport Service update. Barb.

00:05:58,800	Hello, governor. Governor. I like the ring of. That. Next. Mayor Freilich and commissioners, I just thought I would let you know that you may have heard recent news that passport libraries who are doing passport services throughout the country, there’s about 1400 of them who have been, um, they have been ceased.

00:06:21,370	So their services have been ceased. Um, and that does not affect us. That only affects nonprofit libraries. We are a government funded and operated library through the city and through the county. Therefore, we meet the federal requirements that passports have to be conducted by a federal government agency of some sort or a government agency.

00:06:45,900	Um, we now are doing passports Monday through Fridays. And the second Saturday of each month. Um, we offer walk ins, services for people. Um, we can take all over Burleigh County. We’ve had people from garrison and up by rugby. Um, so it’s amazing.

00:07:04,630	Um, so we are very proud to continue to be able to offer this service. We just wanted to make sure that you understood and that our fellow citizens understood that we are still able to do passport services. Um, just a couple of numbers for you. Um, we did, um, services and passports just Monday and Thursday on January, um, up through the 17th.

00:07:29,570	We just did our normal time and we had done 75 just in a two week, two and a half week time frame. We did about 75 processed passports. Um, once we started going Monday through Friday, I was curious if it would kind of shift or just balance out. Nope. We increased services by 22.

00:07:49,400	Um, and to this date, um, starting January 1st, 2026, through, um, February 27th, we have now processed 172 passports. Um, for people throughout the county and neighboring counties. Um, compared to last year, we had processed at the same time 115. So we have eight agents who are available and we are busy. So just wanted to inform you of that.

00:08:15,430	Any questions? Any questions for Barb? Mayor and Barb, I would just say you’re open for business, but you do it with a smile. And people I’ve heard from different people in the community that are pleasantly surprised that you do it. And the service and customer service that you provide. So thank you for continuing to do that.

00:08:32,830	Thank you. It’s fun. Thank you. Thank you. Barb. We’ll move on to item number four assessment notice. Kimberly. Good evening, Mayor and commissioners. Um, I just wanted to review a legislative change that happened during the 2025 legislation. Century code 5702, subsection one was updated.

00:09:02,430	So starting in 2026, each parcel with a taxable value will be mailed. A notice of Real Estate assessment. Um, that notice will have the 25 and the 26 values on it. They will be mailed mid-March. Um, in the past, you only got a notice of increase if your value went up 10% or more, plus $3,000. So that’s going to be a big difference.

00:09:25,430	Just about everybody will be getting that notice. And um, excuse me if you have any questions, just call your local assessor and we’ll be happy to answer them for you.

00:09:42,000	Do you have any questions for me? Any questions for me? You still go around? I mean, as far as assessing value, you still do that by quadrants of the city. You still have a it’s not a one shot deal. It’s different times of it every other year. Whatever it is, you do have a pattern that you follow for that, don’t. You? Mayor and Commissioner Roger. Yes.

00:10:01,170	Our physical reviews are done in different areas of town and during the annual assessment. Um, during our Board of Equalization, I’ll have a map with showing you what we did this last year. Okay. Thank you. Thank you. Kimberly. Yep. We’ll move on to public comment. Mr. Neubauer, are there any comments? Okay. Thank you. Looking for approval of the agenda for tonight? So moved.

00:10:26,230	Second. Motion by Commissioner Brown. Second by Commissioner Schulberg. Any further discussion regarding the agenda? Hearing none. Roll call. Commissioner. Xinjiang. Yes. Braun. Yes. Roar. Yes. Cobourg. Yes. Mayor. Freilich. Yes. We’ll move on to the approval of minutes. Consider approval of the February 17th, 2026 Board of City Commission meeting. Minutes.

00:10:55,570	I’ll move to approve the minutes of the February 17th, 2026 Board of City Commission. This motion by Commissioner Schulberg, second by Commissioner Roger. Any discussion? Hearing none. Roll call. Commissioner Braun. Yes. Roger. Yes. Schoenberg. Yes. Sean. Yes. Mayor. Freilich. Yes. Item number two. Under minutes. Consider approval of the February 27th, 2026 Board of City Commission special meeting minutes.

00:11:24,370	I’ll move to approve the February 27th, 2026 Board of City Commission Special meeting minutes. Second motion by Commissioner Hyde on second by Commissioner Roger. Any further discussion? Hearing none. Roll call. Please. Commissioners. Roar. Yes. Schulberg. Yes. Yes. Ron. Yes. Mayor. Freilich. Yes. Now we will move on to public hearings. Consider floodplain district ordinance 1484. Jordan. Good evening.

00:11:57,670	Mayor, commissioners. Uh, before you tonight is an ordinance that we have for the floodplain management section of the Code of Ordinances. Uh, ordinance number 1484. This is the first reading of this, and I just wanted to, um, highlight a few things.

00:12:18,370	The the city of Mandan is part of the Nfip, which is the National Flood Insurance program. Um, where our community is part of that. The Nfip was created in 1968 to mitigate future losses and to provide access to federally backed flood insurance loans to to property owners.

00:12:43,970	For um runs this program in over 22,000 communities nationwide participate in the Nfip, including 338 uh North Dakota cities, uh counties, townships, and tribes. So a very large portion of um communities that are affected by these are part of this program. The, um, the Senate bill from last session in the state Senate Bill 2027 took effect on August 1st of 2025.

00:13:11,230	And it made several changes to the North Dakota Century Code relating to Floodplain management authority. Upon further review with the Department of Water Resource and their legal counsel, it was determined the specific statute authorizing communities to regulate floodplains had changed, and they, um, anticipated this.

00:13:32,270	And as a result of this, each of the North Dakota communities that had this were required to update their floodplain management ordinance to ensure compliance with state and federal law. So that’s that’s the process of where we’re at right now. We’re in the middle of changing that.

00:14:00,500	Um, FEMA has suggested this new ordinance, and we we have taken it, um, face value, basically, as they have asked us to. Um, the the things that we have in there are very similar to what we currently have for a floodplain ordinance. There are a few changes when it when it comes to the residential side of things.

00:14:20,300	Um, and relating to I don’t want to lose you in the weeds here, but relating to the base flood elevation, which is the height of the floor level that you can be at when you when you build an, uh, a structure. So, um, there’s different things that they have in there for that. But for a majority of the floodplain ordinance, it’s the same.

00:14:40,370	So the other thing that, um, I want to reiterate about this new floodplain ordinance is that we are doing this, um, because they’ve asked us. But on top of that, this not only affects, this ordinance, but it affects how we do grant writing, how we do, um, disaster relief for the community, not just for floods,

00:15:02,830	but for assisting us in any natural disaster that may occur in the future. So there’s a lot of implications that come with this, not to, um, undermine that, but, um, one of the things that happened a couple of years ago with the changes we made to a building code amendment was, I know we were

00:15:22,500	in at least in the state. We were struggling with some different brick grants. And I know you’re familiar with them, but one of the changes we made was to add the the flood section of the building code in into the ordinance or not the ordinance, but the state building code.

00:15:40,630	And it has it has helped in our grant writing. So we’re seeing some of these things. If we if we stay on top of these things, um, we’re able to get better scores, better, better things. When it comes to grant writing than not.

00:15:55,630	Not only affects flood insurance or the building code, but a lot of the different, um, grant writing opportunities that we have is, as a community for the city, for the for the residents to obviously lower costs. So this is one step in that process. Um, I’m not going to bore you by reading it. It’s about 17 pages. And I did want you to know we ran this in the paper.

00:16:15,970	We also have a copy of that. If anyone’s looking for it. It’s on our city website as well, under the building inspections tab. Um, city of Mandan building inspections. It’s it just says floodplain ordinance. It’s there for anyone to read and, um, for any comments. Obviously, this is the first reading.

00:16:34,170	We’re going to have a second reading. Um, March 17th to the next meeting. If there’s any comments in between. But I will at this time. Um, stop talking and ask for any questions that you might have for this flood ordinance. Mayor Jordan knew the county is also abide by the same ordinance. Yes. Uh, Commissioner. Roger, that is correct.

00:16:54,900	The, um, the county floodplain manager, Natalie, will also be adopting a version of this city of Bismarck. Um, pretty much everybody in the state. So, yeah. All different, I mean, uh, areas of government is municipalities, counties. Yep. Those that are involved with the Nfip. That is correct. Jordan. Uh, correct me if I heard this. Correct or not.

00:17:20,530	Um, basically, by doing this. , as we. Have in other. Um. Realms in local governance here in city of Mandan, by doing this, we can better access other funding sources to help with other things. Did I hear you right. Mayor. Commissioner Schulberg. That’s correct.

00:17:45,730	Um, you know, I think Grant writing is becoming one of those things that we’re all trying to get better at and and looking for those opportunities. We got Grant here from, um, one of our consultants, and I know they look as well, but yeah, it’s a it’s a big deal when you’re talking about, you know, multi-million dollar projects and different things and infrastructure and, and all

00:18:02,770	these opportunities that we have. And I know it’s probably a small part of the piece of, uh, you know, point system or whatever they look at it. But, um, the bigger one for me, I think, is the disaster relief that would come from FEMA.

00:18:19,930	Um, without that, I, I don’t know what is a I don’t want to just say as a community, but as a, as a state, what we how we would do that, um, their assistance is vital in any type of emergency situation. And, uh, yeah, they will be here to help us. So thank you.

00:18:44,370	Any other questions for Jordan? If not, we will open the public hearing and we are asking for comments. Second call for comments. Third and final call for comments. The public hearing is closed. I ask the commissioners to move to resolution and ordinances. Item one. Consider the first consideration of ordinance 1484, floodplain ordinance 100 and 5-44 of the Mandan Code of Ordinances.

00:19:22,730	I move to approve the consideration of Ordinance Number 1484 as presented. Second. We have a motion by Commissioner Rohr. Second, by Commissioner Brown. Any further discussion? Hearing none. Roll call. Commissioners. Sjoberg. Yes. Hi, Sean. Yes. Ron. Yes. Roar. Yes. Mayor. Freilich. Yes. Thank you. Jordan. We have no bids.

00:19:47,370	We will move on to the consent agenda. Are there any items you would like removed from the consent agenda? Mayor, I’d like to pull item three for just more clarification of the cost share piece. And. And our application. Okay. Item three is pulled. Would entertain a motion for the remaining consent agenda. I’ll move to approve consent item. Agenda item number one.

00:20:19,370	Number two and number four. Second motion by Commissioner Rogers. Second by Commissioner Schulberg. Any further discussion? Hearing none. Roll call. Commissioners. Hi, Sean. Yes, Ron. Yes. Rora. Yes. Yes. Mayor. Freilich. Yes. So we will take up item number three, which is consider an agreement for cost share reimbursement for the 2026 reconstruct project area to be. Jerrick.

00:20:49,170	Mayor and commissioners. Good evening. Um, I can go over a brief explanation, then try and answer questions afterwards. Um, this is a cost share. Um, application that was approved by the State Water Commission at their February 12th meeting.

00:21:06,900	Um, this cost share would be for the area to be project, which is the proposed, um, street sewer, water main and other miscellaneous improvement projects around the Roosevelt Elementary School. Um, the State Water Commission supports, uh, a 60% cost share in eligible um, water related items.

00:21:35,700	And then one of those eligible items is the preliminary design work that goes along with designing the, um, the infrastructure to be installed. So that’s what was approved at the February 12th meeting. Um, we applied and we’re awarded nearly $230,000 for this project. And, um, I think we’re really fortunate to have this program available to us. And, uh, um, I can try and answer any questions that you might have. Otherwise.

00:22:07,230	Any questions for Jerrick? Okay. Thank you. Derek. Commissioners. I’ll move to approve the cost share agreement as presented. Second motion by Commissioner Kinghorn. Second by Commissioner Brown. Any further discussion? Hearing none. Roll call. Commissioner Brown. Yes. Roger. Yes. Yes. Yes. Mayor. Froehlich. Yes. There is no old business. We will move on to new business. Item number one.

00:22:40,430	Consider approving plans and specifications and authorizing the advertisement for bids for project three. A, this is near Red Trail Elementary Street Improvement District. 241 Jerrick. Mayor and commissioners. Yes. Um, it’s been a little bit of time since, uh, this this has been in front of you.

00:23:02,330	More engineering and city staff have been plugging away at, uh, design on this project. And then included in the packet, you can see a substantially completed plan set, um, that’s available for your review.

00:23:19,900	If you have any comments on that or the public’s review, if they have comments on it, we would be able to continue to make changes throughout the, uh, advertisement for bids, um, through addendum. So, um, that’s for everybody’s information. This is the, uh, this project is maybe a little bit different than some of our other projects that we have active right now, in that it is just a street rehabilitation project.

00:23:39,570	We took a look at the water mains and the sewers underneath, underneath these roads. And we’re comfortable with their conditions and their ability to, to, um, or their life cycle relative to our proposed improvements. Um, our proposed bid date is March 27th. Um, if approved tonight. And, uh, we’re recommending approval of these plans and specifications and seeking authorization to bid for bids. Questions for Derek.

00:24:06,300	Derek, just to let everybody know that in in the interest of full transparency, that we have already had two public input meetings at Red Trail Elementary. Mayor. Commissioner Schulberg that is correct. Yes.

00:24:29,770	We had a public input meeting, um, prior to the creation of the district at Red Trail Elementary and then, um, brought the district, uh, creation before you and then had a subsequent meeting after we had mailed letters with special or, um, estimated special assessments. And, uh, we had a insufficient protest.

00:24:52,830	And, um, we’ve been continuing to get calls and emails from residents that are interested in participating in the project, and we’ve continued to do so when we plan to continue to do so going forward. And much of the, uh, interests and concerns voiced by the residents of that district, uh, have already been addressed and remedied, some of them within the first week. Mayor. Commissioner Schulberg. Yes. Um, Public Works did a really good job responding to issues that could be resolved prior to this project.

00:25:18,470	So, um, yeah, we are trying to fix issues that we can fix without a $4.7 million project attached to them. So kudos to Public Works. And like the other projects that we, uh, we initiated, um, in the last couple summers, um, with this one, will there be a resident? Um, project representative on site or

00:25:43,530	basically a coordinator between the construction companies and the and the people that live there? Mayor. Commissioner Schulberg yes. Um, we would have on site representation from more engineering.

00:26:04,770	And, uh, in addition to doing inspections to make sure everything is installed correctly and specifications are followed, they do a lot of community outreach and community assistance related to, you know, garbage growing, garbage cans out, um, assisting, uh, with package deliveries and stuff like that. They’re they’re very, um, flexible and very responsive to the community’s needs. Okay. Thank you. Any other questions? Not thank you. Jared.

00:26:30,900	Commissioners, what are your wishes? I’ll move to approve the plans and specifications and authorize the advertisement for bids. Second motion by Commissioner Schulberg, second by Commissioner Heineken. Any further discussion? Hearing none. Roll call. Commissioners. Roger. Yes. Yes. Yes. Ron. Yes. Mayor. Freilich. Yes. We’ll move on to resolution and ordinances. We already addressed item number one. We’ll move to item number two.

00:27:01,430	Consider the resolutions necessary to to create Street Improvement District. 243 band and proper phase one. Jerrick Mayor and Commissioners, yes, we have a group of resolutions. Um, that would initiate the district related to the Mandan proper phase one project.

00:27:20,700	I do have up on my screen a little bit of a presentation to showcase, maybe a little bit of, uh, how we’ve approached this project and to give a little bit more context to it. Um, we did open this project out. It’s it’s phase one of a four phase project. We had a four phase open house on January 15th at the First Lutheran Church in this project area.

00:27:39,300	Um, that was, uh, attended, you know, maybe, maybe a dozen people, uh, filtered in through that. And it was, uh, had some good feedback on that. Uh, we followed that up with a more specific phase one input meeting on February 24th.

00:27:56,900	Uh, also at First Lutheran Church, um, Grant put on a presentation at that meeting, and we were able to have breakout groups with a lot of, uh, a lot of the affected residents in the area. Um, once again, got a lot of good feedback.

00:28:12,000	I think people came into the meeting with a lot of concerns, and, through Grant’s presentation and through the one on one conversations that followed, I feel like, uh, there was a lot of confidence in the approach to the project. And, um, uh, we had some we had some positive feedback at the end of that meeting, and that was much appreciated. Um, today we are recommending the creation of the district.

00:28:33,900	Um, if it were approved tonight to the protest period would be or would it begin on Friday? Um, at the first publication of the resolution of necessity, this protest period would end on April 6th. That’s a Monday. That’s 31 days, um, past, uh, the first posting.

00:28:53,130	And then we would send out letters tomorrow, pending the approval tonight. And those letters would include the estimated special assessments as well as input or information on the second input meeting. And the second input meeting is at First Lutheran Church, again on March 12th, from 6 to 8 p.m..

00:29:13,800	And I do have a QR code up on the screen to the project website, where we would be putting the most up to date information on this project. Um, as we continue. Um, but our our recommendation is to approve the resolutions as they’re presented. And I think there is a second motion in there. Um, and I can stand for any questions if you have any. Nope.

00:29:36,670	I don’t think there’s a second motion. We have a second motion, um, related to the contribution of municipal infrastructure funds. If you can see it in your packet. I’ll move to approve the resolution necessary of necessity. I’m sorry. I’m moved to approve the resolution of necessity. Resolution to create the district and resolution approving the engineer’s report. Second.

00:30:01,770	Okay, we have a motion by Commissioner Schulberg, a second by Commissioner Rohrer. Any further discussion? Hearing none. Roll call. Commissioners. Sjoberg. Yes. Yes. Yes. Rohrer. Yes. Mayor. Freilich. Yes. I’ll move to contribute. Municipal infrastructure funds to the project at an estimated $2.2 million. Second. We have a motion by Commissioner Hinshaw and a second by Commissioner Brown.

00:30:34,370	Any further discussion? Hearing none. Roll call. Commissioners. Sean. Yes. Yes. Raw. Yes. Yes. Mayor. Freilich. Yes. Thank you. And with that, there is no other business tonight. Future meeting dates for the board of City Commission are as follows. Tuesday, March 17th, 2026 at 5:30 p.m.. Please. I’m requesting that you wear green.

00:31:08,570	Tuesday, April 7th, 2026 at 5:30 p.m. and also the Board of Equalization will be at 7 p.m. that night, Tuesday, April 21st, 2026 at 5:30 p.m.. And with that, be kind to yourself. Be kind to your neighbor. And it is. Onward and upward.